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John L. McClellan Class of 198920 Year Reunion Planning MeetingFebruary 17
th
, 2009
•
 June 12, 2009-Friday Night Mixer:
(Karla Stalnaker Shoemaker)
○
Location confirmed: Juanita’s Party Room
○
 Time: 7 p.m. – 11 p.m.
○
Upper & Lower Classmen welcome only after 9 p.m.
○
Menu confirmed- Appetizers only
•
Soda & Tea included
○
Liquor- -Cash bar only
•
 June 13, 2009-Saturday Morning School Tour
 (Suzanne Rich Johnson/Kimara P. Randolph)
○
Location: John L. McClellan
○
 Time:
TBD- (probably 8am-9am)
○
Preliminary approval given by school administration
○
Final Confirmation Pending
•
 June 13, 2009 Saturday Afternoon Picnic/Family Event
(MelissaDorn Bratton)
○
Location confirmed: Pinnacle Park
○
 Time: 10 a.m. – 2 p.m.
○
Food
BYO Picnic
Bring Community Dessert
•
 June 13, 2009 Saturday Night
Banquet (Donetta DavidsonPriest/Kimara P. Randolph)
○
Dress Code: Dressy Casual(No Jeans)
We thought a definition might be in order here. DressyCasual as understood by this committee would besomething that might be appropriate for Sunday nightchurch, such as nice slacks & semi-dressy shirt for theladies and slacks and dress shirt for men. Dresses wouldcertainly be welcome, but not necessary unless you wantto. We just wanted to make it so that no one has to goout and buy clothing for this event. We felt that themajority of people probably have something they couldwear that was casual, yet dressy.
○
Crowne Plaza Hotel Contract (Kimara P. Randolph)
Hotel Contract/Banquet Room Reservation confirmed
No Deposit Required
Direct Bill Account approved-we will be invoiced after theevent
Cash Bar for Beer & Premium Liquor
Meal Catered by the Hotel
•
Menu decided
*
Dual Dinner Plates-Parmesan Chicken/PorkLoin
*
Vegetarian & Vegan options
 
(
final Banquet Event Order confirmationpending
)*Red & White Wine Served only with Dinner -Winebottles will be delivered to tables when dinner isserved
○
DJ (Donetta Davidson Priest)
 Tom Jones
DJ Contract confirmed for banquet
○
Decorations (Donetta)
Need volunteers to help set up.(please let us know if you’re interested)
Need funding…(ideas??)
•
Registration Costs/Deadlines
○
Costs: TBD (Shooting for $50-$75 per person)
○
Early bird deadline: April 18
th
(we’ll offer discount until this time)
○
All fees Due by May 23
rd
 
○
Registration form (Lori B.)
○
PayPal site (Becky F.)
•
Loose Ends
(besides all of the above)
○
Memorabilia (Kimara P. Randolph)Kimara is waiting on vendor quotes for the items below:
 T-Shirts
•
Ideas?(Logos/graphics etc)
Key Chains
Lanyards
Flash Drives
○
Name Tags (Becky Fortson Wadley)
Design Finished
Need Graduate Photos
Cost: plastic $18.99 per 100
○
Photographer (Kimara)
Kirk Jordan
Confirmation
Cost-$90/hr( negotiations pending for lower price)
•
Post work- cd’s of photos- $20
○
Slide Show/DVD (Need Volunteer)
Set up a page online to upload photos…or a blog page topost only school year pictures?
Use some of the stories on the reunion site for info.
○
Reserve Block of Hotel Rooms
We decided against blocking hotel rooms as we were notsure how many would need them. If we find that we havea lot of people in need of hotel rooms, Kimara canpossibly get a small block of rooms for a discounted rateat the Crowne Plaza.
○
 Tribute to Classmates that have passed away (Lori Brauer Miller)
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