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Executive Summary
Records management is the practice of identifying, classifying, archiving,preserving, and destroying records according to a set of pre-definedstandards. The primary driver behind records management solutions is toreduce risk through improved regulatory and corporate compliance.In recent years, enterprises and government agencies have experiencedincreasing pressure to manage risk more effectively through improvedcompliance with regulatory and corporate policies. While strict complianceconcerns have historically been associated with highly regulated industries,recent scandals and new federal regulations have extended the need forrecords management solutions to all organizations. Because the risk of noncompliance has very large legal and financial ramifications, the recordsmanagement discipline has transitioned from being considered anadministrative task to a set mission-critical business activities at the core of corporate operations.One of the main challenges facing organizations implementing recordsmanagement solution is driving adoption of the solution by a broad audience. Traditional records management applications have been focused on enablinghighly specialized roles—legal department, compliance officers—in the recordsmanagement process. As a result, organizations that try to extend thesesolutions to typical employees are having a difficult time changing behaviorsand enforcing compliance standards.Microsoft has responded to these industry challenges by delivering a recordsmanagement platform that can be extended to every information worker. Byviewing retention and records management as a component of the overalldocument lifecycle, organizations can reduce risk and improve compliancewith increased adoption of records management practices.
2 Records Management with Office SharePoint Server
 
 
 The information contained in this document represents the current view of Microsoft Corporation on the issues discussed as of the date of publication.Because Microsoft must respond to changing market conditions, it should notbe interpreted to be a commitment on the part of Microsoft, and Microsoftcannot guarantee the accuracy of any information presented after the dateof publication. This white paper is for informational purposes only. MICROSOFT MAKES NOWARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS DOCUMENT.Complying with all applicable copyright laws is the responsibility of the user.Without limiting the rights under copyright, no part of this document may bereproduced, stored in or introduced into a retrieval system, or transmitted inany form or by any means (electronic, mechanical, photocopying, recording,or otherwise), or for any purpose, without the express written permission of Microsoft Corporation.Microsoft may have patents, patent applications, trademarks, copyrights, orother intellectual property rights covering subject matter in this document.Except as expressly provided in any written license agreement fromMicrosoft, the furnishing of this document does not give you any license tothese patents, trademarks, copyrights, or other intellectual property.© 2007 Microsoft Corporation. All rights reserved.Microsoft, Active Directory, BizTalk, Excel, InfoPath, Outlook, PowerPoint,SharePoint, SQL Server, Visio, Windows, and Windows Server are eitherregistered trademarks or trademarks of Microsoft Corporation in the UnitedStates and/or other countries. The names of actual companies and products mentioned herein may be thetrademarks of their respective owners.
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