pangiey Township of Langley Mayor’s Standing Committee on Finance Report PRESENTED: MARCH, 2009 From: MAYORS STANDING COMMITTEE ON FINANCE SUBJECT: GENERAL OVERVIEW & RECOMDIENDATIONS GENERAL OVERVIEW: During the recent election, fiscal accountability and responsibilty played a key role in the election result, A commitment that was made and spelled out very clearly during the ‘campaign by the electad Mayor was to establish a Mayor's Standing Committee of Finance that would be created pursuant to the rules under section 141 of the "Community Charter’ Section 141 (1) “The Mayor must establish standing committees for matters the Mayor considers would be better dealt with by committee and must appoint persons to thase commitees.” (2) "At least half of the members of a Standing Committee must be council members.” ‘The Council of the Township acknowledges the special skills, talents and experience ofits residents in providing public Involvement in the development of good governance for the Township. Standing Committees are widely used in City and Municipal Governments throughout the region. Initialy, it was considered that our Standing Committee on Finance budgetary process ‘would move along in aarallel with our CPC (Council Priorties Committee) meeting. During that Council discussion a decision and agreement took place that CPC meetings would be suspended until the Standing Committee of Finance had completed their tasks and submitted their recommendations, This report is intended to lay out al ofthe rationale considered by the Standing Committee of Finance including data on the economy that they feel is pertinent to its recommendations. ‘Specia! Note from the Members of the Standing Committee: Due tothe late commetee startin the Budget process it was fet by committee members that there was limited te to do the due dligence they felt necessary. The committee, existing ‘oF expanded, will Woik through the year to assist Council with information they may feel Valuable in thir future budget deliberations.SCOF- MEETINGS DATES & AGENDA ITEMS =] ‘+ The Sianding Committee on Finance has worked ‘hrough the following sessions in adltion to theirhome reviews estimated tobe thy (90) hours for each member. January 7, 2008 2009 Work Program/Budget Discussion + Water Utity Fund + Sewer Utly Fund + Sold Waste tity Fund Parks Unity Fund January 13, 2008 2008 Work Program/Buget Discussion Continued + Water Utty Fund + Sewer tity Fund + Sold Waste Unity Fund + Parks Utity Fund January 20, 2008 2008 Work ProgranvBudget Discussion ‘Stormwater Utility Fund ‘+ Transportation tity Fund ‘+ Cany Forward and Capital Reduction Prorties sanuary 27, 2008 2009 Work Program/Budget Discussion * Fire Division Budget ‘+ ROMP Budget + Joint CPC Mecting + Cary Forwards and Sapital Reduction Prortias February 3, 2000 2008 Work Program/Budget Discussion * Recreation Culture and Parks ~ General Fund + General Government ~ General Fund + Budget Summaries February 10, 2009 ‘+ Presentation by Bruce Maitland February 11, 2008, Presentations - Overviow ‘+ Hilary Tsikayi ~ Budget Meeting Objectives February 17, 2009, Presentation ~ Overview ‘Draft Operating Budgets for User Pay Utities, Universal Ute Protective Services, General Government, and Township Surplis Policy MinimumMsicmum Balances February 24, 2009 ther Business * Meeting versus wor 3p FormatPURPOSE OF THE STANDING COMMITTEE OF FINANCE: ‘The Mayor's Standing Commitee of Finance is striclly a support resource to your Municipal Counc ‘The ctizons of the Township of Langley ae fortunate fo have the input and Knowledge from ciizens in our community who have specific talents to bring to their role as members ofthe commitee. The recommendations they make are the result of over 30 hours each of volunteer time attending meetings, pouring over very complex financial data, analyzing options and ultimately making recommendations to Gounci as a whole. Your Municipal Council's the only body of governance in the Township authorized to make the final decision ‘Tre purpose of the Standing Committes of Finance is nothing more than an oversight body with spoctic professional expertise thal Is avalable to counci. They collectively and individually have ‘decades. of experience In budgeting and business planning. Through the'r Involvement In the process council wil have an added view with corresponding recommendations. Bidgeting, especially during cificut economie tines is not easy. Difficult decisions have to be made {oproted our collective well being wihin the Township moving forward CITIZEN MEMBERS: Mr. Ken Baker CCA Senior Managing Partner of BDO Dunwoody (cetied) Mi. George Luciani ——_—Reired Federal Puble Servant (involved in department auditing Mr. Calvin Patterson Barrister and Solicitor (Specializing in Real Estate Mators) (On behalf of all members of the Township of Langley Council, | would like to extend my sincere Thank you to the Community members on this commites, 1H ELECTED MEMBER! Mayor Rick Greon Township of Langley Mayor, Chait Clk. Steve Ferguson Township of Langley Councilor Kim Richter Township of Langley Councilor Mark Bakken ‘Township of Langley, Administrator Hilary Tsikayi ‘Township of Langley, Director of Finance. Derek Sparks ‘Township of Langley, Deputy Director of Finance