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Excel in PDF -1

Excel in PDF -1

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Published by chakrala_sirish
excel shortcuts
excel shortcuts

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Published by: chakrala_sirish on Feb 22, 2013
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Excel
Page 1 of 7
Excel ShortCut Keys and Tips
Enter data by using shortcut keys
To Press
Complete a cell entry ENTER Cancel a cell entry ESCRepeat the last action F4 or CTRL + YStart a new line in the same cell ALT + ENTEDelete the character to the left of the insertion point, or delete theselectionBACKSPACEDelete the character to the right of the insertion point, or delete theselectionDELETEDelete text to the end of the line CTRL + DELETEMove one character up, down, left,or rightArrow keysMove to the beginning of the line HOMEEdit a cell comment SHIFT + F2Create names from row andcolumn labelsCTRL + SHIFT+ F3Fill down CTRL + DFill to the right CTRL + Fill the selected cell range with thecurrent entryCTRL + ENTER Complete a cell entry and movedown in the selectionENTER Complete a cell entry and move upin the selectionSHIFT + ENTER Complete a cell entry and move tothe right in the selectionTABComplete a cell entry and move tothe left in the selectionSHIFT + TAB
Work in cells or the formula bar by usingshortcut keys
To Press
Start a formula = (EQUAL SIGN)Cancel an entry in the cell or formula bar ESCEdit the active cell F2Edit the active cell and then clear it, or delete the precedingcharacter in the active cell as youedit the cell contentsBACKSPACEPaste a name into a formula F3Define a name CTRL + F3Calculate all sheets in all openworkbooksF9Calculate the active worksheet SHIFT + F9Insert the AutoSum formula ALT + = (EQUALSIGN)Enter the date CTRL + ;(SEMICOLON)Enter the time CTRL + SHIFT + :(COLON)Insert a hyperlink CTRL + Complete a cell entry ENTER Copy the value from the cellabove the active cell into the cellor the formula bar CTRL + SHIFT+ " (QUOTATIONMARK)Alternate between displaying cellvalues and displaying cellformulasCTRL + ` (SINGLELEFT QUOTATIONMARK)Copy a formula from the cellabove the active cell into the cellor the formula bar CTRL + '(APOSTROPHE)Enter a formula as an arrayformulaCTRL + SHIFT+ ENTER Display the Formula Palette after you type a valid function name ina formulaCTRL + AInsert the argument names and parentheses for a function, afteyou type a valid function name ina formulaCTRL + SHIFT+ ADisplay the AutoComplete list ALT +DOWN ARROW
Format data by using shortcut keys
To Press
Display the Style command(Format menu)ALT + '(APOSTROPHE)Display the Cells command(Format menu)CTRL + 1Apply the General number format CTRL + SHIFT+ ~Apply the Currency format withtwo decimal places (negativenumbers appear in parentheses)CTRL + SHIFT+ $Apply the Percentage format withno decimal placesCTRL + SHIFT + %Apply the Exponential number format with two decimal placesCTRL + SHIFT + ^Apply the Date format with theday, month, and year CTRL + SHIFT + #Apply the Time format with thehour and minute, and indicateA.M. or P.M.CTRL + SHIFT+ @Apply the Number format withtwo decimal places, 1000separator, and – for negativevaluesCTRL + SHIFT + !Apply the outline border CTRL + SHIFT+ &Remove all borders CTRL + SHIFT + Apply or remove bold formatting CTRL + B
 
Excel 
Page 2 of 7Apply or remove italic formatting CTRL + IApply or remove an underline CTRL + UApply or remove strikethroughformattingCTRL + 5Hide rows CTRL + 9Unhide rows CTRL + SHIFT + (Hide columns CTRL + 0 (ZERO)Unhide columns CTRL + SHIFT + )
Edit data by using shortcut keys
To Press
Edit the active cell F2Cancel an entry in the cell or formula bar ESCEdit the active cell and then clear it, or delete the precedingcharacter in the active cell as youedit the cell contentsBACKSPACEPaste a name into a formula F3Complete a cell entry ENTER Enter a formula as an arrayformulaCTRL + SHIFT+ ENTER Display the Formula Palette after you type a valid function name ina formulaCTRL + AInsert the argument names and parentheses for a function, afteyou type a valid function name ina formulaCTRL + SHIFT + A
Insert, delete, and copy a selection by usingshortcut keys
To Press
Copy the selection CTRL + CPaste the selection CTRL + VCut the selection CTRL + XClear the contents of the selection DELETEInsert blank cells CTRL + SHIFT+ PLUS SIGNDelete the selection CTRL + – Undo the last action CTRL + Z
Move within a selection by using shortcut keys
To Press
Move from top to bottom withinthe selection (down), or in thedirection that is selected on theEdit tab (Tools menu, Optionscommand)ENTER Move from bottom to top withinthe selection (up), or opposite tothe direction that is selected on theEdit tab (Tools menu, Optionscommand)SHIFT + ENTER Move from left to right within theselection, or move down one cellif only one column is selectedTABMove from right to left within theselection, or move up one cell if only one column is selectedSHIFT + TABMove clockwise to the next corner of the selectionCTRL + PERIODMove to the right betweennonadjacent selectionsCTRL + ALT+ RIGHT ARROWMove to the left betweennonadjacent selectionsCTRL + ALT+ LEFT ARROW
Select cells, columns, rows, or objects inworksheets and workbooks by using shortcut keys
To Press
Select the current region aroundthe active cell (the current regionis an area enclosed by blank rowsand blank columns)CTRL + SHIFT + *(ASTERISK)Extend the selection by one cell SHIFT + arrow keyExtend the selection to the lastnonblank cell in the same columnor row as the active cellCTRL + SHIFT+ arrow keyExtend the selection to the beginning of the rowSHIFT + HOMEExtend the selection to the beginning of the worksheetCTRL + SHIFT+ HOMEExtend the selection to the last cellused on the worksheet (lower-rightcorner)CTRL + SHIFT+ ENDSelect the entire column CTRL +SPACEBAR Select the entire row SHIFT+ SPACEBAR Select the entire worksheet CTRL + AIf multiple cells are selected,select only the active cellSHIFT+ BACKSPACEExtend the selection down onescreenSHIFT+ PAGE DOWNExtend the selection up one screen SHIFT + PAGE UPWith an object selected, select allobjects on a sheetCTRL + SHIFT+ SPACEBAR Alternate between hiding objects,displaying objects, and displaying placeholders for objectsCTRL + 6Show or hide the Standard toolbar CTRL + 7
In End mode, to Press
Turn End mode on or off ENDExtend the selection to the lastnonblank cell in the same columnor row as the active cellEND, SHIFT+ arrow keyExtend the selection to the last cellused on the worksheet (lower-rightcorner)END, SHIFT+ HOME
 
Excel
Page 3 of 7Extend the selection to the last cellin the current row; this keystrokeis unavailable if you selected theTransition navigation keys check  box on the Transition tab (Toolsmenu, Options command)END, SHIFT+ ENTER 
With SCROLL LOCK on, to Press
Turn SCROLL LOCK on or off SCROLL LOCScroll the screen up or down onerowUP ARROW or DOWN ARROWScroll the screen left or right onecolumnLEFT ARROW or RIGHT ARROWExtend the selection to the cell inthe upper-left corner of thewindowSHIFT + HOMEExtend the selection to the cell inthe lower-right corner of thewindowSHIFT + ENDTip When you use the scrolling keys (such as PAGE UPand PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want tokeep the same selection as you scroll, turn on SCROLLLOCK first.
Select cells with special characteristics by usingshortcut keysTo Press
Select the current region aroundthe active cell (the current regionis an area enclosed by blank rowsand blank columns)CTRL + SHIFT + *(ASTERISK)Select the current array, which isthe array that the active cell belongs toCTRL + /Select all cells with comments CTRL + SHIFT+ O (the letter O)Select cells whose contents aredifferent from the comparison cellin each row (for each row, thecomparison cell is in the samecolumn as the active cell)CTRL + \Select cells whose contents aredifferent from the comparison cellin each column (for each column,the comparison cell is in the samerow as the active cell)CTRL + SHIFT + |Select only cells that are directlyreferred to by formulas in theselectionCTRL + [Select all cells that are directly or indirectly referred to by formulasin the selectionCTRL + SHIFT + {Select only cells with formulasthat refer directly to the active cellCTRL + ]Select all cells with formulas thatrefer directly or indirectly to theactive cellCTRL + SHIFT + }Select only visible cells in thecurrent selectionALT+ SEMICOLON
Select chart items by using shortcut keys
To Press
Select the previous group of items DOWN ARROWSelect the next group of items UP ARROWSelect the next item within thegroupRIGHT ARROWSelect the previous item within thegroupLEFT ARROW
Move and scroll on a worksheet or workbook byusing shortcut keys
To Press
Move one cell in a given direction Arrow keyMove to the edge of the currentdata regionCTRL + arrow keyMove between unlocked cells on a protected worksheetTABMove to the beginning of the row HOMEMove to the beginning of theworksheetCTRL + HOMEMove to the last cell on theworksheet, which is the cell at theintersection of the right-most usedcolumn and the bottom-most usedrow (in the lower-right corner);cell opposite the Home cell, whichis typically A1CTRL + ENDMove down one screen PAGE DOWNMove up one screen PAGE UPMove one screen to the right ALT+ PAGE DOWNMove one screen to the left ALT + PAGE UPMove to the next sheet in theworkbook CTRL+ PAGE DOWNMove to the previous sheet in theworkbook CTRL + PAGE UPMove to the next workbook or windowCTRL + F6 or CTRL + TABMove to the previous workbook or windowCTRL + SHIFT+ F6 or CTRL+ SHIFT + TABMove to the next pane F6Move to the previous pane SHIFT + F6Scroll to display the active cell CTRL+ BACKSPACEIn End mode, to PressTurn End mode on or off ENDMove by one block of data withina row or columnEND, arrow key

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