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Tulsa County Oklahoma Republican Party Packet for Precinct

Tulsa County Oklahoma Republican Party Packet for Precinct

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Published by Sandra Crosnoe
THE OFFICIAL CALL FOR THE 2013 OKLAHOMA REPUBLICAN STATE CONVENTION - adapted for Tulsa County Republican Party - Precinct Packet for Precinct Conventions in 2013

Adapted from Packet 2013 Rev 01-22-13

Oklahoma State Republican Party HQ:
4031 N. Lincoln Boulevard
Oklahoma City, OK 73105
Phone 405-528-3501
Fax 405-521-9531
THE OFFICIAL CALL FOR THE 2013 OKLAHOMA REPUBLICAN STATE CONVENTION - adapted for Tulsa County Republican Party - Precinct Packet for Precinct Conventions in 2013

Adapted from Packet 2013 Rev 01-22-13

Oklahoma State Republican Party HQ:
4031 N. Lincoln Boulevard
Oklahoma City, OK 73105
Phone 405-528-3501
Fax 405-521-9531

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Published by: Sandra Crosnoe on Mar 02, 2013
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02/10/2014

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TULSA COUNTY REPUBLICAN PARTY
“PRECINCT
CAUCUS
PACKET”
 FOR USE BYPRECINCT CHAIRMENAND TEMPORARY CHAIRMANFOR 2013 PRECINCT CAUCUSESBased on document:Authored by Pam Pollard,State Vice ChairmanApproved byMatt Pinnell,State ChairmanCustomized for Tulsa County byMichael McCutchin,County Vice ChairmanAuthorized byJ.B. Alexander,County ChairmanIssued January 22, 2013
 
 
To: Tulsa County Precinct Chairmen and Temporary ChairmenFrom: J.B. Alexander, Tulsa County ChairmanDate: Sunday, January 20, 2013 Re: 2013 Precinct Caucus Packet
 –
Critical Dates 
Wed.,Jan.30 Deadline to turn in, fax or email Form B-2,by 3:00 pm Notice of Precinct Caucus Meeting Place.Preferably, as soon as possible, please email the date, time and locationof your caucus to me at chairman@tulsagop.org.   An email containing the information asked for on the Form B-2 will serveas official notice to me about your caucus.Thursday, Feb. 7 The dates on which Precinct Caucuses are to be held.Friday, Feb. 8 or (Holding the meetings on these dates will allow state RepresentativesSaturday, Feb 9 and Senators to participate.)Saturday, Feb 9 The latest date and time for a Precinct Caucus to assureat 7:00 pm completed, original forms are turned in to the HQ Office on a timely basis(Preferred time:
You may need to hold your caucus on an earlier date, but please not before
10:00 am
) February 7th at 7:00 pm, so we have time for press releases sent out on Thursday,February 1st to be effective
 –
and we need to post your caucus
location date and timeon the TCRP website.
Wed.,Feb 13 Deadline for turning in completed and signed original precinct packetby 6:30 pm forms to the HQ office.
(Be sure to bring a copy of all forms with you when you turnin the original forms at the HQ office. Your copy of the Cover Sheet, Form B-17, will besigned by the front desk volunteer as evidence you have turned in the original forms.)
 Saturday, Tulsa County Convention a
t Jenks Public School’s PAC
 March 23
Registration from 8:00 to 9:00 am. Convention begins at 9:30 am.
Fri. - Sat., State Convention. The Magnuson Hotel & Conference Center  April 19-20 737 South Meridian, Oklahoma City, OklahomaIMPORTANT TIPS
To ensure information on the forms is complete and printed legibly, please ask someone to reviewthe forms as they are completed. This procedure allows missing or illegible information to becorrected before for the caucus adjourns and people leave.
 
Please provide 2-3 clipboards and pens with black ink. The original forms will be scanned for archive purposes and blue ink does not scan well.
 
 All forms are to be signed by the Precinct Chairman and, where required, the Precinct Secretary inoffice
AFTER
officer elections
.
Based on anticipated attendance, please make adequate copies of all continuation formsbefore the caucus.
 
FORMS AND EXHIBITS INCLUDED IN THIS PACKET
Forms shown in boldface and underlined are those to be turned in to HQ office.
Form
B-1 Precinct Caucus Notification to Precinct Chairmen from County ChairmanB-2 Notice of 2013 Precinct Caucus Meeting Place (to County Chairman)B-3 Official Precinct Caucus Call (from County Chairman)B-4 Suggested Agenda for Republican Precinct CaucusesB-5 Instructions for Election of Precinct Delegates to the County ConventionB-6
Precinct Caucus Attendance Sheet
 
(See Note 1)
 
B-7
Precinct Caucus Notification Efforts Report
 B-8
Precinct Officers Elected Report
 B-9
County Convention Delegates Elected Report
 
(See Note 1)
 
B-10
County Convention Committee Appointment Requests
 
(See Note 1)
 
B-11
Platform Resolution
 
(See Note 2)
 B-12
Resolution to Change the Rules of the OK Republican Party
 
(See Note 2)
 B-13
Resolution to Endorse a Candidate or Support or Oppose an Issue
 
(See Note 2)
 B-14
Stewardship Report
 
(See Note 1)
 
B-15 Polling Place Notice Sign
 
(Important: Please ensure this completed notice, Form B-15, is posted on the entry door of yourprecinc
t’s polling place
the evening before the day of your caucus.)
B-16
Minutes of Precinct Caucus
(four-page, fill-in-the-blank template.)B-17
Cover Sheet and Pre-Delivery Checklist
- for use prior to turning in completed formsto HQ Office, not later than 6:30 pm Wednesday, February 13.
 
(This form to aid you in submitting all the forms required and to help ensure the formsare fully completed and signed. Please use it as a cover sheet when delivering theunstapled, original forms listed on the Checklist to the Headquarters office- and pleasebring a full, stapled copy of the Checklist and Forms with you when you bring delivery the originals. Your copy of the Checklist will become your signed delivery receipt.)
Notes:
1.
 
Continuation Sheets have been provided for these forms. Depending on anticipatedattendance, please make sufficient copies of these Continuation Sheets before thecaucus.
2
. Please make extra copies of these forms prior to the caucus.
Exhibit
 A County Convention Votes Authorized per Precinct
(authorized by the Executive Committee)
 B Precinct Chairman Job DescriptionD Precinct Vice-Chairman Job DescriptionD Precinct Secretary - Treasurer Job DescriptionE Tulsa County Republican Party Volunteer Form and Precinct Organization ChartIt is very important for you to have sufficient copies of Form B-9 available to record theinformation the Credentials Committee will need to certify those from your precinct whoare elected to serve as voting Delegates (and perhaps Alternates) to the Tulsa CountyConvention to be held Saturday, March 23rd are registered Republicans.For example, if you find on Exhibit A your precinct has been authorized 15 votes, youwill need at least two copies of Form B-9 Continuation Sheet
 –
and maybe more if you
have more than 15 people elected to serve in an “Open Delegation” to the County
Convention.

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