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TME Guide

TME Guide

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Published by Kaiyan Leong

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Published by: Kaiyan Leong on Mar 02, 2009
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06/17/2009

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GUIDELINES FOR TOASTMASTER OF THE EVENING
1)You are the
emcee and chairperson
of the meeting-ensure you are neatly and properlyattired.2)Act as a genial host and conduct the entire program.3)Introduce the participants in a way that excites the audience and motivates them tolisten3) Create an atmosphere of interest, expectance and receptivity
PRIOR TO MEETING
1)Check with Vice President Education (VPE) to find out if there is a special theme for the meeting.2) Check with VPE if there are any program changes3)Liaise with the Table Topics Master to refrain from calling program participants; callthose without any duty to perform.4)Obtain a copy of the Speaker”s Profile on each project speaker from the VPE5)Prepare introductions for each speaker. A proper introduction is important to thesuccess of the speaker’s presentation. Use POETTS FORMAT as described in the profile.6)Prepare remarks that can be used to bridge the gaps between program segments. Youmay never use them, but you should be prepared to avoid possibly awkward periods of silence.7)Performing as Toastmaster of the Evening is a valuable experience. The assignmentrequires careful preparation in order to have a smoothly run meeting.
AT THE MEETING
1)Arrive early in order to finish any last minute details2)Go through program sheet to see if there are any last minute changes eg change of appointment holders.3)Check with speakers for any last minute changes4)Sit at the top of the U –SHAPE, EITHER ON LEFT OR RIGHT SIDE, and have your speakers do likewise for quick and easy access to the lectern.
DURING THE MEETING
1)Preside with sincerity, energy and decisiveness. Take your audience on a pleasant journey and make them feel that all is going well.2)In the event the SAA omitted to remind the audience to switch off pager or mobile, youdo it.3)In the event the SAA omitted to introduce the guests, you do it.4)Announce changes, if any, on the program sheet.5)Follow the sequence of items as indicated on the program sheet6)Keep an eye on the time to ensure that the meeting ends as scheduled. Be prepared to
sound TTM to cut off if he/she is running over the slot of 20 mins.
 
7)Always lead the applause before and after the participant has finished speaking8)Remain standing near the lectern after your introduction until the speaker hasacknowledged you and assumed control of the meeting, then be seated.9)Introduce the Language Evaluator as you would any speaker, using POETTS format10)Lead by using the Word of the Day introduced by the Language Evaluator 11)Introduce the President as you would any speaker. (Do not use POETTS..but just asentence or adjective you think is appropriate) but use this line: LET ME NOW CALLUPON OUR PRESIDENT…., COMPETENT LEADER, IRENE WONG TO ADDRESSUS.12)Introduce the Table Topics Master as you would any speaker. Use POETTS format13)Arrange for Toastmaster sitting near the board to write the names of toastmasters participating in the Table Topics on the board. Best is to have this arranged earlier, and pick someone familiar with club members.14)If Table Topics Master forgets to call for the Timer’s report and vote for “Best TableTopics Speaker”, you do it.15)Announce refreshment break and ask audience to return to their seats by a certain timeas per the program.16)In the Prepared Speeches section, introduce the speakers as per the Speaker’s Profilein the order of POETTS. For each speaker, read out the timing , eg “The time is 5 to 7minutes. At 5 minutes, the green light will be flashed; at 6 minutes, the amber light will be flashed; at 7 minutes, the red light will be flashed. You have 30 seconds to round upyour speech, upon which the bell will be sounded.”17)At the conclusion of the Prepared Speeches, request for the Timer’s report. The Timer should give the full report of time taken by each speaker and highlight any speaker whodoes not qualify for the vote for” Best Speaker”. If not, request for it.18)If there are at least three speakers who qualify for the vote, request the audience tovote for “Best Speaker” . Request the SAA to collect the votes. No vote for two speakersor less.19)Introduce the Speech Evaluators as you would any speaker. As time is standard for all project evaluators, just read out the time once eg “The time is 2 to 3 minutes. At 2minutes, the green light will be flashed; at 2 ½ minutes, the amber light will be flashed; at3 minutes, the red light will be flashed. You have 30 seconds to run up your speech, uponwhich the bell will be sounded.19)At the conclusion of the Speech Evaluation, request
for full Timer’s Report
for theEvaluators.20)If there are at least three Speech Evaluators who qualify for the vote, request theaudience to vote for the “Best Evaluator”. Request the SAA to collect the votes. No votefor two evaluators or less.21)Invite the Language Evaluator back to the lecturn.22)Mention that in all meetings, we learn and grow. To know where we have usedunnecessary words when speaking, there is a TM sitting quietly, listening and recordingall PAUSE FILLERS. In our club, it is a practice to fine the speaker 10 cents for using theunnessary word, and for using the world of the day, he’ll have a credit of 10 cents. Themoney will be collected by our little PIGGY BANK. Introduce the TM who has beenlistening and recording all the pause fillers. Request for the FULL report.23)Introduce the General Evaluator as you would any speaker.

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