NSLDS Enrollment Reporting Guide
January 2004
Executive Summary
The NSLDS Enrollment Reporting Guide includes a table of contents, four chapters, and twoappendices. Each chapter and appendix is described below. This guide assumes reader familiarity with basic computer terminology and concepts.
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Chapter 1: Introduction
—Presents the basic concept of Enrollment Reporting,compliance, and steps of the reporting process.
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Chapter 2: Enrollment Reporting Online: The NSLDS Web Site
—Provides step-by-step instructions for using the web site to log on, navigate the site, report and updatestudent enrollment, and create and modify reporting schedules.
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Chapter 3: The Batch Enrollment Reporting Process
—Describes the entire batchreporting process. Steps include signing up with Student Aid Internet Gateway (SAIG),receiving Enrollment Reporting roster files, matching student records, updating studentrecords, returning student records and completing error files.
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Appendix A: Enrollment Reporting Roster File Record Layouts
—Provides the filelayout for Enrollment Reporting roster files and error files as well as error codes andexplanations.
Contents January 2004
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Contents
Chapter 1: Introduction..............................................................................................................1
1.1 Basic Concept of Enrollment Reporting..............................................................................11.2 Compliance..........................................................................................................................21.2.1 School Enrollment Reporting Audit.............................................................................31.2.2 School Late Enrollment Reporting Roster Notification...............................................31.3 The Batch and Online Enrollment Reporting Process.........................................................4
Chapter 2: Enrollment Reporting Online: The NSLDS Web Site..........................................6
2.1 Your Web Browser..............................................................................................................62.2 Getting Your NSLDS User ID and Password......................................................................62.3 Enrollment Reporting Online: How the NSLDS Web Site Can Help You.........................72.4 Logging on to NSLDS.........................................................................................................82.5 Navigating: Where Do You Want to Go?..........................................................................112.6 Updating Student Enrollment Data....................................................................................132.6.1 Retrieving Student Records to Update........................................................................132.6.1.1 Getting Started: The Enrollment Update Page................................................142.6.1.2 Retrieving All Your School’s Enrollment Records.........................................152.6.1.3 Narrowing the Search: The Primary Search Options.......................................172.6.1.4 Going Further: Using the Advanced Search Options......................................192.6.2 Updating Selected Enrollment Records......................................................................232.6.3 Confirming Enrollment Information...........................................................................252.6.4 Enrollment Update: What Happens If….....................................................................272.6.5 Handling Update and Certify Errors...........................................................................292.7 Adding Students to a School’s Enrollment Reporting Roster...........................................312.7.1 Retrieving Student Records to Add............................................................................312.7.2 Updating New Enrollment Data..................................................................................362.7.3 Confirming Enrollment Information...........................................................................362.7.4 Enrollment Add: Learning More................................................................................362.8 Viewing Enrollment Data for a Student............................................................................372.8.1 Enrollment Summary: Selecting a Student to View...................................................372.8.1.1 Enrollment Summary: A Closer Look.............................................................402.8.2 Enrollment Detail: Getting the Full Picture................................................................422.8.2.1 Using Advanced Display Options for Enrollment Detail................................442.8.2.2 Enrollment Detail: A Closer Look...................................................................472.8.3 Enrollment Timeline: The Whole Story.....................................................................492.8.3.1 Using Advanced Display Options....................................................................512.8.3.2 Enrollment Timeline: A Closer Look..............................................................522.9 Enrollment Reporting Schedule.........................................................................................532.9.1 The Enrollment Reporting Schedule Page..................................................................542.9.1.1 User Profile......................................................................................................552.9.1.2 Current Schedule..............................................................................................552.9.2 Creating an Enrollment Reporting Schedule..............................................................572.9.2.1 Creating an Enrollment Reporting Schedule: Things to Remember...............61
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3.2.3 Updating Student Information for description: tags: EnrollReportGuideJan2004
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