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EX AC Minutes 1-29-09revised

EX AC Minutes 1-29-09revised

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Published by Malcolm X College

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Published by: Malcolm X College on Feb 17, 2009
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Assessment Committee Meeting 01-29-09, updated 2/17/09 1Minutes taken by Stephanie Owen
Assessment Committee Meeting MinutesExecutive BoardJanuary 29, 2009 3:00-5:00 in Room 3603
Members Present: Claire Stuart-Quintanilla, Jane Reynolds, Marietta McDuffy, HopeEssien, Stephanie Owen, Lisa Owens, Michael Callon, Lois Collins, Akiza Boddie-Willis, Helen DossMinutes taken by Stephanie Owen, Recorder I.
Sign in, roll callII.
Old business
 No old businessIII.
Approval of meeting minutes
So move…
Claire Stuart-Quintanilla moved to approve minutes
Seconded by Lois Collins
Unanimous vote cast to approve minutesIV.
College Governance Council
Two AC representatives are needed to join the standing committee for criterion three (Student learning, effective teaching)
CGC meets the 3
Wednesday of each month
Action item:
Claire Stuart Quintanilla will ask David St. John to serve asa member 
Stephanie Owen has agreed to serve as the other member V.
Dean Javier felt conducting a post-test after a significant time lag wouldresult in skewed data.
However, the programs the Assessment Committee was hoping to involvein the post-testing phase now, never completed their pre-test. Those programs are: Radiology, Pharmacy, EMT/Paramedics.
Post-test updates for Career Programs
Renal turned their post-test into Dean Javior 
 Nursing has almost completed scoring their post-test
Respiratory Care has post-test completed, but needs to turn into DeanJavior 
Phlebotomy has finished grading their post-tests and will turn in withRespiratory Care
Mortuary Science no one can track down. Marietta McDuffy says shehas them
Child Development,
Action Item:
Claire will follow up with them
Pre-test 1140 of them are useable
Post-test 650 of them are useable
Reasons for low number % of post-test
Difference been student body from being of semester to end of semester (students dropping course)
Very few departments turned in their results
Many of the scoring was done incorrectly
Assessment Committee Meeting 01-29-09, updated 2/17/09 2Minutes taken by Stephanie Owen
 Number of students who participated in the SLP multiple times becauseoverlap of courses
Pre-test: 27 students took the test 3x in various courses
Pre-test: 207 students took the test 2x in various courses
Pre-test: 906 students took the test once
Lessons learned:
Serious lack of communication:
Student ids should have been matched for each grader (scoring sheetsshould have been matched ahead of time)
More training for graders needed (too much variation)
Some scores between graders were too close
Graders unclear on what constitutes a 2 score (1 being bad, 2 beingokay, 3 being good, 4 being excellent), a lot of inconsistencies
#2 had the greatest variations because, perhaps, the holistic rubricwas too holistic and needed to discuss more what constitutes a 1, 2,3, o4 4
Some graders forgot about grading sheet and in certain areas thatneeded check marks, graders put numbers
Some graders gave
scores instead of using whole numbers
Some graders entered in zero when zero should not have been used
Reasons for inconsistency during post test
Attitudes, burnout, forgetting may have played a large role indifferences
 No accountability for action
 No clear instructions (step-by-step) given to graders
Call meeting with Career program chairs (invite them to nextexecutive board meeting) and discuss the importance of havingmembers attend meetings
 Need to have on-going face-to-face interaction
 Next go to Program Deans: Alta Williams and Michael Gorman
 Need to discuss how to “release” the SLP data
Do we want a written report, made available on line?
Suggest inviting anyone interested to the next full assessmentcommittee meeting where Dean Javior will “reveal” the data of SLP
Also present at a college wide meeting
Each department will be given a synopsis of their department data byDean Javior 
Departments are given a template of reporting method addressingdifficulties of the SLP
Departments then report out to Assessment Committee on how they plan to address those problemsVI.
Department Assessment Plan mechanics
People need to be made clear of nuts and bolts of plan and the template
Goal is to split into groups during assessment committee full member meetings and work on template questions

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