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Judicial Branch Procurement

Judicial Branch Procurement

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Published by jon_ortiz
California State Auditor's report
California State Auditor's report

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Published by: jon_ortiz on Mar 19, 2013
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Judicial Branch Procurement
Six Superior Courts Generally Complied With the JudicialBranch Contracting Law, but They Could Improve SomePolicies and PracticesReport 2012-301March 2013
Te rst ve copies o each Caliornia State Auditor report are ree. Additional copies are $3 each, payable by checkor money order. You can obtain reports by contacting the Caliornia State Auditor’s Oce at the ollowing address:
Caliornia State Auditor555 Capitol Mall, Suite 300Sacramento, Caliornia 95814916.445.0255 or Y 916.445.0033
ORTis report is also available on the World Wide Web http://www.auditor.ca.gov Te Caliornia State Auditor is pleased to announce the availability o an online subscription service.For inormation on how to subscribe, please contact the Inormation echnology Unit at 916.445.0255, ext. 456,or visit our Web site at www.auditor.ca.gov.Alternate ormat reports available upon request.Permission is granted to reproduce reports.For questions regarding the contents o this report,please contact Margarita Fernández, Chie o Public Aairs, at 916.445.0255.
Doug Cordiner 
Chief Deputy
Elaine M. Howle
 State Auditor
555 Capitol Mall, Suite  Sacramento, CA 9584 96.445.55 96.7.9 fax www.auditor.ca.gov
March 19, 2013 2012-301Te Governor o CaliorniaPresident pro empore o the SenateSpeaker o the Assembly State CapitolSacramento, Caliornia 95814Dear Governor and Legislative Leaders:As required by Chapter 36, Statutes o 2011, the Caliornia State Auditor (state auditor)presents this audit report on a pilot audit assessing the compliance o six superior courtswith the requirements o the Caliornia Judicial Branch Contract Law (judicial contract law),Public Contract Code, sections 19201 through 19210. We reviewed the extent to which theapplicable
 Judicial Branch Contracting Manual 
(judicial contracting manual) was consistentwith the Public Contract Code and substantially similar to the
State Administrative Manual 
State Contracting Manual 
, as required by law. We also assessed whether the AdministrativeOce o the Courts’ (AOC)
Semiannual Report on Contracts for the Judicial Branch for the Reporting Period January 1 Trough June 30, 2012
(semiannual report) to the Legislature andthe state auditor complied with the requirements o the judicial contract law.Tis report concludes that the judicial contracting manual lacks policies related to the State’ssmall business preerence or the procurement o inormation technology goods and servicesand noted several instances where data in AOC’s semiannual report was inaccurate. Specifcally,we noted that in some cases the report did not include data describing the good or servicepurchased. We also noted other cases where the report included inaccurate data on the amountscourts paid or goods and services.Further, the six courts in the pilot audit—the superior courts o Napa, Orange, Sacramento,Stanislaus, Sutter, and olo counties—generally complied with the judicial contract law.However, we identifed isolated instances where courts could improve. For example, we notedindividual procurements where court managers approved transactions valued above establishedauthorization levels. We also identifed instances where courts did not justiy using sole-sourcecontracts or did not advertise or competitive bids. Moreover, none o the six courts hadprocedures to implement the Disabled Veteran Business Enterprise program, as required by the judicial contracting manual.Respectully submitted,ELAINE M. HOWLE, CPAState Auditor

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