Professional Documents
Culture Documents
INTRODUCTION
GENERAL OUTLINE
DETAILED OUTLINE
KEY TERMS
ANSWERS TO “QUESTIONS FOR DISCUSSION AND REVIEW”
MULTIPLE CHOICE QUESTIONS
ESSAY QUESTIONS
TEACHING SUGGESTIONS
ONLINE SELF-ASSESSMENT TOOL
SUGGESTED READING
Introduction
Communication is at the heart of leadership. One can create an ingenious plan for
reinvigorating a company, but if one is not able to communicate the plan, it is not worth
the paper (or disk) it is written on. Successful leaders understand the nuances of
communication and are able to alter their communication styles to meet the demands of
specific situations. This chapter will introduce you to some major communication
theories and demonstrate the form and levels of different types of communication. Aids
and barriers to communication will be discussed, as will the unique attributes of
charismatic leaders.
General Outline
Detailed Outline
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Basic Communication Theory: Transactional Model of Encoding, Channels,
and Decoding
Interference
Interference or noise refers to anything that distorts the message or distracts the
receiver from accurately hearing the message. Generally, the more channels of
communication that are used, the greater the likelihood of interference. Interference is
also affected by anything that makes us different, be they individual or cultural
differences. While noise can never be fully eliminated, the savvy leader is adept at
understanding these differences and adapts in order to reduce the amount of interference
in a communication.
Types of Communication
There are numerous ways to subdivide the different mechanisms employed by
human beings to communicate. What follows are some of the major distinctions.
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and sounds. Often, however, nonverbal communication—communication put forth
through non-auditory means such as facial expressions—can convey just as much
meaning if not more, such as when a person winks while saying that he or she is
“really angry.”
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Factors Leading to Breakdowns in Communication
These factors were cited by Donnelly, Gibson & Ivanecevich (1995) as common
factors leading to communication breakdowns:
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2a. differing frames of reference- different people come from different experiences and
thus two people may interpret the exact same situation differently based on their
individual experiences and perspectives
3b. selective perception- this occurs when the receiver attends to a certain portion of a
message and ignores the rest
4c. semantic problems - words often do not mean the same thing across cultures and
situations. Semantic problems are misunderstood word meanings.
5e. filtering- this occurs when someone manipulates information in order to make the
information more pleasing to the intended receiver
6f. time pressures- this may force someone to condense a message, thus potentially
leaving out important information and/or lessening understanding of the full scope of the
communication
7g. communication overload- occurs when a person simply has too much information to
decode or sift through in a reasonable way
Improving Communications
Gibb (1965) identified two primary steps toward enhancing communications. The
first is the creation of a supportive communicative climate. This involves the following
steps: 1) using descriptive, as opposed to evaluative speech, 2) taking a collaborative
approach to problem-solving, 3) communicating with spontaneity, rather than from
hidden strategies or agendas, 4) demonstrating empathy (attempting to view a situation
from another’s frame of reference), 5) promoting equality across and within levels of an
organization, and 6) trying to hear all sides of a debate rather than simply sticking to
one’s own agenda.
The second step is the proper utilization of feedback. This involves creating an
atmosphere that de-emphasizes hierarchy, has a high degree of personal interaction
between the different members of the organization, and where the leaders serve as
models for providing and receiving feedback in a supportive and productive manner.
Table 6-3 offers some suggestions for giving and receiving feedback.
Charismatic Leadership
Charismatic leaders are a subset of leaders who obtained influence based largely
on their ability to inspire others to follow their lead. There are multiple perspectives
within the leadership field as to the precise definition of charismatic leadership, but one
unifying theme is that charismatic leaders understand the dynamics of communication
and are able to effectively communicate their messages to others.
The word charisma derives from the Greek meaning “divinely inspired gift.” The
term was once used almost exclusively to refer to religious leaders, but theorists such as
Max Weber transformed the term to include secular leaders. Weber described three types
of authority structures. In traditional authority systems , authority is granted based on
laws and traditions unconnected to the individual personalities of the key players. An
example is a monarchy. In legal-rational authority systems , there is a bureaucratic
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structure that governs the use and transition of power, such as in a constitutional
democracy. In a charismatic authority system, power is based not on laws or customs,
but on the individual personality of the charismatic leader.
Leadership Profiles
Barbara Jordan was only 29 when she was first elected to the Texas senate in the
early 1960’s. Since this time, her words have inspired countless African-Americans,
women, and members of society at large. Never a mere token, until her final days persons
from all backgrounds, rich and poor, white, brown, and black, male and female, came to
seek her counsel knowing that they would receive an honest, articulate, educated, and
moral response. It is said that her words wore boots, as they invariably left a positive
imprint on all those who were wise enough to listen.
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Reagan first burst upon the national political scene in 1964 when he gave what
some Republicans refer to as “The Speech.” Throughout his political career, Reagan
used his charisma and simple speaking style to become a two-term president by
communicating his vision of the United States as a nation of destiny. Said Reagan in his
farewell address in 1989, “I wasn’t a great communicator, but I communicated great
things.”
Born less than three weeks apart in 1954, these two American icons have used a
combination of their charismatic personality and creative use of communication media to
be known to many simply by their first names. Radically different in personality and
objectives, both entertainers began on traditional career routes within their fields—Stern
as a deejay and Winfrey as a news anchor—but soon broke barriers by including their
own lives in their respective shows to the extent that fans often feel that they know them
personally. Said Stern in a 1997 interview, “I always resented the label of ‘shock jock’
that the press came up with for me because I never intentionally set out to shock anybody.
What I intentionally set out to do was to talk just as I talk off the air, to talk the way guys
talk sitting around a bar.” His highly successful movie “Private Parts” was
autobiographical. When he and his wife later separated, he provided listeners with his
thoughts and feelings as this progressed.
Similarly, Oprah, who first came upon the national daytime talk show scene at a
time when “factual” and “depersonalized” daytime talk shows were the norm, has also
shared her own secrets. Through the years, Oprah’s viewers have received updates on
her love life and struggles with weight, and she has divulged information ranging from
the mundane to the deeply personal, such as disclosing that she was raped as a child. By
sharing themselves with their audiences, these two charismatic (and widely divergent)
figures have allowed may people to form a connection with them than transcends their
endeavors in television, radio, the movies, and the print media.
Summary
If you can’t communicate, you can’t lead. This chapter explored many dynamics
of communication and leadership, including the transactional model of communication,
differing forms of communication, barriers to effective communication, strategies for
facilitating communication, and differing perspectives on charismatic leadership.
Key Terms
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encoding: the first step of the communication process, encoding translates
communication into meaningful symbols (e.g., language)
decoding: this is the process through which the receiver of a message understands and
interprets a message
filters: the physical and psychological factors that affect the message
interference or noise: this refers to anything that distorts the message or distracts the
receiver from accurately hearing the message
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downward communication: this is communication given from a supervisor to his/her
employees
differing frame of reference: the dynamic under which what was intended in a
communication is not what was understood because the sender and receiver enter the
communication from a different perspective
selective perception: occurs when the receiver of a message attends to a certain portion
of a message and ignores the rest
communication overload: occurs when a person has too much information to decode in
a reasonable time frame
charismatic leadership: a relationship between a leader and the persons being led in
which the leader is believed to possess inspirational charismatic qualities
traditional authority system: authority is granted based on traditions and unwritten laws
separate from the individual personalities of the power-wielders (e.g., a monarchy)
charismatic authority system: power based on personal authority rather than laws or
traditions
referent power: power not derived from formal authority, but rather is obtained through
relationships in which others come to trust and respect the individual with the referent
power
expert power: power not derived from formal authority, but from a person’s specialized
knowledge or skills
job involvement: the ability charismatic leaders possess to understand organizational and
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social cultures and inspire others to be invested in their work