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Application for Capacity Building Grant to Build a Website Content Management System (2006)

Application for Capacity Building Grant to Build a Website Content Management System (2006)

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Published by John Lam
“Visits to our website come less frequently than serves our vision, mission, and goals. Visitors have few ways and no public way to interact. Our current workflows depend upon e mail: all we have are hammers, so all problems look like nails.”

“These challenges are not entirely new. Many organizations have similar ones, and many of them have found their answers in content management systems. In addition to solving all above challenges, such systems can not only rotate old articles off the main page like a blog, they allow visitors to reply publicly and manage such comments via a login. The resulting site engages visitors and creates a locus for community interaction. Many people prefer not to create logins for every new site they use—a barrier to participation—but a new distributed identity system, Open ID, lets them login with existing credentials. The infrastructure uses standards other organizations, websites, and applications can then lever to build new dynamic Web 2.0 services. Each system can export and syndicate events for other sites to share and redisplay, and for fast and lightweight desktop readers to render. An emerging capability lets users import calendars into their iCalendar compatible applications and view events graphically using lightweight desktop readers. Shareable calendars let friends of friends see events in a collaborative fashion, spreading along social networks, such as http://Upcoming.org.”

A case for the use of social computing, collaborative calendaring and workflows, this project and grant request received $4650 in funding.
“Visits to our website come less frequently than serves our vision, mission, and goals. Visitors have few ways and no public way to interact. Our current workflows depend upon e mail: all we have are hammers, so all problems look like nails.”

“These challenges are not entirely new. Many organizations have similar ones, and many of them have found their answers in content management systems. In addition to solving all above challenges, such systems can not only rotate old articles off the main page like a blog, they allow visitors to reply publicly and manage such comments via a login. The resulting site engages visitors and creates a locus for community interaction. Many people prefer not to create logins for every new site they use—a barrier to participation—but a new distributed identity system, Open ID, lets them login with existing credentials. The infrastructure uses standards other organizations, websites, and applications can then lever to build new dynamic Web 2.0 services. Each system can export and syndicate events for other sites to share and redisplay, and for fast and lightweight desktop readers to render. An emerging capability lets users import calendars into their iCalendar compatible applications and view events graphically using lightweight desktop readers. Shareable calendars let friends of friends see events in a collaborative fashion, spreading along social networks, such as http://Upcoming.org.”

A case for the use of social computing, collaborative calendaring and workflows, this project and grant request received $4650 in funding.

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Categories:Types, Business/Law
Published by: John Lam on Jun 28, 2007
Copyright:Traditional Copyright: All rights reserved

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01/01/2013

 
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A. BACKGROUND:
Applicant Organization’s Legal Name: Asian Pacific-Islander American History Project, Inc.Executive Director/Authorized Signatory: Amy HsiProject Manager: John Lam
Remember to include Resumes of all Project Managers/Contact Personnel with your Application
Mailing Address: P.O. Box 10503City: Rochester NY Zip: 14610 County: USADay Phone: 585 244 9745 Eve. Phone: same Fax: noneE-Mail: jlam@RochesterAsianHistory.orgWeb Site:http://RochesterAsianHistory.org Incorporation date or date Formed: formed ‘02 April; incorporated ‘03 September 29 Fiscal year begins: January 1Fiscal year end (Date/Month): December 31For last completed fiscal year: Revenues: $23744.17 Expenses: $21971.53Have you applied for a Capacity Building Grant within the past 3 years? Y
 
N
If Yes
, did you receive funding? Y N
B. PROJECT INFORMATION:
Project Title:
RochesterAsianHistory.org: Onward to Web 2.0Required
: Please summarize your project in
50 words or less
. Note: This will be the description used by the Arts & Cultural Council to identify and publicize your project.
Do not skip this step!
To strengthen our outreach, to ease community and volunteer communication, and to publicize ourevents on syndicated calendars and websites, we reconstruct our website around an advancedopensource content management system.
Project Starting Date: ‘05 October 1 Project Ending Date: ‘06 December 1Total Project Expense: $4920 2006 Capacity Building Grant Amount Requested: $4920Date of Seminar attended or meeting with ACCGR Staff: September 19 and October 5
C. CERTIFICATION:
The undersigned certifies that he/she (1) is the principal officer of the applicant withauthority to obligate it; (2) has knowledge of the information presented herein; (3) has read and understood theguidelines of Arts & Cultural Council for Greater Rochester Capacity Building Grant Program and complies with, and ismade subject to said guidelines; (4) releases Arts & Cultural Council, its employees and agents with respect todamages to property or materials submitted with this application.
Print Name:
John Lam
Title:
Senior Vice President, APA-HiP
Date:
‘05 November 10
AUTHORIZED SIGNATURE (This might be different from the project manager.)
 2005 ACCGR Capacity Building Application
2006 Arts & Cultural Council for Greater RochesterCapacity Building Grant Application
Deadline: Received in Arts & Cultural Council Office by November 10, 2005 @ 5:00 PM
Send to
: 277 N. Goodman Street, Rochester, NY 14607. Answer all information. Handwrittenapplications are not accepted
.
 
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D. PROJECT DESCRIPTION:
Must be typed or computer generated on no more than 2 8.5” x11” sheets. Donot use a font smaller than 12 point. Be sure to collate all materials and binder-clip them together. Do not place themin three-ring binders. Do not include a cover letter.
D.1. Organization background: Provide a brief description of your organization’s mission, objectives, andmajor programs.
The Asian Pacific-Islander American History Project, Inc.
(
APA
-
H
I
P
)
of Greater Rochester, a New YorkState chartered corporation with 501(c)3 not-profit status, dedicates itself to honoring theachievements and cultures of Asian Pacific-Islander Americans by promoting APA history andstrengthening APA community involvement.We document, preserve, and promote Asian Pacific-Islander American written, oral, and visualhistory; partner with other APA organizations in the promotion of APA
 
cultural heritage; participate inlocal art, cultural, educational and other exhibitions; foster effective communications among variousgroups in the community; encourage APA active involvement in the community; celebrate APAachievements; and recruit and build relationships among diverse ethnic groups.We participate in New York State’s ongoing Documentary Heritage Program, helping them target oneof their primary foci, underrepresented minority groups. To this goal, for 2005-06 they awarded us$11500 to survey and ultimately gather collections of historical significance. We also conduct andrecord oral history interviews of prominent and ordinary Asian/Pacific Islander/Americans. Much of what we do combines the synergy of one program to help the others. For 2005 we received a $2500grant from the Arts Decentralization Fund via the Arts & Cultural Council for Greater Rochester partlyto produce
Identity through Art: Six Rochester Asian American Artists
, a documentary surveying theart and oral history of Asian Rochester artists. For 2004 with a similar grant for $4900 we invitedlocal photographers to shoot “Daily Lives of Asian Americans in Rochester”, an exhibit that has nowsince exhibited in 6 local galleries. With these grants and other monies, to celebrate APA HeritageMonth in May, we have also hosted a film series, exhibited and coordinated diverse art shows frompottery and sculpture to ikebana and glass, sponsored artist lectures at and hosted field tours withthe Rochester Museum & Science Center and the Memorial Art Gallery.
D.2. Describe your project, the goals and objectives and how they will be met. How will it constitutecapacity building for your organization?
Except when we hold or host significant events, visits toour websitecome less frequently thanserves our vision, mission, and goals. Its current architecture depends upon content creators whoalso know database entry and HTML content markup. Periodic updates to news, events, and othercontent require a single shared password without audit trails and change logs. Old articles can bedeleted but not archived for reader retrieval. Visitors have few ways and no public way to interact.The calendar cannot accept events running over multiple days. Extracted into a new fork, thecodebase cannot import ongoing progress elsewhere: improvements depend upon our own volunteerprogramming. Our current workflows depend upon e mail: all we have are hammers, so all problemslook like nails.These challenges are not entirely new. Many organizations have similar ones, and many of themhave found their answers in content management systems. Three such systems arePlone,Drupal, andCivicSpace. In addition to solving all above challenges, such systems can not only rotate oldarticles off the main page like a blog, they allow visitors to reply publicly and manage suchcomments via a login. The resulting site engages visitors and creates a locus for communityinteraction. Many people prefer not to create logins for every new site they use—a barrier toparticipation—but a new distributed identity system, Open ID, lets them login with existingcredentials. The infrastructure uses standards other organizations, websites, and applications canthen lever to build new dynamic Web 2.0 services. Each system can export and syndicate events forother sites to share and redisplay, and for fast and lightweight desktop readers to render. Anemerging capability lets users import calendars into their iCalendar compatible applications and view
2005 ACCGR Capacity Building Application
 
3
events graphically using lightweight desktop readers. Shareable calendars let friends of friends seeevents in a collaborative fashion, spreading along social networks, likeUpcoming.org.One attribute all 3 content management systems have in common is opensource, a culture andprocess in the software world where the fundamental capital resource, the source code itself, is freeof cost and free to be used, modified, and redistributed, growing ever recursively. The large base of developers worldwide maintains and enhances the source code.
D.3. How do you plan to evaluate your proposal to determine whether or not it meets goals andobjectives? (Include in your support materials any surveys or other feedback mechanisms you planto use.)
We plan to count website pageviews, new visitors, new and returning logins, replies posted, andcomments and feedback returned. Supplemented with web metrics, we can solicit responses via anonline questionnaire with scale ratings and open-ended questions, which can include
For how long and how often do have you used the Web?
How complex is what you do on the Web? Provide examples.
How did you find our website?
Did you find what you came to seek?
How easy was it to find what you wanted?
How useful was your visit today?
How useful do you expect our site to be for you in the future?
Do you expect to return?
How can this website work better for you?Of course, open to inspection is the website itself.
D.4. What is your project timeline?
We expect preparation, recruiting and buy-in, and evaluation of competing platforms, hosts, andhosting servers to occur through December 2005; installation of the base platform and most modulesto occur through March; and customization and content to appear through June. Feedback fromthese phases may affect the schedule, or suggest a second round of additional recruiting,installation, and customization. Articles, other content, readership and subscribership build as eachphase and round completes, and continues to build. We expect to complete evaluation and report byNovember 2006.
D.5. How will your project improve your organization’s operating efficiencies?
In addition to our website, we already use 6 Yahoogroups to organize our activities. Segmented,such groups share but few resources. A content management system lessens need to create yetmore groups and mailing lists, while consolidating internal communications by letting writers andeditors work on common articles and events without drawing on technical expertise. It expeditesproject workflows. We expect not just improvements in operating efficiency, but also and especiallyenhancements in organizational capacity, the ability and ease to do more. We expect to use ouraccomplishment to recruit and retain directors and volunteers, to reach out into the community, toprovide a community focal point and online venue, to enable others in their goals.
D.6. How will you revise your program if you do not receive full funding? Having a back-up plandemonstrates organizational commitment to the project.
The basic program remains unchanged. With severely curtailed or even no funding, the project willtake longer, running on recruited volunteer labor and in their/our free time. Without enough interestor a diversity and critical mass of talent, harder problems might remain unsolved. When theopensource community releases revisions faster than we can install, slow installation andcustomization makes such work obsolete before we can use it. Funding can motivate volunteers andencourage additional
 pro bono
work, and progress itself motivates yet more progress.
 2005 ACCGR Capacity Building Application

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