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Tableau Tender

Tableau Tender

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Published by umeshnair1

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Categories:Types, Business/Law
Published by: umeshnair1 on Mar 07, 2013
Copyright:Attribution Non-commercial


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Office of Chief Electoral Officer, Delhi on behalf of Election Commissionof India invites limited tenders from experienced agencies to conceptualize,design, fabricate and display a Tableau of Election Commission of Indiaduring the Republic Day Parade, 2012.
The theme of the tableau shall be “National Voters Day” and thefocus shall be on highlighting greater voters participation especiallythat of youth.
The following conditions have to be fulfilled for applying alongwithdocumentary proof for each item and the same be attached with the tenderapplication (Annexure-I):1. The agency must have been responsible for a tableau that participatedin at least one Republic Day Parade at National Level at Rajpath, NewDelhi over the last 03 years i.e 2011, 2010 or 20092. Those agencies who are based in Delhi or who will provide staff based inDelhi for this project are only eligible3. The agency must be registered with the competent authority forVAT/Service Tax.4. The financial cost including all taxes whatsoever, shall not exceed Rs.25lakhs5. The agency should have a minimum annual turn over of Rs.25 lakhs. Acopy of annual statement of accounts may be attached.The agency fulfilling the above requirements may apply to the SpecialChief Electoral Officer (Admn), Office of CEO, Delhi, Old St. Stephen’s CollegeBuilding, Kashmere Gate Delhi-110006 latest by 3:00 p.m. on 23.08.11 Thetender document is also available on the web site of the Office of CEO, Delhi(www.ceodelhi.nic.in).The Chief Electoral Officer, Delhi reserves the right to accept or rejectany tender or reject/cancel the tender at any time without assigning anyreason. No correspondence in this regard shall be entertained.
TENDER DOCUMENTTerms and Conditions/Guidelines for submission of proposals
The agency has to comply with the guidelines in respect of tableau asspecified by the Ministry of Defence from time to time. The guidelines issuedby the Ministry of Defence are enclosed as Annexure-IIThe proposal should contain the following:1) Packet-I (sealed and to be superscribed “Technical Bid”)(a) First envelope superscribed “Technical Bid” should contain particularsregarding eligibility criteria and treatment of the theme viz. (i) experience of conceptualization of theme, fabrication and display of Republic Day tableauxat the National Level (ii) experience of conceptualization of theme,fabrication and display of tableaux in other events of repute (iii) details of experience of creative personnel like visualizers or concept directors,fabricators etc. (iv) details of prizes won, (v)registration of the agency withthe competent authority for VAT/Service Tax and (vi) Details of annual turnover for the last two years, certified by the Chartered Accountant (vii)Particulars of latest PAN/TIN No. (viii) the treatment suggested for the themeof Election Commission of India’s tableaux selected for this year’s Parade.Besides a narrative explanation, the treatment should contain drawings anddesigns explaining the manner in which the theme can be presented. Theagencies can present more than one design for the theme.(b) Earnest money deposit (EMD) in the form of demand draft from ascheduled bank for Rs.50,000/- drawn in favour of “Chief Electoral Officer,GNCT of Delhi” 2) Packet-II (to be sealed and superscribed “Financial Bid”)(a) Financial bid should contain the consolidated cost of tableau i.e fromconceptualization till the presentation of tableau on the Republic Day,alongwith break-up of expenses for its dismantling, removal of material and other expenses whatsoever ( inclusive of all taxes).The name of the agency, address, telephone no. fax no. and e-mailshall be printed on the cover of both the packets. Both the envelopes(Bid-I and II) shall be placed inside outer sealed cover which shall beaddressed to the Office of the Special Chief Electoral Officer (Admn),Office of CEO, Delhi, Old St. Stephen’s College Building, KashmereGate Delhi-110006Conditional Bids will be rejected outright.
- 2 -Selection Process
Selection committee will evaluate technical bids. Shortlisting will bemade on the assessment of technical bid. The technical evaluation will be onthe aggregate of 70% marks. Technical assessment will be based on creativeideas, treatment of theme/subject and its presentation in the form of drawings and designs etc. On the basis of technical assessment 04 agencieswill be shortlisted and the financial Bid of the 04 shortlisted agencies only willbe opened. Financial evaluation will carry a weightage of 30% marks.The aggregate of marks, after adding the scores from the technical andfinancial evaluation will determine the outcome and the contract forproduction of creatives will be awarded to the Agency which gets the highestaggregate marks. However, CEO, Delhi reserves the right to select anyagency on the ground of technical bid.
Evaluation Criteria
Composite Score of the Bidders for Production of tableau shall beworked out as under:
Bidders’s Score Weight Weighted Score
Technical Score 70% XFinancial Score for thosefound eligible inTechnical Bid30% YComposite Score of theBidder-- (X+Y)The Bidder who has secured the highest Composite Score shall bedeclared the Preferred Bidder subject to the satisfaction of the CompetentAuthority/CEO, Delhi.The eligible and interested agencies are requested to submit theirtechnical and financial bids latest by 15:00 hours on 23.08.2011 at Office of the Special Chief Electoral Officer (Admn), Office of CEO, Delhi, Old St.Stephen’s College Building, Kashmere Gate Delhi-110006 and shall give theirpresentations of their drawing and designs etc. on the selected theme of thetableau ‘National Voters Day’ before the selection committee in theConference Hall of the Office of Chief Electoral Officer at 3:30 pm on23.08.2011.Tender/proposals received after the fixed time and date will not beentertained.

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