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MAYORANDCITYCOUNCIL

REGULARSESSION
Monday,April1,20136:00P.M.

AGENDA

1. CALLTOORDER

2. PRAYERANDPLEDGE

3. APPROVALOFMINUTES
A. WorkSessiondatedMarch12,2013
B. RegularSession#5datedMarch18,2013

4. COMMENTSFROMTHEPUBLIC
Any person who may wish to speak on any matter at the Regular Session may be heard during
Comments from the Public for a period of three (3) minutes or such time as may be deemed
appropriatebytheCouncilPresident.Anyonewishingtobeheardshallstatetheirname,addressand
thesubjectonwhichheorshewishestospeak.

5. ITEMSPRESENTEDBYTHEMAYORANDCITYCOUNCIL
A. ProclamationRecognizingAprilasNationalChildAbuseAwarenessMonth
B. StandingCommitteeDraftAgendasforweekofApril8,2013
C. StandingCommitteeReportforPoliceCommissionOrganizationalMeetingofMarch19,2013

6. CONSENTAGENDA
A. PrivateEventApprovalRequestforMeyer/PopeWeddingSaturday,April27,2013
B. PrivateEventApprovalRequestforOCCruzersVariousdatesJuneSeptember
C. 3YearPrivateEventApprovalRequestforBoardwalkingforPetsApril25,2015
D. 3YearPrivateEventApprovalRequestforCrabSoupCookOffMay9,2015

7. MISCELLEANEOUSREPORTSANDPRESENTATIONS
A. PrivateEventApprovalRequestforSwimOceanCitySaturday,July20,2013

8. PUBLICHEARINGS

9. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYMANAGERANDSTAFF
A. CityEngineerBidAwardRecommendationforFireHeadquartersAdditionandRenovation
DesignServices
B. CityClerkBidAwardRecommendationforVehicleVendingFranchise
C. FinanceAdministratorBidAwardRecommendationforBondCounsel
D. ContinueddiscussionofElectronicControlDevicespresentedbyOCPDCaptain

10. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYSOLICITOR
A. FirstReadingOrdinancetoAmendChapter30EntitledEnvironment(removesresidentagent
requirementforrentalpropertiesbutimposestherequirementaspartofaplanfor
complianceforrentalpropertieswithdocumentednoiseviolations)

MayorandTownCouncilRegularSessionAgenda April1,2013

11. COMMENTSFROMTHECITYMANAGER
A. ReviewoftentativeworksessionagendaforApril9,2013

12. COMMENTSFROMTHEMAYORANDCITYCOUNCIL

13. ADJOURN



















REGULAR SESSI ON -MAYOR AND CI TY COUNCI L
MONDAY, APRI L 1, 2013


3 APPROVAL OF MI NUTES

A. Work Session dated March 12, 2013
B. Regular Session #5 dated March 18, 2013





















REGULAR SESSI ON -MAYOR AND CI TY COUNCI L
MONDAY, APRI L 1, 2013


4 COMMENTS FROM THE PUBLI C

Any person who may wish to speak on any matter at the Regular Session may
be heard during Comments fromthe Public for a period of three (3) minutes or
such time as may be deemed appropriate by the Council President. Anyone
wishing to be heard shall state their name, address and the subject on which he
or she wishes to speak.





















REGULAR SESSI ON -MAYOR AND CI TY COUNCI L
MONDAY, APRI L 1, 2013


5 I TEMS PRESENTED BY THE MAYOR AND CI TY
COUNCI L

A. Proclamation Recognizing April as National Child
Abuse Awareness Month

CHILD ABUSE PREVENTION MONTH

The health and safety of all citizens is important to the happiness,
prosperity and well-being of our families and communities; and

WHEREAS, Preventing child abuse and neglect is a community problem that depends on
involvement among people throughout the community; and

WHEREAS, Child maltreatment occurs when people find themselves in stressful
situations, without community resources, and dont know how to cope; and

WHEREAS, The majority of child abuse cases stem from situations and conditions that are
preventable in an engaged and supportive community; and

WHEREAS, All citizens should become involved in supporting families in raising their
children in a safe, nurturing environment; and

WHEREAS, Effective child abuse prevention programs succeed because of partnerships
created among families, social service agencies, schools, faith communities, civic
organizations, law enforcement agencies, and the business community.

NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City, Maryland,
do hereby proclaim April 2013 as CHILD ABUSE PREVENTION MONTH in Ocean
City, Maryland, and I call this observance to the attention of our citizens.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the
Town of Ocean City, Maryland to be affixed this 1
st
day of April in the year of Our Lord
two thousand and thirteen.




________________________________________
RICHARD W. MEEHAN
Mayor


















REGULAR SESSI ON -MAYOR AND CI TY COUNCI L
MONDAY, APRI L 1, 2013


5 I TEMS PRESENTED BY THE MAYOR AND CI TY
COUNCI L

B. Standing Committee Draft Agendas for week of
April 8, 2013




OceanCity,Maryland
PoliceCommission

DraftAgenda
April8,20139:00AM
PSBBuilding,6501CoastalHighway

1. CalltoOrder
2. ApprovalofMinutesofMarch19,2013OrganizationalMeetingand
DiscussionofProposedMeetingDatesConflictingWithTownHolidays

3. OverviewofDepartmentalBudgetRequeststotheCityManager
4. DiscussionofSummerStaffing
5. OtherBusiness
6. Adjourn

OCEAN CITY, MARYLAND
RECREATION & PARKS COMMITTEE
Tuesday, April 9, 2013
4:00 P.M.
Northside Park Community Room


AGENDA


1. Call to Order and Attendance


2. Approval of Minutes of March 12, 2013


3. Approve 2013 Meeting Schedule


4. Update from Surfing Beach Sub-Committee


5. Soccer Resort Beach Tournament Private Event Request


6. Camp Horizon & Sports Camps Budget Review


7. Skate Park & Tennis Center Budget Review


8. Report on Kayak Rental Proposal for Northside Park


9. Access to Northside Park (J oe Mitrecic)


10. Other Business


11. Adjournment





P:Tom/Rec & Parks Committee Meeting Agenda 4-8-2013
TourismCommissionMeeting
TentativeAgenda
1p.m.
Monday,April8,2013

1) DiscussionofmarketingmessagerelatingtoHurricaneSandy

2) ContinueddiscussionoftourismmetricswithStateTourismDirector

3) OCExperiencereport



















REGULAR SESSI ON -MAYOR AND CI TY COUNCI L
MONDAY, APRI L 1, 2013


5 I TEMS PRESENTED BY THE MAYOR AND CI TY
COUNCI L

C. Standing Committee Report for Police Commission
Organizational Meeting of March 19, 2013

MINUTES OF POLICE COMMISSION
ORGANIZATIONAL MEETING
MARCH 19, 2013 - 9:00 a.m.

ATTENDEES: Council President Lloyd Martin; Council Members Doug Cymek and Dennis Dare; City
Manager David Recor; Acting Chief of Police Michael Colbert
Discussion of what day/time of week is best for Police Commission meetings to be held so as to allow
minutes to be drafted and approved and included in Thursdays packet to all Council members.
Important that minutes be accurate for Council members to take action.
Police Commission meetings will be held at the Public Safety Building, 3
rd
Floor Conference
Room beginning at 9:00 a.m. on the 2
nd
Monday of each month with a Closed Session following.
Meetings are tentatively scheduled for the following dates, but subject to change due to
scheduling conflicts.
o April 8, 2013
o May 13, 2013
o June 10, 2013
o July 8, 2013
o August 12, 2013
o September 9, 2013
o October 14, 2013
o November 11, 2013
o December 9, 2013
Agenda for the Commission meetings will be drafted by Chairperson and Police Chief and
available to the Council on or about the 1
st
Monday of each month.
Motion was made by Council Member Dennis Dare and Seconded by Council President Lloyd
Martin to appoint Councilman Doug Cymek as Chairperson of the Police Commission.
Police Commission Members are:
o Mayor Richard Meehan
o Council President Lloyd Martin

2

o Council Member Doug Cymek (Chairperson)
o Council Member Dennis Dare
o City Manager David Recor
o Police Chief
o City Solicitor (As needed)
Minutes are to be drafted as quickly as possible
o City Hall will provide template for Agenda and Minutes
o Draft minutes are to be sent for review and approval to Commission Chairperson
Commission Chairperson will send draft minutes to Commission members for
review and comments.
o After approval by Chairperson, the minutes will be posted on town website
o Simultaneously the minutes will be emailed to all Council members
o Minutes added to Police Commission Agenda for final approval
o Hard copy of minutes to be included in the Agenda Packet to all Council members on the
2
nd
Thursday of the Month should be received by Diana Chavis at City Managers Office
by Wednesday at noon.
Verbal Report by Chairman provided at the 2
nd
Monday Regular Session of Council.
Any action items can be assigned to 1
st
Monday Regular Session Council meeting.
City Manager will distribute Rules of Procedures for Commission/Committee meeting agendas
and minutes.
Suggestion made that Taxi Hearings will not be part of regular Police Commission meetings.
Commission wants Patrol and CID Captains to be invited to attend meetings to provide regular
updates to Commission members.



















REGULAR SESSI ON -MAYOR AND CI TY COUNCI L
MONDAY, APRI L 1, 2013


6. CONSENT AGENDA

A. Private Event Approval Request for Meyer/Pope Wedding
Saturday, April 27, 2013



TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Lisa Mitchell, Private Events Coordinator
RE: Meyer/Pope Wedding Ceremony
DATE: March 26, 2013


ISSUE(S): Request approval to hold a wedding ceremony on the Boardwalk.

SUMMARY: Charles Meyer is requesting to have his daughters wedding
ceremony, with 100 guests, take place on the south end of the
Boardwalk, in front of Harrisons Harbor Watch, facing the Inlet
on Saturday, April 27, 2013 from 4:30-5:30 pm.

He is also requesting to pay the non-profit application fee of $25
and non-profit use fee of $25. Mr. Meyer will supply the
additional seating and obtain necessary insurance.

FISCAL IMPACT: Potential positive economic impact from lodging, food and
beverage, recreation and other incidental expenditures related to
this event.

RECOMMENDATION: Approve the event as requested by the event organizer.

ALTERNATIVES: Do not approve the event as presented.

RESPONSIBLE STAFF:

Lisa Mitchell, Private Event Coordinator
COORDINATED WITH: City Staff, specifically Police and Public Works

ATTACHMENT(S): 1) April 2013 Calendar
2) Private Event Application
3) Council Meeting Cover Sheet


Agenda Item # 6A
Council Meeting April 1, 2013


Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
PE St. J udes Walk
7 8 9 10 11 12 13
PE Walk MS
14 15 16 17 18 19 20
21
PE Komen
22 23 24 25 26
PE MD Kite Expo
27
PE - OC Marathon
and 5K
PE Boardwalking
for Pets
PE MD Kite Expo
PE - Meyer/Pope
Wedding -
TENTATIVE

28
PE MD Kite Expo
29 30

2013
April
Ocean City Private Events

Name of Event: Meyer/Pope Wedding Ceremony New Event: YES
Date of Event: April 27, 2013
Date Application Received: March 21, 2013 Application Fee Paid: Yes
Date Routed: March 21, 2013
Date Returned from All Departments: March 26, 2013 Total Cost to Town: No foreseeable costs

Things to Note:
This event would consist of a wedding ceremony for 100 attendants at the end of the Boardwalk facing the Inlet in
front of Harrisons Harbor Watch.
Set-up would be on April 27, 2013 beginning at 4 pm.
Ceremony would take place from 4:30-5:30 pm.
Breakdown would begin directly at the conclusion of the event and be complete by 5:30 pm.
Event organizer would like to the benches in the area as well as supply additional chairs for seating.
Event organizer would like to utilize a small speaker for the ceremony.
Event organizer requests to be considered non-profit since she will not be monetarily benefiting from this event.


Comments from Department Representatives:
RISK MANAGEMENT Insurance certificate must be submitted prior to the event.
PUBLIC WORKS No issues with the approval of this event. However, there will be some tables and chairs in the
general area waiting for pick-up from Boardwalkin for Pets, another event that takes place earlier that day.
OCPD Notify the affected shifts of the event. The shift should dedicate one to two officers to monitor the event and
facilitate any traffic/pedestrian issues. However, since the organizer didnt request any police resources, it is possible
that none will be provided based on shift manpower and calls for service at the time of the event.
REC & PARKS, EMERGENCY SERVICES, TOURISM, OCBP, TRANSPORTATION, OCCC, and FIRE
MARSHAL No comments or concerns.



Date on Council Agenda: April 1, 2013 Date Applicant Notified of Meeting:
Event Approved of Denied:
Date Fees Received: Amount:
Date Insurance Certificate Received: Beach Franchise Notified:
Date Permit Issued:
Other:
PRIVATE EVENT APPLICATION
Town of Ocean City, Maryland
NON-REFUNDABLE APPLI CATI ON FEE:
$100.00 For Profit Applicants, $25.00 Non-Profit Applicants

RETURN APPLI CATI ON TO: Private Events Coordinator
Town of Ocean City
Recreation and Parks
200 125
th
Street
Ocean City, MD 21842
LMitchell@oceancitymd.gov

This is an application for use and is not a permit of use. No guarantee of availability or
use is made or implied by the acceptance of the application and fee.

This application is to be completed and forwarded to the Ocean City Special Events
Department at least 90 days prior to the requested event. If an application is submitted
less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be
assessed for both Non-Profit organizations and For-Profit promoters. A new application
must be submitted annually for recurring events.

Any misrepresentation in this application or deviation from the final agreed upon route
and/or method of operation described herein may result in the immediate revocation of
the permit. Applicants attention is directed to the accompanying information packet,
entitled Private Event Application Guidelines.

All questions on the application must be fully answered. Same as last year or similar
comments are not acceptable responses. If a question does not apply, please write N/A
in that space. The application will be returned if the information is incomplete. Please
type or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document.
$100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and
$25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean
block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up
and breakdown days are also subject to this fee assessment.

1. TITLE OF EVENT: ________________________________________________ Meyer/Pope Wedding
2. IS THIS A NEW EVENT? ____Yes_____________________________________
Page 1 of 8
3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR
3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES
FOR THE NEXT 3-YEARS: __4/27/13__________
4. STARTING & ENDING TIMES OF EVENT: _______________________________
4:30-5:30 pm
5. PROJ ECTED SET-UP DATE (S) & TIMES: __4 pm__________________
6. PROJ ECTED CLEAN-UP DATE (S) & TIMES:_5:30 pm_________________
_____________________________________________________________________
7. LOCATION (Describe area in which event shall be contained; be specific as to how
much area will be used, etc.): _____________________________________________
_____________________________________________________________________
_____________________________________________________________________

Boardwalk Inlet next to Harrisons
8. APPLICANTS NAME: _Charles C. Meyer_________________________
9. ORGANIZATION REPRESENTING: _____________________________________
_____________________________________________________________________
Meyer/Pope Wedding
10. MAILING ADDRESS: __3506 Orbitan Rd., Baltimore, MD 21234
____________________
_____________________________________________________________________

11. WORK PHONE: _443-847-1678_______ HOME PHONE: _410-665-8248
FAX: ____________ EMAIL: _Cmeyer@towson.edu
12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF
PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH
DOCUMENTATION? _N/A_____________________________ IF NOT, WHY?
_____________________________________________________________________
13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT: __
14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:
_36764 Hummingbird Way No, West Fenwick, DE 19975

15. COORDINATORS CONTACT INFORMATION IF DIFFERENT THAN
QUESTION 11: HOME: ____________________WORK: ________


FAX: _ ________________ CELL: __________________________
E-MAIL ADDRESS: _ _________________________
OTHER: _____________________________________________________________
Page 2 of 8
16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
*I f more space is needed, please attach additional pages to the back of this application

Wedding ceremony
17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________
_____________________________________________________________________
At location
18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE
SUCH ACCESS? __________________ IF SO, WHERE? ____________________
_________________________________
no

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,
EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,
etc.): __May supply additional chairs for seating. We will handle this__________
_____________________________________________________________________
_____________________________________________________________________


20. WILL YOU SET UP A J UDGING AREA, P.A. SYSTEM, TENTS,
SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED
DIAGRAM AND DESCRIBE HERE: _____________________________________
____We may use a small PA system so the guests can hear the ceremony. This is still
TBD


21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO
EMPLOY: ___________________________________________________________
_____________________________________________________________________
Ushers will help with guests sitting and standing

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR
CONSIDERATIONS (Be aware that additional charges may be assessed.): ____
__None
_____________________________________________________________________
_______________________________________________________________





Page 3 of 8
23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?
__________ IF SO, WHAT TYPE? __________________________________
___no____________________________________________________________

24. WHAT IS YOUR RAIN POLICY? ____________________________________
_____________________________________________________________________
We will have the ceremony inside Harrisons
25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING
OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES?
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
The event will last about 30 minutes so we dont anticipate any additional need.

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT
(TOILETS, HAND WASHING, ETC.)? ________________________________
__bathrooms inside Harrisons
27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________
none_________________________________________________________________
_____________________________________________________________________
________________________________________________________________


28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &
QUANTITIES): _______________________________________________________
___None_____________________________________________________________
_____________________________________________________________________

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,
CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ___No_______
IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________
_____________________________________________________________________
_____________________________________________________________________
30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________
_____________________________________________________________________

None


Page 4 of 8
31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _No______________
Please forward a copy of the approved One Day Raffle Permit to the Private Events Coordinator.
32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________
Please forward a copy of the approved Tent Permit from the Office of the Fire Marshal to the Private
Events Coordinator.
No
33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?
___No Please forward a copy of the approved Air Support/Air-I nflated Structures Permit to the
Private Events Coordinator.
34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________
Please forward a copy of the approved Bonfire Permit to the Private Events Coordinator.
No
35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________
Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit to the Private
Events Coordinator.
No
36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES
AT YOUR EVENT? ________ IF SO, PLEASE DESCRIBE INTENT (include
beverage type, quantities, drink sizes, location, etc.): __________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Please forward a copy of the approved One Day Alcohol Permit to the Private Events Coordinator.
No
37. EXPECTED NUMBER OF PARTICIPANTS: ____12_____________________
38. EXPECTED NUMBER OF SPECTATORS: 100 guests_______
39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE
APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.
HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? N/A
_____________________________________________________________________


40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM
THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is
required for each major end-item borrowed from the Town of Ocean City):
None


Page 5 of 8
41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY
STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY
OBTAINED TIS PERMIT? __N/A_________IF SO, PLEASE ATTACHED A
COPY TO THE BACK OF THIS APPLICATION. Please forward a copy of the approved
MDOT Highway Permit to the Private Events Coordinator.
42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES
(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING
THE PARADE ROUTE: ______________ DESCRIBE: ______________________
_____________________________________________________________________
LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE
(5) YEARS: __________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________



N/A
none
43. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and
comply with the Town of Ocean Citys sponsorship policy. The application will not
be approved without sponsors. If no sponsors, please state No Sponsors in area
provided below.): _____________none
____________________________________________________________________

44. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS
APPLICATION: ______________________________________________________
____We will not be making any changes to the area requested. We would like to pay
the nonprofit rate since we will not be making a profit from the
event.________________________________________________________________




45. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE
SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,
STAGE, CONCESSIONS, COURTS, BANDS, ETC.

I S DI AGRAM I NCLUDED WI TH APPLI CATI ON? YES________NO__xx___
An event diagram MUST be included for an event to be considered.

Page 6 of 8
I NSURANCE REQUI REMENT:
For the protection of the public and the Mayor and City Council, the applicant shall
obtain, at the applicants own expense, general liability insurance coverage, which shall
include coverage for personal injury in the amount of one million dollars ($1,000,000)
single limit. Said insurance coverage shall name the Mayor and City Council as
additional insured, with the address on the certificate listed as 301 Baltimore Avenue,
Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the
addition of the Mayor and City Council as additional insured, is also to be provided. The
certificate of insurance and the addendum shall be furnished to the Private Events
Coordinator, no later than 30-days before the private event.

I NSURANCE CERTI FI CATE AND ADDENDUM:

____________INCLUDED WITH APPLICATION


___XX_______TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY
(30) DAYS PRIOR TO THE EVENT


COCA-COLA EXCLUSI VE PRODUCT AGREEMENT DI SCLOSURE:
The applicant must comply with all provisions of the Towns agreement with Coca-Cola
Refreshments as it pertains to the distribution or sales of beverages by the applicant on
Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages
on Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, said
beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled
waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, Mello
Yello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid,
Seagrams Ginger Ale, PowerAde, V-8 J uice, Fuze J uice, Monster, Tum E Yummies,
Dasani and other products that Coca-Cola may provide in accordance with its agreement
with the Town of Ocean City.

I have read this disclosure and agree that I will comply with its provisions.

APPLICANTS SIGNATURE____________________________DATE______________
Signature on File 3/21/13

MANDATED CHANGES/CANCELLATI ON
Applicant understands that any event or event date can be changed or canceled at the
direction of the Mayor and City Council if the approved event interferes with Public
Works project(s) or any other necessary governmental function. Such action may be
directed at any time.

APPLICANTS SIGNATURE___________________________DATE_______________
Signature on File 3/21/13

Page 7 of 8
LOCAL ORDI NANCE DI SCLOSURE AND COMPLI ANCE
The applicant agrees to comply with the provisions of all applicable ordinances of the
Town of Ocean City. Specifically all permitted uses on or within 75 feet of the
Boardwalk are required to comply with the provisions of chapter 62 of the Code which
expressly prohibits the public sale, rental or exchange for a donation of any goods, wares,
merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply with all provisions of the local ordinances
including Chapter 62 of the Town Code.

APPLICANTS SIGNATURE___________________________DATE_______________ Signature on File 3/21/13


HOLD HARMLESS CLAUSE:
Permitee (organization/applicant) shall assume all risks incident to or in connection with
the permitee activity and shall be solely responsible for damage or injury, of whatever
kind or nature, to person or property, directly or indirectly arising out of or in connection
with the permitee activity or the conduct of Permitees operation. Permitee hereby
expressly agrees to defend and save the Town of Ocean City, its officers, agents,
employees and representatives harmless from any penalties for violation of any law,
ordinance, or regulation affecting its activity and from any and all claims, suits, losses,
damages, or injuries directly or indirectly arising out of or in connection with the
permitee activity or conduct of its operation or resulting from the negligence or
intentional acts or omissions of Permitee or its officers, agent and employees.

APPLICANTS SIGNATURE___________________________DATE_______________
Signature on File 3/21/13


PRI VATE EVENT APPLI CATI ON COMPLI ANCE REQUI REMENT
The applicant for the private event described in this application agrees to follow
guidelines provided and submit a complete application including all required submission
of materials.

The applicant agrees to take full responsibility for all city-owned property, whether
borrowed, leased or rented, and understands that necessary replacement and/or repair fees
may be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the private event permit granted by the
Town and agrees to pay all fees and costs assigned to the permit. The applicant further
agrees to comply with all conditions of the use permit, which may be required by the
Mayor and City Council of the Town.

I have read and will copy with all special event application requirements.

APPLICANTS SIGNATURE___________________________DATE_______________ Signature on File 3/21/13
Page 8 of 8


















REGULAR SESSI ON -MAYOR AND CI TY COUNCI L
MONDAY, APRI L 1, 2013


6. CONSENT AGENDA

B. Private Event Approval Request for OC Cruzers
Various dates J une September



TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Lisa Mitchell, Private Events Coordinator
RE: OC Cruzers
DATE: March 26, 2013


ISSUE(S): Requesting approval of the OC Cruzers 2013 events, tentatively
scheduled to take place on June 9 and 23; July 7 and 21; August
4 and 18; and September 8 and 22.

SUMMARY: OC Cruzers is an annual event that takes place on Somerset
Street Plaza, between Baltimore Avenue and the Boardwalk.
Approximately 15 participants will display their classic cars in the
area, and educate spectators about their vintage vehicles.

FISCAL IMPACT: Potential positive economic impact from lodging, food and
beverage, recreation and other incidental expenditures related to
this event.

RECOMMENDATION: To approve these events.

ALTERNATIVES: Do not approve these events.

RESPONSIBLE STAFF:

Lisa Mitchell, Private Event Coordinator
COORDINATED WITH: Appropriate staff

ATTACHMENT (S): 1) June 2013 Calendar
2) July 2013 Calendar
3) August 2013 Calendar
4) September 2013 Calendar
5) Cover Sheet
6) Application
7) Layout


Agenda Item # 6B
Council Meeting April 1, 2013


Sun Mon Tue Wed Thu Fri Sat



p











1
Ravens Parade
2

PE - PIS Karaoke
3


4
PE - PIS Karaoke &
Volleyball
5
OC Air Show Set-up
PE - PIS Basketball

6
OC Air Show Set-up
PE PIS Dodge Ball
Dew Tour Set-up -
TENTATIVE

7
Longboard Challenge
OC Air Show Set-up
Sand Duels Set-up
PE PIS Tennis
Dew Tour Set-up -
TENTATIVE
8
Longboard Challenge
OC Air Show
PE - Sand Duels -
TENTATIVE
Dew Tour Set-up -
TENTATIVE

9
Longboard Challenge
OC Air Show
PE - Sand Duels -
TENTATIVE
PE - PIS Karaoke
Dew Tour Set-up
TENTATIVE
PE OC Cruzers -
TENTATIVE
10
OC AIR SHOW
Breakdown
Dew Tour Set-up
11
PE - PIS Karaoke &
Volleyball
Dew Tour Set-up
OC AIR SHOW
Breakdown

12
Dew Tour Set-up
OC AIR SHOW
Breakdown
PE - PIS Basketball

13
Dew Tour Set-up
PE PIS Dodge Ball
14
Sun Run
Dew Tour Set-up
PE PIS Tennis

15
Dew Tour Set-up
16
Dew Tour Set-up
17
Dew Tour Set-up
18
Firemens Pipe &
Drums
Dew Tour Set-up
19
Firemens Parade
Dew Tour Set-up
20
Dew Tour
21
Dew Tour
PE - Beach 5 Set-up
22
Dew Tour
PE - Beach 5 Sand
Soccer
23
Dew Tour
Beach 5 Sand Soccer
PE OC Cruzers -
TENTATIVE
24
Dew Tour Breakdown
25
Dew Tour Breakdown
26
Dew Tour Breakdown
27
Dew Tour Breakdown
28
Dew Tour Breakdown
29
Dew Tour Breakdown









2013
June


Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
7
PE OC Cruzers -
TENTATIVE
8 9 10 11 12 13
14 15 16 17 18 19 20
PE SwimOC -
TENTATIVE
21
PE OC Cruzers -
TENTATIVE
22 23 24 25 26 27
28 29 30 31


2013
July


Sun Mon Tue Wed Thu Fri Sat
1 2 3
PE Soccer Resort
Beach Tourn. -
TENTATIVE
4
SE Sundaes in the
Park
PE - OC Cruzers
TENTATIVE
PE Soccer Resort
Beach Tourn.
TENTATIVE

5 6 7
SE Concerts on the
Beach
8 9 10
11
SE Sundaes in the
Park
12 13 14
SE Concerts on the
Beach
15 16 17
18
SE Sundaes in the
Park
PE - OC Cruzers -
TENTATIVE
19 20 21
SE Concerts on the
Beach
22 23 24
25
SE Sundaes in the
Park

26 27 28
SE Concerts on the
Beach
29 30 31

2013
August


Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7
PE - Miata Parade-
TENTATIVE
8
PE OC Cruzers -
TENTATIVE
9 10 11
911Parade of Brothers
12
Bike Fest
13
Bike Fest
14
Bike Fest
15
Bike Fest
16 17 18 19
Sunfest
PS Sunfest Kite Fest
20
Sunfest
PS Sunfest Kite Fest
21
Sunfest
PS Sunfest Kite Fest
22
Sunfest
PS Sunfest Kite Fest
PE OC Cruzers -
TENTATIVE
23 24 25 26 27
PE - Winefest
28
PE Winefest
PE Walk Out of the
Darkness
29 30

2013
September
Ocean City Special Events Private Events

Name of Event: Ocean City Cruzers New Event: No
Date of Event: Sundays: J une 9, 23, J uly 7, 22, August 4, 18 and September 8, 22, 2013
Date Application Received: J anuary 28, 2013 Application Fee Paid: Yes/25.00
Beach Franchisee Notified: N/A
Date Routed: J anuary 28, 2013
Date Returned from All Departments: February 26, 2013 Total Cost to Town: $176.56


Things to Note:
This proposed event is for an annual display of approximately 15 vehicles along Somerset Street Plaza,
between the Boardwalk and Baltimore Avenue. The owners of the vehicles will supervise and educate the
public spectators about their older cars.
Permit owners along Somerset Street Plaza will be informed of the street closures for these events.
Live music or a DJ will provide musical entertainment.
The event would take place from 2 pm until 7 pm.
Set-up would take place for one half hour before the event.
Clean up would take place for one half hour after the event.
Event coordinators will need to move several of the public street benches on Somerset Street Plaza, but will
return once the event is over.


Comments from Department Representatives:
RISK MANAGEMENT Individual car owners need to have current auto insurance.
PUBLIC WORKS Will provide four (4) traffic cones for street end closure. The event organizer will
keep possession of the cones and return after the last event. Total estimated cost to the department is
$176.56.
OCPD Will notify the affected shifts of the event.
FIRE MARSHAL If tents are to be used, the event coordinator must obtain a tent permit from the Office
of the Fire Marshal. Access to the fire hydrants must be maintained on Somerset Street.
EMERGENCY SERVICES, TOURISM, OCBP, OCCC, TRANSPORTATION, and REC & PARKS No
comments, concerns or costs.


Date on Council Agenda: April 1, 2013
Date Applicant Notified of Meeting:
Event Approved or Denied:
Date Fees Received: Amount:
Date Permit Issued:
Other:





















REGULAR SESSI ON -MAYOR AND CI TY COUNCI L
MONDAY, APRI L 1, 2013


6. CONSENT AGENDA

C. 3-Year Private Event Approval Request for Boardwalking
for Pets April 25, 2015


TOWN OF
The White Marlin Capital of the World



Agenda Item # 6C
Council Meeting April 1, 2013

TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Lisa Mitchell, Private Events Coordinator
RE: Boardwalkin for Pets
DATE: March 26, 2013


ISSUE(S): Request the Boardwalkin for Pets 3-year event be approved
for the date of April 25, 2015.

SUMMARY: Boardwalkin for Pets is a Worcester County Humane Society
fundraiser. Starting at the southernmost part of the Boardwalk,
participants walk the Boardwalk. Rest stops will be located on
the Boardwalk at 12
th
Street and another at 27
th
Street.

FISCAL IMPACT: Non-specified

RECOMMENDATION: To approve the continuation of this event for April 25, 2015.

ALTERNATIVES: Do not approve the event for April 25, 2015.

RESPONSIBLE STAFF:

Lisa Mitchell, Private Event Coordinator
COORDINATED WITH: Appropriate staff

ATTACHMENT (S): 1) April 2015 Calendar
2) Cover Sheet
3) Layout




Sun Mon Tue Wed Thu Fri Sat
1 2 3
PE - Good Friday
Crosswalk
4
PE - St. J udes Walk
5
PE Easter Sunday
Sunrise Service
6 7 8 9 10 11
PE MS Walk
12 13 14 15 16 17 18
19
PE Komen -
TENTATIVE
20 21 22 23 24
PE MD Intl Kite
Expo
25
PE OC Marathon
& 5K
PE Boardwalkin
for Pets -
TENTATIVE
PE MD Intl Kite
Expo
26
PE MD Intl Kite
Expo
27 28 29 30

2015
April
Ocean City Private Events 3-Year Approval

Name of Event: Boardwalkin for Pets
Date of Event: Requesting event approval for April 25, 2015
Cost to the Town of Ocean City to support this event: $456.00


Things to Note:
Kenille Davies for the Worcester County Humane Society was granted a 3-year event approval for the Boardwalkin
for Pets event. The dates approved were for April 28, 2012, April 27, 2013 and April 26, 2014.
Kenille Davies for the Worcester County Humane Society would like to continue this provision, and requests Council
approves this event for the date of April 25, 2015.
All appropriate documents have been supplied and fees have been invoiced.


Comments from Department Representatives:
OCPD Will notify shift of the event.
Public Works Will provide nine (9) tables and 10 folding chairs, and set in place at designated locations. Will
provide 15 parking permits for event staff to use in the Inlet Lot. Estimated cost to the department is $456.00.
Risk Insurance Certificate to be submitted prior to the event.
Rec. & Parks Coca-Cola is now the Towns beverage sponsor.
Fire Marshal, OCBP, Transportation, Emergency Services, OCCC, and Tourism No comments.



Date on Council Agenda: April 1, 2013
Council Ruling: ________________________________________________
Applicant Notified of Meeting Results: _____________________________



















REGULAR SESSI ON -MAYOR AND CI TY COUNCI L
MONDAY, APRI L 1, 2013


6. CONSENT AGENDA

D. 3-Year Private Event Approval Request for Crab Soup
Cook Off May 9, 2015



TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Lisa Mitchell, Private Events Coordinator
RE: White Marlin Festival and Crab Soup Cook-off
DATE: March 26, 2013


ISSUE(S): Request approval of the White Marlin Festival and Crab Soup
Cook-off 3-year event continuation on May 9, 2015

SUMMARY: The White Marlin Festival and Crab Soup Cook-off is an annual
fundraiser sponsored by the Ocean City Downtown Association.
Taking place on Somerset Street Plaza, certified chefs provide 2-
ounce crab soup samples from tented locations for the public to
taste and then vote for their favorite. Trophies are awarded.
Soda, water and draft beer is available for sale.

FISCAL IMPACT: Potential positive economic impact from lodging, food and
beverage, recreation and other incidental expenditures related to
this event.

RECOMMENDATION: To approve the continuation of this event.

ALTERNATIVES: Do not approve the event.

RESPONSIBLE STAFF:

Lisa Mitchell, Private Event Coordinator
COORDINATED WITH: Appropriate staff

ATTACHMENT (S): 1) May 2015 Calendar
2) Cover Sheet
3) Layout


Agenda Item # 6D
Council Meeting April 1, 2013


Sun Mon Tue Wed Thu Fri Sat
1 2
3 4 5 6 7
SE - Springfest
8
SE - Springfest
9
SE - Springfest
PE - Crab Soup
Cook-off -
TENTATIVE
10
SE - Springfest
11 12 13 14
PE - Cruisin OC -
TENTATIVE
15
PE - Cruisin OC -
TENTATIVE
16
PE - Cruisin OC -
TENTATIVE
17
PE - Cruisin OC -
TENTATIVE
18 19 20 21

22 23
24 25 26 27 28 29 30
PE - Ravens Parade
31

2015
May
Ocean City Private Events 3-Year Approval

Name of Event: White Marlin Festival and Crab Soup Cook-off
Date of Event: Requesting event approval for May 9, 2015
Cost to the Town of Ocean City to support this event: $ 1,145.49


Things to Note:
Lisa Parks Aydelotte for the Downtown Association was granted a 3-year event approval for the White Marlin
Festival and Crab Soup Cook-off. The event was approved for the dates May 12, 2012, May 11, 2013 and May 10,
2014.
Lisa Parks Aydelotte for the Downtown Association would like to continue this provision, and requests Council
approves this event for the date of May 9, 2015.
This event is an annual fundraiser for the Downtown Association in which certified chefs provide 2-ounce crab soup
samples for the public to taste and then vote for their favorite.
There have been no changes, additions or omissions requested from previous years. This event will remain the same
as in the past.
All appropriate documents have been supplied and fees have been invoiced.


Comments from Department Representatives:
OCPD Will notify shift of the event.
FIRE MARSHAL Must obtain a permit for the use of tents from the Office of the Fire Marshal. Cannot obstruct or
restrict access to the fire hydrants located on Somerset Street. Access of the street from Baltimore Avenue to the
Boardwalk shall be maintained for the use of emergency vehicles. Vendors that are cooking shall provide a fire
extinguisher.
RISK MANAGEMENT Insurance Certificate to be submitted prior to the event.
PUBLIC WORKS Will post ten spaces at Somerset Street. Will also deliver picnic benches, special event fencing,
trash bags, barricades and cones. The items will be picked up and returned to storage the following day. Estimated
cost to the department is $1,145.49.
REC & PARKS Surprised the health department doesnt require a hand washing station on site.
BEACH PATROL, TOURISM, OCCC, EMERGENCY SERVICES and TRANSPORTATION No comments or
concerns.



Date on Council Agenda: April 1, 2013
Council Ruling: ________________________________________________
Applicant Notified of Meeting Results: _____________________________



















REGULAR SESSION -MAYOR AND CITY COUNCIL
MONDAY, APRIL 1, 2013


7. MISCELLANEOUS REPORTS AND PRESENTATIONS

A. Private Event Approval Request for Swim Ocean City
Saturday, July 20, 2013



TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Lisa Mitchell, Private Event Coordinator
RE: Swim Ocean City
DATE: March 26, 2013


ISSUE(S): Request approval to hold an ocean swim competition with three
(3) different distances: 1-mile, 3-miles and 9-miles.

SUMMARY: Corey Davis, Dave Speier and Traci McNeil are requesting
approval for these three (3) swim contests on Saturday, July 20,
2013, to raise money for the Johns Hopkins Brain Trauma
Research.

FISCAL IMPACT: Potential positive economic impact from lodging, food and
beverage, recreation and other incidental expenditures related to
this event.

RECOMMENDATION: Approve the event.

ALTERNATIVES: Do not approve the event.

RESPONSIBLE STAFF:

Lisa Mitchell, Private Event Coordinator
COORDINATED WITH: City Staff, specifically OCBP, OC EMS and Public Works

ATTACHMENT(S): 1) July 2013 Calendar
2) Private Event Application
3) Council Meeting Cover Sheet
4) Application Attachments


Agenda Item # 7A
Council Meeting April 1, 2013


Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
7
PE OC Cruzers -
TENTATIVE
8 9 10 11 12 13
14 15 16 17 18 19 20
PE SwimOC -
TENTATIVE
21
PE OC Cruzers -
TENTATIVE
22 23 24 25 26 27
28 29 30 31


2013
July
Ocean City Private Events

Name of Event: Swim OC New Event: YES
Date of Event: J uly 20, 2013 with a rain date of J uly 21, 2013
Date Application Received: J anuary 17, 2013 Application Fee Paid: Yes
Date Routed: J anuary 21, 2013
Date Returned from All Departments: March 26, 2013 Total Cost to Town: $1,800.00

Things to Note:
This event would consist of three (3) different ocean swim contests a 1-mile, a 3-mile and a 9-mile. To be eligible to
compete the participants must qualify. There would be time limits 1 hour for the 1-mile, 2-1/2 hours for the 3-mile
and 6 hours for the 9-mile.
The event would take place between 9 am and 4 pm.
The event organizer requests a 25x25 area in each start location areas (3 start locations see attached map).
The event organizer requests a 25x50 area of beach at the finish line area.
The event organizer requests permission to have a truck on the beach for buoy access during set-up and breakdown.
The event organizer requests to use a finish shoot (inflatable) at the finish line.
The event organizer requests to have a trailer with participants belongings that would be loaded at the start areas and
unloaded at the finish area.
The event organizer requests the assistance of the OCBP and OC EMS to support the safety of this event.
Event organizers request the OCBP, in conjunction with the race officials and medical personnel, have the ultimate
authority to remove a contestant from the race if the contestant is judged to be physically incapable of continuing the
race without risk of serious injury or death.
The swim start would be staggered in 15-minute intervals based on qualifying times.
Event organizer would place buoys at 1,000-yard intervals.
Event organizer would provide feeding stations for the swimmers at the 3-mile, 5-mile and 7.5 mile markers in the
water.
Event coordinator would provide patrol of the course.

Comments from Department Representatives:
RISK MANAGEMENT Insurance certificate must be submitted prior to the event. Concerns with OCBPs ability to
protect the beach/waters for regular beach patrons. Can they also watch the race swimmers at the same time? Defer to
Beach Patrol for answers.
PUBLIC WORKS Event organizer has asked for vehicle access on the beach during their event. This request is not
possible due to the popularity of the beach at that time of day. If approved, will need more information on the event
coordinators trailer and parking requirements. The Inlet Lot will not be available because it is open as paid
operations and will be full and congested on this date and time. Public Works is not in favor of port-o-lets on the
beach itself. Need clarification on where the prizes/awards will be handed out. Public Works does not agree with this
taking place in the Inlet Lot area because of the possibility it will affect paid parking lot operations and displace the
general public during a very busy time.
OCPD Notify the affected shifts of the event.
OCBP Will assist with safety. Will have the normal coverage provided by the Surf Rescue Technicians (SRTs) on
duty. Will also schedule additional staff to operate rescue watercraft (PWCs) and have SRTs on paddleboards along
the racecourse. Will also use our area supervisors on ATVs to keep track of all the competitors. Estimated cost to the
division is $1,800.00. Concern with water temperature for those planning on the long swim and hypothermia.
Concern with the organizers ability to provide, place and secure the number of buoys that is planned. Also, concern
with the ability to determine and verify the criteria used to determine eligibility to enter the longer races. Met with the
event organizer in December 2012 and had a second meeting with the three (3) event principals and the Beach Patrol
command staff on March 2, 2013. The Captain was also sent the safety plan to review, and with slight alterations,
appears to be complete.
REC & PARKS - Defer to Beach Patrol.
EMERGENCY SERVICES, TOURISM, TRANSPORTATION, OCCC, and FIRE MARSHAL No comments or
concerns.
PRIVATE EVENT APPLICATION
Town of Ocean City, Maryland
NON-REFUNDABLE APPLI CATI ON FEE:
$100.00 For Profit Applicants, $25.00 Non-Profit Applicants

RETURN APPLI CATI ON TO: Private Events Coordinator
Town of Ocean City
Recreation and Parks
200 125
th
Street
Ocean City, MD 21842
LMitchell@oceancitymd.gov

This is an application for use and is not a permit of use. No guarantee of availability or
use is made or implied by the acceptance of the application and fee.

This application is to be completed and forwarded to the Ocean City Special Events
Department at least 90 days prior to the requested event. If an application is submitted
less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be
assessed for both Non-Profit organizations and For-Profit promoters. A new application
must be submitted annually for recurring events.

Any misrepresentation in this application or deviation from the final agreed upon route
and/or method of operation described herein may result in the immediate revocation of
the permit. Applicants attention is directed to the accompanying information packet,
entitled Private Event Application Guidelines.

All questions on the application must be fully answered. Same as last year or similar
comments are not acceptable responses. If a question does not apply, please write N/A
in that space. The application will be returned if the information is incomplete. Please
type or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document.
$100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and
$25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean
block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up
and breakdown days are also subject to this fee assessment.

1. TITLE OF EVENT: ________________________________________________ Swim Ocean City
2. IS THIS A NEW EVENT? ____Yes____________________________________
Page 1 of 8
3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR
3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES
FOR THE NEXT 3-YEARS: __J uly 20, 2013_____________________________
4. STARTING & ENDING TIMES OF EVENT: _______________________________
9 am-4pm
5. PROJ ECTED SET-UP DATE (S) & TIMES: __morning of 7/20/13___________
6. PROJ ECTED CLEAN-UP DATE (S) & TIMES:_afternoon/evening of
7/20/13______________________________________________________________
7. LOCATION (Describe area in which event shall be contained; be specific as to how
much area will be used, etc.): _____________________________________________
_____________________________________________________________________
_____________________________________________________________________

The race will need approximately 25x25 area in each of the start location areas. (1,309 mile start locations.
See attached map and description) Race will also need a 25x50 area at the finish line area.
8. APPLICANTS NAME: _____Traci McNeil_______________________________
9. ORGANIZATION REPRESENTING: _Crossing Currents Aquatics__________
_____________________________________________________________________
10. MAILING ADDRESS: ______266 Ridge Ave., Riva, MD 21140_____________
_____________________________________________________________________
11. WORK PHONE: _443-392-4369_______ HOME PHONE: ____________________
FAX: _815-305-1190____________ EMAIL: channelswim@verizon.net________
410-956-3235
12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF
PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH
DOCUMENTATION? _________________________________ IF NOT, WHY?
__________#31006126__________________________________________________
13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT:
_____________Bill Hirshauer__________________________________________
14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:
_______#1 Grice St., Berlin, MD 21811________________________________
15. COORDINATORS CONTACT INFORMATION IF DIFFERENT THAN
QUESTION 11: HOME: ____________________WORK: ____________________
FAX: _____________________________ CELL: _410-200-0761_____________
E-MAIL ADDRESS: corey.davis36@yahoo.com_____________________
OTHER: _____________________________________________________________

Page 2 of 8
16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
*I f more space is needed, please attach additional pages to the back of this application
Swim Ocean City is an open water swim competition with three (3) different distances
1-mile, 3-mile and 9-mile courses.

17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________
_____________________________________________________________________
At the finish line area shown on the attached map
18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE
SUCH ACCESS? __________________ IF SO, WHERE? ____________________
_________________________________

We would like access to pick-up and
deliver buoys to beach areas.

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,
EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,
etc.): ____Most equipment can be carried by hand from off beach areas, but a truck
on beach for buoy access would be
helpgful._____________________________________________________________


20. WILL YOU SET UP A J UDGING AREA, P.A. SYSTEM, TENTS,
SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED
DIAGRAM AND DESCRIBE HERE: _____________________________________
_____The finish line will have a finish shoot (inflatable) with spectators cordoned off
by lines._________________________________________


21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO
EMPLOY: ___Soectators will be blocked off at start and finish areas. The event is
spread up the beach so crowds should not be an issue.___

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR
CONSIDERATIONS (Be aware that additional charges may be assessed.): ____
_____At finish line we will have a trailer with participants belongings that will need
to be unloaded at the Inlet or 146
th
St.
_____________________________________________________________________




Page 3 of 8
23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?
__________ IF SO, WHAT TYPE? __________________________________
__________________We request city EMS to be available.
_____________________________________________________________________

24. WHAT IS YOUR RAIN POLICY? __Rain date 7/21/13_________________
_____________________________________________________________________

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING
OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES?
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Race will collect trash and recyclables at start and finish areas.

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT
(TOILETS, HAND WASHING, ETC.)? ________________________________
______Portable toilets and hand washing areas will be provided as required based on
start and finish locations and quantity of participants signed up.
27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________
________________________N/A_________________________________________
_____________________________________________________________________
_____________________________________________________________________


28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &
QUANTITIES): _______________________________________________________
____________________________N/A_____________________________________
_____________________________________________________________________

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,
CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? __yes_________
IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________
________________________J ohns Hopkins University Neuro Rehab and trauma
________________________________________________________________
30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________
_____________________________________________________________________
Finisher medals to everyone entered. T-shirts to all participants.
Page 4 of 8
31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT?
____No____________ Please forward a copy of the approved One Day Raffle Permit to the
Private Events Coordinator.
32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________
Please forward a copy of the approved Tent Permit from the Office of the Fire Marshal to the Private
Events Coordinator.
No
33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?
___No Please forward a copy of the approved Air Support/Air-I nflated Structures Permit to the
Private Events Coordinator.
34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________
Please forward a copy of the approved Bonfire Permit to the Private Events Coordinator.
No
35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________
Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit to the Private
Events Coordinator.
No
36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES
AT YOUR EVENT? _No_____ IF SO, PLEASE DESCRIBE INTENT (include
beverage type, quantities, drink sizes, location, etc.): __________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Please forward a copy of the approved One Day Alcohol Permit to the Private Events Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: ____250_______________________
38. EXPECTED NUMBER OF SPECTATORS: ________________________________
250
39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE
APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.
HAVE YOU DONE SO? _____________WHO DID YOU CONTACT?
_____________________________________________________________________

We have contacted OC Beach Patrol
40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM
THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is
required for each major end-item borrowed from the Town of Ocean City): ____We
will be requesting the OCBP and EMS to support the safety of our
event.________________________________________________________________

Page 5 of 8
41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY
STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY
OBTAINED TIS PERMIT? __N/A______IF SO, PLEASE ATTACHED A COPY
TO THE BACK OF THIS APPLICATION. Please forward a copy of the approved MDOT
Highway Permit to the Private Events Coordinator.
42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES
(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING
THE PARADE ROUTE: ___N/A________ DESCRIBE: ______________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________


43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE
(5) YEARS: __________________________________________________________
____________________N/A_____________________________________________
_____________________________________________________________________
_____________________________________________________________________

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and
comply with the Town of Ocean Citys sponsorship policy. The application will not
be approved without sponsors. If no sponsors, please state No Sponsors in area
provided below.): ____Crossing Currents Aquatics, Nanticoke River Swim and
triathlon, OC TriRunning _______________________________________
____________________________________________________________________

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS
APPLICATION: ______________________________________________________
____________________________________N/A_____________________________
_____________________________________________________________________
_
.

46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE
SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,
STAGE, CONCESSIONS, COURTS, BANDS, ETC.

I S DI AGRAM I NCLUDED WI TH APPLI CATI ON? YES___XX___NO_______
An event diagram MUST be included for an event to be considered.
Page 6 of 8

I NSURANCE REQUI REMENT:
For the protection of the public and the Mayor and City Council, the applicant shall
obtain, at the applicants own expense, general liability insurance coverage, which shall
include coverage for personal injury in the amount of one million dollars ($1,000,000)
single limit. Said insurance coverage shall name the Mayor and City Council as
additional insured, with the address on the certificate listed as 301 Baltimore Avenue,
Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the
addition of the Mayor and City Council as additional insured, is also to be provided. The
certificate of insurance and the addendum shall be furnished to the Private Events
Coordinator, no later than 30-days before the private event.

I NSURANCE CERTI FI CATE AND ADDENDUM:

____________INCLUDED WITH APPLICATION


_XX_________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY
(30) DAYS PRIOR TO THE EVENT


COCA-COLA EXCLUSI VE PRODUCT AGREEMENT DI SCLOSURE:
The applicant must comply with all provisions of the Towns agreement with Coca-Cola
Refreshments as it pertains to the distribution or sales of beverages by the applicant on
Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages
on Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, said
beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled
waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, Mello
Yello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid,
Seagrams Ginger Ale, PowerAde, V-8 J uice, Fuze J uice, Monster, Tum E Yummies,
Dasani and other products that Coca-Cola may provide in accordance with its agreement
with the Town of Ocean City.

I have read this disclosure and agree that I will comply with its provisions.

APPLICANTS SIGNATURE____________________________DATE______________
Signature on file 1/12/13

MANDATED CHANGES/CANCELLATI ON
Applicant understands that any event or event date can be changed or canceled at the
direction of the Mayor and City Council if the approved event interferes with Public
Works project(s) or any other necessary governmental function. Such action may be
directed at any time.

APPLICANTS SIGNATURE___________________________DATE_______________
Signature on file 1/12/13
Page 7 of 8

LOCAL ORDI NANCE DI SCLOSURE AND COMPLI ANCE
The applicant agrees to comply with the provisions of all applicable ordinances of the
Town of Ocean City. Specifically all permitted uses on or within 75 feet of the
Boardwalk are required to comply with the provisions of chapter 62 of the Code which
expressly prohibits the public sale, rental or exchange for a donation of any goods, wares,
merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply with all provisions of the local ordinances
including Chapter 62 of the Town Code.

APPLICANTS SIGNATURE___________________________DATE_______________ Signature on file 1/12/13


HOLD HARMLESS CLAUSE:
Permitee (organization/applicant) shall assume all risks incident to or in connection with
the permitee activity and shall be solely responsible for damage or injury, of whatever
kind or nature, to person or property, directly or indirectly arising out of or in connection
with the permitee activity or the conduct of Permitees operation. Permitee hereby
expressly agrees to defend and save the Town of Ocean City, its officers, agents,
employees and representatives harmless from any penalties for violation of any law,
ordinance, or regulation affecting its activity and from any and all claims, suits, losses,
damages, or injuries directly or indirectly arising out of or in connection with the
permitee activity or conduct of its operation or resulting from the negligence or
intentional acts or omissions of Permitee or its officers, agent and employees.

APPLICANTS SIGNATURE___________________________DATE_______________
Signature on file 1/12/13


PRI VATE EVENT APPLI CATI ON COMPLI ANCE REQUI REMENT
The applicant for the private event described in this application agrees to follow
guidelines provided and submit a complete application including all required submission
of materials.

The applicant agrees to take full responsibility for all city-owned property, whether
borrowed, leased or rented, and understands that necessary replacement and/or repair fees
may be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the private event permit granted by the
Town and agrees to pay all fees and costs assigned to the permit. The applicant further
agrees to comply with all conditions of the use permit, which may be required by the
Mayor and City Council of the Town.

I have read and will copy with all special event application requirements.

APPLICANTS SIGNATURE___________________________DATE_______________ Signature on file 1/12/13
Page 8 of 8
Swim Ocean City
9 mile, 3 mile and 1 mile swim Course
'
Race will be going in the direction of the current as determined on race day.
North Current Course
North Current Course Start for 9 mile, Start for 3 Mile, Start for 1 Mile and common finish line
for all three races Marked in Blue
The North Current Course 9 Mile Start will be from the South at the Ocean City Inlet. The 3
mile course will start at 92nd Street, The 1 mile course will start at 131st Street and the finish for
all three races will be 146th Street.
South Current Course
South Current Course Start for 9 Mile Marked in Blue, Start for 3 Mile and Start for 1 Mile
Marked in Red, Common finish line for all three races marked in Blue
The South Current Course 9 Mile Start will from the North at 146th Street. The 3 mile course
will start at 39th Street and the 1 mile course will start at 8th Street. The finish for all three races
will be at the Ocean City Inlet.
--------------------------------------------------------------------------------------------------------------------------
9 Mile OC Swim - Google Maps
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9 Mile OC Swim
9 mile, 3 mile and 1 mile swim
North Current Marked in Blue
South Current Marked in Red
Unlisted 9 views
Bayside
Created on Jan 12 By Mike Updated 2 days ago
' 9 Mile Start/Finish
North Current This is the start
'
'
'
'
'
South Current: This is the finish
Race Finish/Start
146th Street
North Current; this is the finish
South Current: this is the start
1 Mile
1 Mile Start: North Current
131st Street
3 Mile
3 Mile Start: North Current
92nd St
9 Mile
1 Mile Start: South Current
8th Street
3 Mile Start: South Current
39th Street

htlps:/ /maps .google.corn/maps/ms?ll=38 .351518,-75 .060825& ...
To see all the details that are visible on the
screen, use the "Print" link next to the map.
1114113 4:33 PM
Rules and Regulations - The Course - Qualifications - Safety
Course Length- 1.0 Mile, 3 Mile, or 9 Mile
Qualifications - (qualifications must come from a qualified/certified race, qualifications
may be submitted up to 1 week prior to race day)
a)l Mile- 30 Minute documented continuous pool swim documented by a
qualified swim coach or equivalent documented open water swim
b) 3 Mile - 1 Mile open water swim or greater in the last two years.
Individual must swim with a wetsuit if the qualification swim was with a wetsuit
or without if qualification was without a wetsuit. An open water swim of equal
distance as part of a Triathlon can be used as your qualification. Also, a
continuous 3 mile pool swim signed off by a qualified swim coach or team can be
utilized and must have been completed in under 2 hours
9 Mile- 4.4 mile open water swim or greater in,the last two years or have
completed a documented Ironman. Individual must swim with a wetsuit if the
qualification swim was with a wetsuit or without if qualification was without a
wetsuit.
Time Requirements
Cut off time for the 1, 3 and 9 mile swims are as follows - if you have not
completed the event to be below times times will not be recorded
1 Mile - 1 Hour
3 Mile - 2-112 hours
9 Mile - 6 Hours
1. Contestants are expected to heed directions and instructions of all race officials
and public authorities
2. All contestants will be required to be on the day of the race an Active USMS
member or purchase a one day USMS License.
3 We are swimming in waters that are guarded and Owned by the Town of Ocean
City and the Ocean City Beach Patrol. The Ocean City Beach Patrol in
conjunction with race officials and medical personnel shall have ultimate
authority to remove a contestant from the race if the contestant is judged to be
physically incapable of continuing the race without risk of serious injury or death.
1. Swim start will be staggered in 15 minute intervals based on qualifying times
supplied Each Swimmer must wear a colored swim cap provided by the race
director
2. Buoys will be located at 1,000 yard intervals Wearing swim goggles or a face
mask is recommended, but optional
3. Lifeguards on duty will be at approximately 400 yard spacing No fins, paddles,
snorkels or flotation devices of any kind allowed
4. Feeding locations for the swimmers will be at the 3 mile, 5 mile and 7.5 mile
makers in the water.
5. No refunds will be allowed after web entry
6. Traditional wetsuits are required on an individual basis in accordance with
qualifYing swim requirements for the 3 mile and 9 mile swims.
7. Individuals will be numbered with black markers on their caps and the back of
the hand. Individuals with sleeveless wetsuits or without wetsuits will also be
number on the upper arm. Caps and numbers must remain on during the swim
8. No individual paddlers or escorts not provided by the event will be allowed.
Course will be adequately patrolled by surfboards, kayaks and paddle boards
9. Swimmers are required to stay on course. Swimming South the first buoy is to
be on your right, the intermediate buoys are to be on your left, and the last buoy
is to be on your right. Swimming North the first buoy is to be on your left, the
interim buoys on your right and the last buoy on your left. This requirement is to
keep you on course and also keep the swimmers from going out too far. Failure
to do so may result in disqualification.
10. All contestants must attend the pre-race meeting oh the day of the event.
11. Swim course warm up will be allowed prior to the Race
12. All contestants must be accounted for both getting in the water and out of the
water. This is a security measure designed to maintain an accurate count of
swimmers. At the finish line ofthe respective races crossing the fmish line you
must check in with the timer and be sure that they have your numbers. If you do
not complete the race it is the contestants responsibility to give your name and
number to a race official so that we know that you have gotten out of the water.
13. Race director reserves the right to cancel or modifY race as necessary. Rain date
is July 21, 2012
Race Day Safety Plan - The "Swim Ocean City Race"
1. On race day the Race Director and the Race Director of Safety will have a pre-race
meeting with Safety Personnel and with the participants to review the coarse and safety
items
2. All swimmers will be wearing a colored cap with their race number. They will also be
numbered on the back of their hand or on their upper arm
3. Once it is determined that equipment and safety items are in place the race director will
be given the approval to start the event
a. Guards with paddle boards on water (for one mile swim area)
b. Lookouts positioned on beach for observation of swimmers
c. Guards on lifeguard stands
d. Buoys in place -turn buoys (orange) at start, 1mile, 3 mile and finish locations -
interim buoys (green) intermitently along the length of beach, Nutrition stop buoys
(yellow) at boat anchored locations. Swimmers are to swim on the inside of all of the
buoys except for the start and finish line buoys which will be located closer to shore.
This is being done to keep the swimmers out of boat traffic areas as well as from going
too far from land for observation.
e. Coast Guard has been notified and we have requested support to keep boat traffic away
from the swimmers.
f. Kayaks in place
g. Boats anchored at the 3 mile, 5 mile, and 7.5 mile locations for nutrition
4. The nine mile race participants will start first. This is being done to minimize the total
event time from start to finish which includes on and off water support. The nine mile
race will leave in 4 heats at 20 minute intervals starting at 9:00AM with the fastest
group going last. This is being done so that the fastest individuals will catch the
slower group at approximately the 112 way point. (Race time/place for individuals will
be on actual time in water). This again is being done to minimize the total event time
from start to finish. Next at 10:00 AM the 3 mile group will start in one heat and the 1
mile group starting at 10:30 AM
5. Guards on boards in water will only be required the most for the 1 mile swim area.
These swimmers will need the greatest support and this will be where the largest
quantity of people will be grouped in the water. In theory, the slower of the 1 mile
swimmers will also be the wealcer swimmers and have completed a less stringent pre-
qualification swim.
6. Starting with the 1 mile buoy to the nine mile locations safety support will be handled
with on beach safety support supplied by the race for observation of any swimmers in
trouble, jet ski and kayak support. The on beach support will be equipped with two
way radio's and cell phones. Where trouble is noticed the Ocean City Beach Patrol
will be notified with the request of assistance.
7. At 11:30 the Race director will call an end to the 1 mile course. At the 1 mile fmish as
they finish contestants numbers and times have been written down. All 1 mile
finishers are to be accounted for at this time. All participants are required to notifY the
timers that they are out of the water whether they completed the race or not.
8. at 12:30 the Race director will call an end to the 3 mile course. At the 3 mile finish as
they finish contestants numbers and times have been written down. All 1 mile
finishers are to be accounted for at this time. All participants are required to notifY the
timers that they are out of the water whether they completed the race or not. Feeding
station at mile 3 can be removed at this time. Event boat motors are not be be engaged
in the active swim areas during the race.
9. At 3:00 the Race director will call an end to the 9 mile course. At the 9 mile fmish as
they fmish contestants numbers and times have been written down. All 9 mile
finishers are to be accounted for at this time .. All participants are required to notifY the
times that they are out of the water whether they completed the race or not.
















REGULAR SESSI ON -MAYOR AND CI TY COUNCI L
MONDAY, APRI L 1, 2013


9 I TEMS REFERRED TO AND PRESENTATI ONS FROM
THE CI TY MANAGER AND STAFF

A. City Engineer Bid Award Recommendation for Fire
Headquarters Addition and Renovation Design
Services







TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Terence J. McGean, PE, City Engineer
RE: Contract award for Fire Headquarters Renovation & Addition Design Services
DATE: March 15, 2013


ISSUE(S): $1.5 million was appropriated in the FY12 Bond Issue for
renovations and additions to the Fire Headquarters building.

SUMMARY: Proposals for design services for the Fire Headquarters building
were received by the Council and reviewed by the Building
Committee. Written proposals were evaluated in accordance with
the RFP based on 75% qualifications and 25% price. Three firms
were selected to make presentations to the committee. The
Committee selected Becker Morgan Group.

FISCAL IMPACT: $89,000

RECOMMENDATION: Award the contract for design services for renovations and
additions to the Fire Headquarters building to Becker Morgan
Group in the amount of $89,000.

ALTERNATIVES: None

RESPONSIBLE STAFF:

Terence McGean, City Engineer and Cliff Christello, Dep. Fire Marshal
COORDINATED WITH: Fire Department Building Committee

ATTACHMENT(S): Proposal tabulation sheet

Agenda Item # 9A
Council Meeting April 1, 2013
Raw Weighted Quality Total Quality Total
Proposer Fee FeeScore FeeScore Score Score Rank Rank
BeckerMorgan $89,000 1.00 25.0 57.5 82.5 6 1
BignellWatkins $138,743 0.64 16.0 62.5 78.5 2 2
AWB $130,000 0.68 17.1 61 78.1 4 3
Edmeades&Stromdahl $179,550 0.50 12.4 65 77.4 1 4
MannsWoodward $148,700 0.60 15.0 61.5 76.5 3 5
GMB $164,480 0.54 13.5 60.5 74.0 5 6
BuchardtHorn $138,750 0.64 16.0 54.5 70.5 7 7
KFA $125,620 0.71 17.7 49.5 67.2 9 8
DavisBowenFreidel $165,400 0.54 13.5 53 66.5 8 9
DesignAtlantic $117,600 0.76 18.9 43 61.9 10 10
SGS $113,400 0.78 19.6 38 57.6 11 11
MADEngineering $170,000 0.52 13.1 33 46.1 12 12
LowQuote $89,000


















REGULAR SESSI ON -MAYOR AND CI TY COUNCI L
MONDAY, APRI L 1, 2013


9 I TEMS REFERRED TO AND PRESENTATI ONS FROM
THE CI TY MANAGER AND STAFF

B. City Clerk Bid Award Recommendation for Vehicle
Vending Franchise







TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Kelly L. Allmond, CMC
RE: Vehicle Vending Franchise Award
DATE: 03/21/2013


ISSUE(S): Vehicle Vending Franchise award

SUMMARY: As you know, at the March 18, 2013 Regular Session, Popsy Pop
LLC submitted the highest bid for the vehicle vending franchise
which was remanded to Staff for review. Staff reviewed, and has
no concerns with, Mr. Brights credit and bank references and
credit report. Furthermore, Mr. Bright is well-established and
experienced in the vehicle vending business.

FISCAL IMPACT: $71,200.00 per year for a total of $284,000.00

RECOMMENDATION: Award the Vehicle Vending Franchise to the highest bidder Popsy
Pop, LLC and Ronald Bright, Individually.

ALTERNATIVES: Rebid the Vehicle Vending Franchise

RESPONSIBLE STAFF:

Kelly L. Allmond, City Clerk
COORDINATED WITH: Internal Auditor Susan Childs

ATTACHMENT(S): Popsy Pop web pages

Agenda Item # 9B
Council Meeting 04/01/2013
Popsy Pop LLC, a family oriented company, was
1996. While starting with a small fleet of 5 trucks, Po
140 Popsy Pop trucks and 10 Mister Softee trucks th
Pennsylvania, Delaware and Virginia. We hand build ou
Somerdale NJ corporate headquarters and pride ours
cutting edge of safety, quality, and value. Our compan
of Wells Blue Bunny ice cream products and their st
We are very proud to celebrate our over 14 years str
vending business in delivering our best quality brands
Bunny ice cream products to a host of customers in t
Popsy Pop is also a member of the International Asso
Vendors and Distributors organization which strives t
enhance the best quality to ensure the future succes
We are located at:
750 Kennedy Blvd
Somerdale, NJ 08083
Phone: (856) 435 - 5526
Fax: (856) 435 - 1339
E-mail: popsypop@popsypop.ne
ABOUT US
Page 1of 1 About Us
3/21/2013 http://www.popsypop.net/index_files/Aboutus.htm
REFERENCE WWW.POPSYPOP.NET
We offer excellent service to all convenience
stores. We provide a top of the line Blue Bunny
freezer, delivered to your location and stocked with
top quality ice cream at reasonable prices.
If you are interested in having a Blue Bunny
freezer in your convenience store dont hesitate to
contact us by phone, e-mail or web.
FREEZER PROGRAM
Page 1of 1 Freezer Program
3/21/2013 http://www.popsypop.net/index_files/FrezerProgram.htm


















REGULAR SESSI ON -MAYOR AND CI TY COUNCI L
MONDAY, APRI L 1, 2013


9 I TEMS REFERRED TO AND PRESENTATI ONS FROM
THE CI TY MANAGER AND STAFF

C. Finance Administrator Bid Award Recommendation for
Bond Counsel






TOWN OF


The White Marlin Capital of the World
Agenda Item# 9C
Council Meeting April 1, 2013

TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Martha Bennett, Finance Administrator
RE: Bond Counsel
DATE: March 21, 2013


ISSUE(S): To retain the services of bond counsel to advise in connection with
general obligation bond financings and other related projects

SUMMARY: Proposals were received from seven firms offering to serve as the
Town's bond counsel for a period of three years with an option for two
additional three-year renewals. Proposals were evaluated by the City
Solitictor and Finance Administrator based on the quality and depth of
the firms experience and its prior capability in providing similar
services in Maryland; the firm's experience in the subject areas of
public finance and tax laws and regulations; commitment of time,
resources, availibility, and ideas to Town; references, overall quality
of proposal, and fee.

FISCAL IMPACT: Fee to be included in bond issuance costs when bonds are sold.
McGuireWoods LLP proposed of $50,000 for two bond issues as
described in RFP. Firm also willing to negotiate a flat fee per
transaction based on type of sale at time of bond issuance.

RECOMMENDATION: To award contract to McGuireWoods LLP, Cheryl O'Donnell Guth,
Counsel

ALTERNATIVES Second firm in rankings with proposed fee of $67,500 for two bond
sales as described in RFP.

RESPONSIBLE STAFF: Guy Ayres, City Solicitor
Martha Bennett, Finance Administrator

COORDINATED WITH: n/a

ATTACHMENT(S): General Information Form for McGuireWoodsLLP
Resumes of counsel assigned to Town
Certificate of Liability Insurance

Exhibit A
RFP General Information Form
A General lnformation
1 Name of Firm
McGuireWoods LLP
2 Address of Firm sHeadquarters
One lames Center
901 East Cary Street
Richmond Virginia 23219 4030
3 Address of Local Office if different from headquarters
7 Saint Paul Street
Suite 1000
Baltimore Maryland 212021671
4 Primary Contact Person sat Local Office
Cheryl
ODonnell Guth
Telephone 410 659 4420
Email cguth@mcguirewoods com
5Number of Employees
Total Firm 2009 Local Office 39
6 Founding Date
Firm 1834 Local Office 1991
7 Number of debt issues for the Maryland city and county governments in
which the local office participated in the last five years
The Baltimore office of McGuireWoods LLP has participated in
approximately 60 debt issues for Maryland city and county
governments in the last five years
McGuireWoods LLP
www mcguirewoods com
1
WM
MI
McGUIREWOODS
Alan is chair ofthe firm spublic finance practice He has served as bond counsel and
counsel to issuers underwriters borrowers developers and trustees in connection with
numerous taxexempt andtaxable bond issues andprivate financings in Maryland and
elsewhere He has served as lead counsel in some of Maryland slargest project
financings including transactions involving hotel convention center and retail facilities
continuing care retirement communities solidwaste disposal paper recycling co
generation sludge pelletization and student housing
r
4
Alan served as bond counsel andtransaction counsel for Baltimore City in connection
6
withits highly acclaimed publicly financed 300 000 000 convention center hotel which
Ili opened in 2008He also represents the developer ofNational Harbor in connection with
infrastructure financing National Harbor is a 7000 000 square foot mixeduse
Alan CCason
community combining retail dining office residential hotel andconvention center
Partner
facilities located in Prince George sCounty Maryland along the Potomac River
Ea
T 1410 659 4433
He served as underwriter scounsel in connection with the financing of a new 18 000 seat
F 1410 659 4481
arena in downtown Pittsburgh for the NHL sPittsburgh Penguins
acason@mcguirewoods com
III
7 Saint Paul Street
Alan is a nationally recognized practitioner in the area oflandbasedinfrastructure
Suite 1000
transactions including special tax district community development authority andtax
Baltimore
MD212021671
increment TIF revenue bonds He serves as outside general counsel for a number of
MN
nonprofit organizations including a continuing care retirement community andMaryland
PRACTICES
businesses serving individuals with cognitive disabilities
Banking andFinance
t Corporate Alan also has extensive experience in municipal law state and local government relations
Public Finance
and economic development matters He has testified before Senate and House of
Delegates committees ofthe Maryland General Assembly on legislation concerning state
Project
Finance
and local governmental entities
Nonprofit andCharitable Advisory
Services
Alan has heldmany leadership positions at McGuireWoods In addition to his current
role as chair of the public finance practice he served as chair of the Strategic Planning
INDUSTRIES
Committee and as managing partner ofthe firm sBaltimore office He also served as a
ail
1n g P
Nonprofit
and Tax
Exempt Organizations
member ofthe Associates Committee Recruiting Committee andNominating Committee
Education for the Board ofPartners Prior tojoining McGuireWoods Alan was inprivate practice
andalso served as HarfordCounty deputy county attorney from 1988 to 1990 He is a life
w
member of Alpha Phi Alpha fraternity
EDUCATION
r
University of MarylandFrancis King Carey School of LawJD1983
University of Maryland BS Dean sList 1980
ADMISSIONS
District ofColumbia
ms Maryland
US District Court for the District ofMaryland
Ali
McGuireWoods LLP 1 www mcguirewoods com1 1
r
AN
Alan CCason
411111
HONORS
Named a Lawyer ofthe Year Public Finance LawBaltimore The Best Lawyers
in America 2013
Selected for inclusion in The Best Lawyers in America Public Finance Law
2009 2013 Banking and Finance Law20072013 Woodward WhiteInc
Namedto Maryland Super Lawyers BondsGovernment Finance Business
Corporate Super LawyersThomson Reuters 20072013
Recipient University ofMarylandSchool of LawPractitioner of the Year BLSA
2005
OOP
Recipient University of Maryland School ofLawAlumnus ofthe Year BLSA
1999
AV Preeminent RatedMartindaleHubbell
EVENTS
Speaker TaxIncrement Financing Maryland Government Finance Officers
410
Association May 2012
Speaker The Future ofTIFs Advanced Real Property Institute October 2011
Speaker AdvancedTax Increment Finance WebCourse Council of Development
Finance Agencies April 2011
Speaker Tax Increment Finance Course Council of Development Finance
Agencies CDFAApril 2010
Speaker TIF Critical Public Policy Council ofDevelopment Finance Agencies
CDFANational Summit May 2009
AFFILIATIONS
Member Judicial Nominating Commission Baltimore City
BoardTrustee University of MarylandFoundation Inc
Past President Executive Committee Finance Committee University ofMaryland
Alumni Association
Igo
Board Member Finance Committee YMCA ofCentral Maryland
Board Member MarylandVolunteer Lawyers Service
r
Capital Campaign Chairman ARCNorthern Chesapeake
Member MClub University ofMaryland
BoardMember Terrapin Club 20042005
awr
Member Planning andDevelopment Committee Transportation Financing and
Governance Task Force Greater Baltimore Committee
Coach HowardCounty Youth Program
Former Advisory BoardMember University of MarylandCancer Center
Former BoardMember Northeast Maryland Waste Disposal Authority
Member Business LawSection Council Maryland State Bar Association
Member National Bar Association
Member National Association ofBond Lawyers
McGuireWoods LLP 1 www mcguirewoods com12
alp
McGUIREWOODS
Cheryl has practiced in the areas ofmunicipal finance commercial real estate financing
and employee benefits since 1985She serves as counsel to governmental issuers conduit
borrowers underwriters andbanks in connection with all types oftaxexempt and taxable
bond financings including general obligation bonds revenue bonds for governmentally r
owned facilities such as solidwaste disposal facilities parking facilities and hotels and
conference centers refunding bonds tax increment bonds special taxing district bonds
and equipment leases
She also regularly represents trustees in public finance transactions as well as in
connection withbonddefaults andworkouts
ara
Cheryl also practices in the area ofemployee benefits focusing exclusively on
Cheryl
ODonnell Guth
governmental pension plans andother employee benefits for governmental workers She
Counsel
regularly advises clients regarding all aspects of administering pension plans deferred
compensation plans cafeteria plans and OPEB trust funds including investment ofplan
T 1410 659 4420
assets qualifieddomestic relations orders governmental pickup plans and tax code
F 1410 659 4525
compliance She also has experience in the unique issues facing governmental plan
cguth@mcguirewoods com
sponsors including fiduciary responsibilities ofplan trustees collective bargaining issues
7 Saint Paul Street and constitutional limitations on decreases in benefits
Suite 1000
Baltimore
MD212021671
EXPERIENCE
ar
PRACTICES Bond counsel to issuer of 40 million tax increment special tax bonds relating to mixed
Banking andFinance
use development project
Public Finance
Representation of municipal authority in connection with acquisition of golf courses
andrefinancing of taxexempt golf systembonds
Employee Benefits
Qualified
Retirement Plans
Advice to multijurisdictional governmental authority in connection withoperation and
management ofbondfinanced facilities
r Real Estate andLand Use
Real Estate Finance
Representation ofregional bnak in connection withpurchase oftaxexempt bonds
Representation ofbondtrustee in connection with adminstration of defaultedbond
INDUSTRIES
issue and solicitation ofbondholder approval of early redemption refinancing
Financial Services
Advice to bondtrustee in connection withadministration of single and multifamily
Hospitality
Hotel and Leisure
housing bondportfolio
Nonprofit
and Tax
Exempt Organizations
Representation ofmaster trustee in connection with complex multistate hospital
financings
General counsel to national nonprofit publishing company
var
Advice to national senior housing provider in connection withgeneral corporate and
federal tax matters
Representation ofcounty in connection withwithdrawal fromstate pension systemand
ar
adoption ofnewpension plans
Representation of county retirement plans including reviewofplan operations
preparation ofrequired and optional plan amendments and submission ofplan
AO
documents under IRS determination letter program
all
McGuireWoods LLP 1 www mcguirewoods com1 1
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Cheryl ODonnell Guth
EDUCATION
University of MarylandFrancis King Carey School of LawJDExecutive Editor
MarylandLawReview 1985
Towson University BAwithHonors 1982
ADMISSIONS
Maryland
HONORS
Selected for inclusion in The Best Lawyers in America Non profit Charities Law
Woodward WhiteInc20112013
r
Named to Maryland sTop 100 Women The Daily Record 2012
AV Rated MartindaleHubbell
AFFILIATIONS
Member National Association ofBond Lawyers
Member MarylandGovernment Finance Officers Association
Member HowardCommunity College Campaign Council FY20112012
Member Board ofDirectors 199620012009 present Secretary 19972001
Nominating Committee 2002 2008Design Committee Clubhouse Expansion
2004 Golf Committee 2005present Cattail Creek Country Club
Member Board ofTrustees CenterStage 2008 present
Member Howard County Golf Advisory Committee 2003 2008
NO
iMil
MO
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sum
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McGuireWoods LLP 1 www mcguirewoods com12
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McGUIREWOODS
Bob focuses his practice on federal and state tax laws relating to the issuance oftax
exempt bonds andtax credit bonds by state and local governments He represents issuers
underwriters andborrowers in bond financings involving governmental bonds qualified
501 c3bonds and exempt facility bonds Robert also represents clients in connection
with IRS examinations oftax exempt financings andprivate letter ruling requests
EXPERIENCE
Provided tax advice for taxexempt financings benefitting healthcare organizations
including Carilion Clinic Health Care Nash Health Care Systems Valley Health
Systemand Wake Forest University Health Sciences
Provided tax advice for taxexempt financings benefitting educational institutions
including Vanderbilt University Tulane University University ofVirginia and
Robert A
Kaplan
Washington College Maryland
Senior Counsel
rr
T 1202 857 1736
Providedtax advice for taxexempt financings benefitting governmental entities
F 1202 828 3312
including Arlington County VaPrince George sCounty Mdand City of
rkaplan@mcguirewoods com
Alexandria Va
wir
2001 K Street NW Provided tax advice for taxexempt financings benefitting continuing care retirement
Suite 400 communities including Lutheran Services for the Aging and Carol Woods Retirement
Washington
DC200061040 Community
PRACTICES
Represented state port authority in private letter ruling request involving private
activity bondtests
Banking
and Finance
Represented developer in private letter ruling request involving new markets tax
Public Finance
credits
Transactional Tax
Represented public university in examination of BuildAmerica Bonds
Federal Tax Controversy and Litigation
Represented 501 c3hospital in examination ofarbitrage matters withrespect to
111r
INDUSTRIES advance refunding escrow
Nonprofit
andTax
Exempt Organizations
Represented 501 c3continuing care retirement community in examination of
Healthcare arbitrage matters
aw
Education
Represented governmental health care systemin examination focusing on interest rate
hedging transaction
Represented county water and sewer authority in examination ofbonds
Represented city in examination of advance refunding bonds
EDUCATION
Georgetown University LawCenter LLMTaxation withDistinction 2001
Washington University School of LawJD1998
aim
Duke University BA 1991
ADMISSIONS
District ofColumbia
McGuireWoods LLP
1 www mcguirewoods com1
1
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Robert AKaplan
Maryland
EVENTS
Speaker Taxexempt BondPost Issuance Compliance American Health Lawyers
Association Conference on Tax Issues for Healthcare Organizations October 2010
Speaker The Fundamentals of Economic Development Finance Webcourse June
2010
Speaker The Fundamentals ofEconomic Development Finance Course July 2009
Speaker The AdvancedBond Finance Course February 2007 and January 2009
Speaker Council ofAlumni Association Executives Annual Meeting July 2008
Ad AFFILIATIONS
Member National Association ofBondLawyers
NO
ars
McGuireWoods LLP 1 www mcguirewoods com12
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ACGPREl
CERTIFICATEOF LIABILITY INSURANCE
page
i of 1 01
THIS CERTIFICATEIS ISSUEDAS AMATTER OF INFORMATION ONLYANDCONFERS NORIGHTS UPON THECERTIFICATE HOLDER THIS
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BELOW THIS CERTIFICATEOF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER SAUTHORIZED
REPRESENTATIVE OR PRODUCER ANDTHE CERTIFICATE HOLDER
ar
IMPORTANT If the certificate holder is an ADDITIONAL Ii4SUREDthe policy ies mustbe endorsed If SUBROGATION IS WAIVEDsubject to
thetermsandconditionsofthe policy certain policiesmay require an endorsement Astatement onthiscertificate does not conferrightstothe
certificate holder in lieu of such endorsement s
ply PRODUCER CONTACT
NAME
Willis of Illinois Inc PHONE FAX
co26
Century Blvd Arc
NO
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877 9457378 I
AcNn
888467 2378
P 0 Box 305191
EMAIL ADDRESS certificates@willis com
Nashville TN 37230 5191
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INSURER SAFFORDI
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INSURER A
Haut i1is Insurance Co THUR INT 17370 000
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McGuireWoods LLP
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901 East Cary Street
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THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTEDBELOW HAVE BEEN ISSUEDTO THE INSUREDNAMEDABOVE FOR THE POLICY PERIOD
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REGULAR SESSI ON -MAYOR AND CI TY COUNCI L
MONDAY, APRI L 1, 2013


9 I TEMS REFERRED TO AND PRESENTATI ONS FROM
THE CI TY MANAGER AND STAFF

D. Continued discussion of Electronic Control Devices
presented by OCPD Captain





251662

TOWN OF

The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Captain Gregory Guiton, Police Department; Support Services Division
RE: Purchase of eight (8) TASER X2 Electronic Control Devices
DATE: March 20, 2013


ISSUE(S): Purchase of eight (8) TASER X2 Electronic Control Devices (ECDs)

SUMMARY: The department desires to use funding in the current FY 2013
budget to purchase 8 additional TASER X2 ECDs at a cost of
$11,433.85. The department currently has 8 trained/certified ECD
users who do not have devices. The purchase of the additional
devices will outfit all current trained/certified users with an ECD.

Funding can be allocated from the departments Radio and
Maintenance account which currently has $58,372.00. The Budget
Manager confirmed that funding in the account exceeds the financial
needs of the department and the funding for the ECDs can be
absorbed by moving the required amount to an Operational Supply
account located in the Patrol Division.

The purchase of the 8 devices under the current FY 2013 budget will
reduce the number of ECDs requested in FY 2014, as the
department continues to outfit all officers serving in an operational
capacity with this less than lethal device.

The department currently has 26 ECDs in service. The additional 8
will allow the department to outfit 37% of the officers and first line
supervisors (sergeants and corporals) serving in an operational role.
The purchase of the devices in FY 2013 will assure implementation
prior to the 2013 summer season.

FISCAL IMPACT: $ 11,433.85 as outlined on the attached TASER quote

ALTERNATIVES: Include the purchase of 8 devices in the departments proposed FY
2014 budget request. The FY 2014 budget request already includes
14 devices at a cost of $20,185.00 (devices only not to include
associated training supplies and operational supplies). Including the
additional 8 devices in the FY 2014 budget request would increase
the total to 22 at a cost of $31,618.00.

RESPONSIBLE STAFF: Captain Gregory Guiton

COORDINATED WITH: Karin Scott, OCPD Fiscal Manager
Jennie Knapp, Town Budget Manager

ATTACHMENTS: TASER Quote and Memorandums
Agenda Item # 9D
Council Meeting April 1, 2013
TOWN OF OCEAN CITY
RISK MANAGEMENT
P. O. Box 158
Ocean City, MD 21843

(410) 289-8772 Fax:(410) 289-7385




To: David Recor, City Manager

From: Eric Lagstrom, Risk Manager

Date: April 27, 2013

Re: Workers Compensation Injuries/Electronic Control Devices



At Tuesdays work session, the City Council had questions regarding the financial
benefit of purchasing eight (8) additional Electronic Control Devices (ECDs). In
response, I did a quick review of Police Department/Patrol Division Workers
Compensation Claims for the period of July 1, 2009 through June 30, 2012. Out of
all claims reported, four (4) of the most severe injuries were the direct result of
officers having to physically restrain/chase combative suspects. The total amount
paid for those cases was $117,574.

It is my opinion, and the opinion of other Risk Managers I have spoken to, that the
use of ECDs can make a significant impact in reducing and/or minimizing the
severity of injuries to our Patrol Officers.

Please do not hesitate to contact me should you have any additional questions or
concerns.


MEMORANDUM
DATE : 03/27/2013

TO : THE HONORABLE MAYOR & CITY COUNCIL MEMBERS

THRU : DAVID RECOR, CITY MANAGER

FROM : CAPTAIN GREGORY GUITON

RE : ELECTRONIC CONTROL DEVICE (ECD) PURCHASE
On Tuesday, 26 March 2013, the police department proposed to the Mayor and City
Council to use funding from the FY 2013 budget for the purchase of eight (8) Electronic
Control Devices (E.C.D.s) at a cost of $11,433.85. The details regarding the funding
availability and the reason for a purchase at this time was outlined in the original
submitted documents for the meeting. During discussions to approve the purchase,
questions arose from a citizen attending the meeting and from Council members. This
memorandum will address the two (2) questions posed during the meeting.

Question 1:

Since the Department implemented the E.C.D. program, how many individuals subjected
to E.C.D. deployments were under the influence of alcohol?

Response:

The Department tracks E.C.D. use by the following terms:

Display: the E.C.D. is removed from the holster, not aimed at the suspect,
but simply is made visible to the suspect

Warning Arc: the E.C.D. is removed from the holster and a non-contact display
of the E.C.D.s ability to discharge electricity is exhibited to gain a
subjects voluntary compliance to a lawful order to avoid a
deployment

Targeting: the E.C.D. is removed from the holster and aimed at the suspect
with the aiming lasers clearly indicating where the probe
deployment will strike the suspect.

Deployment: the E.C.D. is removed from the holster and used to deliver an
electrical energy charge either by firing probes directly into the
suspects body or by direct contact where the E.C.D. makes
contact with the suspects body (drive stun).

Since implementing the E.C.D. program in February 2012, the Department has tracked
fifty-nine (59) uses as outlined above. Seventeen (17) of the fifty-nine (59) uses involved
deployment where an actual electrical energy charge was delivered to the suspect (this
reflects that 71.19 % of the E.C.D. uses resulted in compliance by the suspect without a
deployment). A review of the seventeen (17) deployments revealed that alcohol use
by the suspect was noted in 64.70 % of the incidents. A further review of ECD uses (to
include Display, Warning Arc, Targeting, and Deployment) revealed that alcohol use by
the suspect was noted in 61.00 % of all incidents.

Question 2:

Since the Department implemented the E.C.D. program, how many officers sustained
injuries because an E.C.D. was not available?

Response:

The Department records reflect that since the implementation of the E.C.D. program,
police officers have encountered fifty-three (53) incidents involving a suspect actively
resisting during an arrest where an officer or officers did not have an E.C.D. available to
them during the encounter. The records also reflect that injuries were sustained by an
officer, a suspect, or an officer and a suspect during twenty-five (25) of these
encounters, representing 47.16 % of the incidents. Officer injuries associated with these
incidents involved sprains, strains and abrasions to hands, arms, legs, and joint areas
(elbows, knees, shoulders). Suspect injuries associated with these incidents involved
abrasions and contusions to head, face and arms. The records reflect in all of these
cases the suspect was displaying active aggression and/or active resistance toward the
officers during arrest situations. The records also reflect alcohol/drug use by the suspect
was noted in 78.84 % of these incidents.

Specific costs associated with medical claims with these injuries to both officers and
suspects are tracked by the Towns Risk Manager for workmans compensation and
liability purposes.

TASER International, Inc.s Sales Terms and Conditions


for Direct Sales to End User Purchasers
(Effective January 15, 2013)
These Sales Terms and Conditions apply to your purchase of all TASER International, Inc. (TASER) products purchased directly from
TASER. Goods sold by TASER are expressly subject to and conditioned upon the terms and conditions set forth below. By accepting delivery
of the product, you accept and are bound to these Sales Terms and Conditions. Any different or additional terms set forth by you, whether in
your purchase order or another communication, are expressly objected to and will not be binding on TASER unless agreed to in writing by an
authorized officer of TASER.
___________________________________ PO#:
___________________________________ Date

By signing you are agreeing to the terms and conditions below. They
are also listed
here,http://www.taser.com/images/resources-and-legal/sales-terms-and-conditions/taser-sales-terms-and-conditions-for-direct-sales-to-all.pdf
___________________________________ Signature
___________________________________ Printed Name
USD 11,433.85 Grand Total
USD 146.73 Shipping and
Handling
USD 11,287.12 Total Price
USD 11,287.12 Subtotal To place this order sign, date and return via fax
to 480-658-0716 or scan/email to
kbehrman@taser.com. While we provide space
for a PO number, I DO NOT need one to begin
processing your order.
Notes:
6501 COASTAL HWY.
OCEAN CITY, MD 21842
US
Ship To
OCEAN CITY POLICE DEPARTMENT Ship To Name
P.O. BOX 759
ATTN: ACCOUNTS PAYABLE
OCEAN CITY, MD 21843
US
Bill To
OCEAN CITY POLICE DEPARTMENT Bill To Name
(410) 723-6610 Phone
(410) 723-4010 Fax
gguiton@oceancitymd.gov Email
303663 AX Account Number
Greg Guiton Contact Name
OCEAN CITY POLICE DEPARTMENT Account Name
(480) 658-0716 Fax
00009554 Quote Number
4/30/2013 Expiration Date
3/7/2013 Created Date
kbehrman@taser.com E-mail
(480) 905-2060 Phone
17800 N. 85th Street
Scottsdale, AZ 85255-9603
US
Company Address
TASER International Company Name
Kyra Behrman Prepared By

Customer Information
Shipping and Billing Information
Part Number Product Quantity Sales Price Total Price
22011 APPM, BATTERY PACK, AUTO SHUT OFF, X2/X26P 8.00 USD 61.95 USD 495.60
22003 HANDLE, YELLOW, CLASS III, X2 8.00 USD 978.00 USD 7,824.00
22501 HOLSTER, BLACKHAWK, RIGHT, X2, 44HT01BK-R-B 8.00 USD 61.95 USD 495.60
22014 WARRANTY, 4 YEAR, X2 8.00 USD 308.99 USD 2,471.92
Quote Acceptance:
Some products require that you complete a background check before you will be allowed to purchase the Product Background Checks.
product.
For the TASER CEWs and TASER cartridges, you must complete the product registration and, where applicable, return to AFID Registration.
TASER the Anti-Felon Identification (AFID) registration card that is included with the TASER product. Failure to promptly return the AFID
registration card may void any TASER warranty.
All sales are final and no refunds are allowed for TASER law enforcement, military, and corrections products, cartridges and Final Sales.
accessories.
All sales are final and no refunds or exchanges are allowed, except as provided Return Policies; Exchanges for TASER Citizen Products.
by state or federal law and as specified below:

15-Day Return Period for Citizen Model CEWs, Cartridges and Accessories: The citizen model CEWs, TASER cartridges for
citizen products, and accessories for citizen products that are unopened and still in their sealed package may be returned or
exchanged within 15 days from the date of receipt of the product for a credit or a refund of the purchase price paid, less shipping and
handling, and any applicable restocking fees. Any product returned to TASER without prior authorization from TASER will be
considered an unauthorized return, and the customer will not receive credit for the product and TASER will not ship the product back
to you.
Unless the product is defective or the return is a direct result of a TASER error, TASER may charge a restocking Restocking Fees:
fee of up to 15% of the purchase price paid, plus any applicable sales tax.
Before returning a product, you must first contact TASER customer service and obtain a Return Material How to Return a Product:
Authorization (RMA) number before the end of the applicable return period. TASER will not accept returns without an RMA number.
See the Product Warranty, www.TASER.com, or contact TASER at 800.978.2737 or +1.480.905.2000 (for International callers) for
information on how to obtain an RMA number. NOTE: You must ship the product to TASER within 5 days of the date that TASER
issues the RMA number as follows:

ship back all products you are seeking to return to TASER and for which you received a RMA number. For partial returns,
your credit may be less than the invoice or individual component price due to bundled or promotional pricing or any
unadvertised discounts or concessions;
return the products in their original packaging, in as-new condition, along with any media, documentation, and any other
items that were included in your original shipment;
ship the products at your expense, and insure the shipment or accept the risk of loss or damage during shipment;
place the RMA number on the outside of the package;
include proof of purchase of the product (receipt, purchase order, or invoice); and
include your name, address, and phone number of where to send the exchange item or the product credit or refund.
Upon receipt of your return, TASER will issue a credit or a refund of the purchase price paid, less shipping and handling, and any
applicable restocking fees subject to this policy.
If you fail to follow the return or exchange instructions and policies provided by TASER, TASER is not responsible for product that is
lost, damaged, modified, or otherwise processed for disposal or resale.
Payment Terms. Terms of payment are within TASERs sole discretion, and unless otherwise agreed to by TASER, payment must be
received by TASER prior to TASERs acceptance of an order. Payment for the products will be made by credit card, wire transfer, or some
other prearranged payment method unless credit terms have been agreed to by TASER. Invoices are due and payable within the time period
noted on your invoice, measured from the date of the invoice. TASER may invoice parts of an order separately. Your order is subject to
cancellation by TASER, in TASERs sole discretion. TASER is not responsible for pricing, typographical, or other errors in any offer by TASER
and reserves the right to cancel any orders resulting from such errors.
Taxes. Unless you provide TASER with a valid and correct tax exemption certificate applicable to your purchase of product and the product
ship-to location, you are responsible for sales and other taxes associated with the order.
Shipping and handling are additional unless otherwise expressly indicated at the time of sale. TASER reserves Shipping; Title; Risk of Loss.
the right to make partial shipments unless specifically stated otherwise on your purchase order. Products may ship from multiple locations. Title
and risk of loss passes from TASER to you on upon delivery to the common carrier by TASER. Any loss or damage that occurs during
shipment is your responsibility. You must promptly file claims for damaged items with the freight carrier. Shipping dates are estimates only.
Delivery is typically 26 weeks after receipt of order or payment.
TASER will use commercially reasonable efforts to deliver all products ordered by you as soon as reasonably practicable. Excusable delays.
In the event of interruption of any delivery due to causes beyond the reasonable control of TASER, including but not limited to force majeure,
fire, labor disturbances, riots, accidents, or inability to obtain necessary materials or components, TASER has the right, in its sole discretion
and upon oral or written notice to you, to delay or terminate the delivery.
You agree and represent that you are buying only for your own use only, and not for resale or export. Shipping of Not For Resale or Export.
some TASER products out of the United States is restricted by U.S. federal law and neither the TASER product nor its technology can be
exported out of the U.S. without a validated export license issued by the U.S. Department of Commerce and a signed BIS-711 on file with
TASER.
You agree to comply with all applicable laws, codes and license requirements, and controls of the United Regulations and Restrictions.
States and other applicable jurisdictions in connection with the use of TASER products including your acceptance of responsibility for the
payment of any relevant taxes or duties. Please go to the TASER website (www.TASER.com) or contact TASERs Customer Service
Department for a list of known regulations and restrictions regarding the sale, possession, and use of TASER CEW products. You are
responsible for understanding and verifying all local laws, regulations, and restrictions.
See TASERs website (www.TASER.com) for warranty provisions, warranty exclusions, Warranty; Exclusions and Limitations; Release.
release and any limitations of liability. To the extent permitted by law, TASERs warranty and the remedies set forth in that warranty are
exclusive and in lieu of all other warranties, remedies, and conditions, whether oral or written, statutory, express or implied, as permitted by
applicable law, TASER specifically disclaims any and all statutory or implied warranties, including without limitation, warranties of
merchantability, design, fitness for a particular purpose, arising from a course of dealing, usage or trade practice, warranties against hidden or
latent defects, and warranties against patent infringement. If TASER cannot lawfully disclaim statutory or implied warranties than to the extent
permitted by law, all such warranties are limited to the duration of the express warranty described above and limited to the other provisions
contained in the warranty document.
The remedies provided for in the warranty are expressly in lieu of any other liability TASER may have. TASERs cumulative liability to any party
for any loss or damage resulting from any claims, demands, or actions arising out of or relating to any TASER product will not exceed the
purchase price paid to TASER by Buyer for the product, notwithstanding third party purchases. In no event will TASER be liable for any direct,
special, indirect, incidental, exemplary, punitive or consequential damages, however caused, whether for breach of warranty, breach of
contract, negligence, strict liability, tort or under any other legal theory, even if TASER has been advised of the possibility of those damages or
if those damages could have been reasonably foreseen, and notwithstanding any failure of essential purpose of any exclusive remedy
provided in the warranty. Some local laws do not allow for the limitation or exclusion of liability for incidental or consequential damages, so the
above limitation or exclusion may not apply to you. TASER disclaims any representation that it will be able to repair any product under this
warranty or make a product exchange without risk to or loss of programs or data.
Buyer agrees to release and save TASER harmless from any and all liability arising out of the deployment, use or misuse of the TASER
product, including any claims for damages and personal injuries. Buyer agrees to assume all risks of loss and all liability for any damages and
personal injury which may result from the deployment, use or misuse of the TASER product. TASER is not liable for the failure of the TASER
product to perform and TASER is not liable for any claims made by a third party or by Buyer for or on behalf of a third party.
See TASERs website at for the most current product warnings. Product Warnings. www.TASER.com
You agree that TASER has and claims various proprietary rights in the hardware, firmware, software, and the Proprietary information.
integration of ancillary materials, knowledge, and designs that constitute TASER products, and that you will not directly or indirectly cause any
proprietary rights to be violated.
TASER reserves the right to make changes in design of any of its products without incurring any obligation to notify you or to Design changes.
make the same change to products previously purchased.
If any provision of these Sales Terms and Conditions is found by a court of competent jurisdiction to be invalid or Severable Provisions.
unenforceable, then the remainder will have their full force and effect and the invalid provision will be modified or partially enforced by the court
to the maximum extent permitted by law to effectuate the purpose of this agreement.
These Sales Terms and Conditions, along with the product warranty, license and service agreement(s), constitute the Entire Agreement.
entire agreement between the parties. These Sales Terms and Conditions supersede and replace any prior agreement or understanding
between the parties, including any oral representations concerning the subject matter of this agreement. Any prior or extrinsic representations
or agreements, with the exception of the product warranty, any service and license agreement(s), are intended to be discharged or nullified.
The laws of the State of Arizona, U.S.A. govern this transaction and agreement, without regard to conflicts of law. Governing law.
Protect Life and are trademarks of TASER International, Inc., and TASER is a registered trademark of TASER International, Inc.,
registered in the U.S.
2013 TASER International, Inc. All rights reserved.


















REGULAR SESSI ON -MAYOR AND CI TY COUNCI L
MONDAY, APRI L 1, 2013


10 I TEMS REFERRED TO AND PRESENTATI ONS FROM
THE CI TY SOLI CI TOR

A. First Reading Ordinance to Amend Chapter 30 Entitled
Environment (removes resident agent requirement for
rental properties but imposes this requirement as part of a
compliance plan for rental properties with documented
noise violations)


TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
FROM: David L. Recor, ICMA-CM, City Manager
RE: Resident Agent Requirement for Rental License/Noise Permit
DATE: March 27, 2013


ISSUE(S): First reading of ordinance to amend resident agent requirement
of City Code, Section 30-402.

SUMMARY: On February 19, 2013, Ordinance 2013-01 was ratified allowing
resident agents for rental license noise permits to reside in the
State of Maryland within 30 miles of Ocean City.

The attached ordinance will amend Section 30-402 again,
removing the resident agent requirement for rental properties
but imposing that requirement as part of an approved
compliance plan for rental properties with documented noise
violations.

FISCAL IMPACT: None

RECOMMENDATION: Change current code to require resident agent information as
part of a compliance plan as directed by the Noise Board.

ALTERNATIVES: Keep the current code.

RESPONSIBLE STAFF: License Inspector

COORDINATED WITH: Guy R. Ayres, City Solicitor

ATTACHMENT(S): 1) Ordinance 2013-01
2) Ordinance Amendment

Agenda Item # 10A
Council Meeting April 1, 2013
First Reading m449 422 3
Second Reading 913
ORDINANCE20131
ANORDINANCETOAMENDCHAPTER 30 ENTITLED
ENVIRONMENT OF THECODEOF THETOWNOF
OCEANCITYMARYLAND
NOW THEREFORE BE IT ENACTED AND ORDAINEDTHAT CHAPTER 30
ENTITLED ENVIRONMENT OF THE CODE OF THE TOWN OF OCEAN CITY
MARYLAND
BE
AND IT IS HEREBY AMENDED BY REPEALING AND
REENACTINGWITH AMENDMENT SUBSECTION30402a3AS FOLLOWS
Sec 30402
Required information issuance
3Name address and telephone number of a resident agent who must reside
in the State of Maryland within 30 miles of Ocean City if there is no owner who maintains a
permanent residence in Ocean City If a resident agent is required but is not provided any
notices provided for hereunder shall be filed in the office of the City Clerk of Ocean City
with a copy thereof mailed certified mail return receipt to the last known address of the
property owner
INTRODUCED at a meeting of the City Council of Ocean City Maryland held on
LAW OFFICES
AYRES JENKINS
GORDY ALMAND PA
SUITE 200
6200 COASTAL HIGHWAY
OCEAN CITY MD 21842
January 222013
ADOPTED AND PASSED by the required vote of the elected membership of the
City Council and approved by the Mayor at its meeting held on February 42013
ATTEST
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RICHARDW MEE
ayor
L OYDM RTI resident
MARYPkNIGHT
Secretary
Approved as to form
GUYR AYItES III City Solicitor


















REGULAR SESSI ON -MAYOR AND CI TY COUNCI L
MONDAY, APRI L 1, 2013


11 COMMENTS FROM THE CI TY MANAGER

A. Review of tentative work session agenda for
April 9, 2013


















REGULAR SESSI ON -MAYOR AND CI TY COUNCI L
MONDAY, APRI L 1, 2013


12 COMMENTS FROM MAYOR AND CI TY COUNCI L

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