SECRETARY JOB DESCRIPTION

I/ Key job tasks of secretary job description

1. Read and analyze incoming memos, submissions, and reports in order to

determine their significance and distribute accordingly.
2. Sort, and distribute incoming correspondence, including faxes and emails within
team.
3. Prepare agendas and make arrangements for the team.
4. To integrally coordinate daily receptionist.
5. To manage incoming and out going documents.
6. In charge on office expense, hotel reservation, ticket booking, making the new,
extension of visa, passport, resident permit, work permit for Board of Directors
and employee as request.
7. Temporary assigned tasks by Board of Director.
8. To coordinate and manage cars for business use.
9. Prepare and manage correspondence, reports and documents.
10. Take, type and distribute minutes of meetings.
11. Handle secretarial work: answer telephones and transfer or take messages;
manage the in/out faxing, emails and letters, maintains office records, filing and
reference, etc.
12. Provide translation and interpretation services.
13. Assist the Director in maintaining liaisons with project partners, preparing reports,
proposals.
14. Arrange meeting and may takes minutes if necessary or per requested.
15. Provide logistical support for project events and field trips.
16. Performs other related duties as assigned.
17. Manage and maintain General Director’s schedule.
18. Prepare invoices, reports, memos, letters, financial statements and other
documents, using word processing, spreadsheet, database, and/or presentation
software.
19. Maintain schedules and calendars.
20. Arrange and confirm appointments.
21. Handle incoming mail and other material.
22. Set up and maintain filing systems.
23. Take the minutes of meetings.
24. Other assigned tasks.

II / Job specification of secretary job description

1. Knowledge of business principles.

2. Proficient in spelling, punctuation, grammar and other English language skills.
3. Proven experience of producing correspondence and documents.
 4. Proven experience in information and communication management.
5. Required typing speed.
6. Relevant training or qualification.
7. Knowledge and experience of relevant software applications - spreadsheets, word
processing, and database management.
8. Knowledge of administrative and clerical procedures.
9. Verbal and written communication skills.
10. Attention to detail.

Source: Admin job description and interview questions dictionary

III / Compensation and benefits

Net salary: 2400 USD/month.

Email: jshoe.vng@gmail.com