Getting Started

"Microsoft Word 2007 - Getting Started"

First of all, do you really know what is Word? Microsoft Word is one of the Office suites of program. Normally you can use this program to do your document that contains text or graphic, such as letter, company memo, flyer, etc. If you are new to Office Word 2007, this page going to guide you from the very basic to more indepth topic and features related to Word 2007. As usual, the most common way to start Word 2007 is from the Start menu displayed when you click the Start button at the left end of the Microsoft Windows taskbar. To start Microsoft Word 2007 from the Start Menu

Click on the Start button, point to All Programs then click on Microsoft Office and click on Microsoft Office Word 2007 again.

The first screen that you will see a new blank page document. You may notices that the look of the program window has changed radically from previous versions.

When you first start Word, this environment consists of the following elements:

When you click the Office Button, Commands related to managing Word and Word documents are gathered together on this menu.

The Title bar displays the name of the active document. At the right end of the title bar are the three familiar buttons - Minimize, Restore and Close buttons. Below the title bar is the Ribbon, which makes all the capabilities of Word available in a single area so that you can work efficiently with the program. Across the bottom of the program window, the Status bar gives you information about the current document. At the right end of the status bar is the View toolbar, which provides tools for adjusting the view of document content.

"Word 2007 Screen Elements - Knowing the Functions of the Word 2007 Screen Elements"
Here are the screen elements of Word 2007:

The Word 2007 window has many features to aid you in creating and editing documents. Following are the description of some important elements:

Office button: Opens the Office menu, from which you can open, save, print, and start new presentations. Quick Access Toolbar: A small toolbar next to the Office button contains shortcuts for some of the most common commands.

Title bar: Identifies the Word program running and the name of the active presentation. Minimize button: Shrinks the application window to a bar on the taskbar; you click its button on the taskbar to reopen it. Maximize/Restore button: If the window is maximized (full screen), click will changes it to windowed (not full screen) and vice versa. Close (Quit) button: Closes the application. Ribbon: Functions as a combination of menu bar and toolbar, offering tabbed "pages" of buttons, lists, and commands. View buttons: Allow you to see the active Word window/page in different views. Status bar: Reports information about the presentation and provides shortcuts for changing the view and the zoom.

"The Word 2007 Ribbon - A new Look of Word Interface!"

The Word 2007 Ribbon is a bar across the top of the window that contains tabbed pages of commands and icons/buttons. It replaces the previous versions menu bar and drop down menus

The ribbon is designed to help you quickly find the commands that you need to complete a task. The ribbon is divided into eight tabs by default, and each tab is a selection of groups that show related items together. Command buttons in each group carry out a command or display a menu of commands. As you can see, similar commands are grouped together making the ribbon very task oriented. The more popular commands are available directly on each tab; you can directly access the command by clicking on the command icons/buttons.

Here are the elements in a Word 2007 ribbon:

Ribbon: The whole bar, including all of the tabs. Tab: A tabbed page of the Ribbon such as Home, Insert, etc. Every tab contains several groups and every group has it own command icons. Group: A section of a tab. For example, the Home tab has the following groups: Clipboard, Font, Paragraph, Styles, and Editing. Dialog box launcher: A small icon in the bottom-right corner of a group, from which you can open a dialog box related to that group.

There is no way to delete or replace the Ribbon with the toolbars and menus from the earlier versions of Microsoft Office. However, you can minimize the Ribbon to make more space available on your screen. To minimize the Ribbon

Click Customize Quick Access Toolbar

From the drop-down menu, click Minimize the Ribbon. To use the Ribbon while it is minimized, click the tab you want to use, and then click the option or command you want to use.

To restore the minimized Ribbon

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Click Customize Quick Access Toolbar. From the drop-down menu, click the Minimize the Ribbon again.

Note: To quickly minimize the Ribbon, double-click the name of the active tab. Double-click a tab again to restore the Ribbon. Keyboard shortcut: To minimize or restore the Ribbon, press Ctrl + F1.

"Word 2007 Save VS Word 2007 Save As"

The first time you save a document, whether you click on Office Button - Save OR Office Button - Save As, you will bring to a Save As dialog box. From this dialog box, you have to specify where you want to save it - that is, the disk drive and the folder or subfolder in which you want it saved as well as the file name. Subsequently, if you save the file you just need to go to Office Button - Save and the file will be save. If you wish to save the same file to other location or give a new file name, then you need to use the Office Button - Save As command. To save a document for the first time

From the Office Button, click Save As.

From the Save As dialog box displayed, click the icon on the left (under the Favorite Links section) and browse to the location that you want the file to be saved. If you want to save your new document in a folder that already exists in the major area, double-click that folder to open it. If you want to store your new document in a new folder, click the New Folder icon in the toolbar, type the name of the new folder, and click OK. The new folder will open. When you have the folder(s) open in which you want to save the document, enter the name of the document in the File name: box, and then click Save button.

Note: If you would like the document to be open in the previous versions of Word, in the Save as type: drop-down menu, select Word 97 - 2003 Document (*.doc). To save a document subsequently

From the Office Button, click Save. OR Click the Save icon on the Quick Access Toolbar.

OR Press CTRL+S.

To save a document automatically

From the Office Button, click Word Options. From the Word Options dialog box displayed, and click the Save option on the left.

Under the Save documents section, click the Save AutoRecover infomation every check box. In the minutes box, use the arrows to select a time or type a time for how often Word is to save your document. Click OK to close the dialog box.

Word 2007 Formatting

"Word Drop Caps: Apply it to Draw Attention in Your Documents!"
A drop cap is the first letter of a report, article, chapter, or story that appears in a larger than normal and more interesting font than the other characters. So it occupies several lines of the paragraph. Drop caps can be used to add style to a document and draw attention to something in the document. Maybe you are not aware that you seems the drop cap before, just you don't know that it's a drop cap. There are basically two styles of drop caps, dropped and in margin. Here it looks like.

To add a drop caps to your document

Type your paragraph as you normally would. Select the first character of the first word at the start of your paragraph. Click the Insert tab of the Ribbon. In the Text group, click Drop Cap then click on Drop Cap Options.

From the Drop Cap dialog box displayed, in the Position section, you can choose either Dropped or In margin option.

Change any other options to format your drop cap. Click on OK.

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"Guide to Add Shading to Highlight Text in Word 2007"

Add shading to your document text can grab reader's attention, this is true. But with different formatting features available in Word, there are many different ways to draw attention to your document? For example, you can underline, bold, color text, etc to draw attention to it. What if you want to draw attention to an entire paragraph? One option is to shade the entire paragraph in a different color, making it stand out from the rest. This shading can be added in conjunction with any border you may specify for the paragraph. Word 2007 even can allows you to precisely control the degree of shading.

To add shading to a paragraph

Position the insertion point in the paragraph that you want to shade. Click the Home tab from the Ribbon. In the Paragraph group, click the down-arrow to the right of the Shading tool.

From the shading color palette displayed, select any one of the theme colors of the palette. There are ten colors, and each option under the colors represents a different percentage of shading for that color.

To remove shading from a paragraph

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Position the insertion point in the paragraph with shading applied. Click the Home tab from the Ribbon. In the Paragraph group, click the down-arrow to the right of the Shading tool. From the shading color palette displayed, select No Color. Then, the paragraph shading will be removed.

"How to Add Word 2007 Borders and Shading to Your Documents?"

Microsoft Word 2007 borders and shading feature allow you to separate and call attention to the selected text. Borders are added above, below, or to either side of any amount of text, from a single character to several pages. You can add many varieties of shading to the space occupied by selected text, paragraphs, and pages - with or without a border around them. You can create horizontal lines as you type. The following will show you how to add Word 2007 borders and shading to the selected text and the unique way to create horizontal lines as you type. To add Word 2007 borders and shading to text

Select the text for which you want to have a border or shading. From the Home tab, in the Paragraph group, click the Borders down arrow, and then select the type of border you want to apply.

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To add paragraph borders

Place the mouse cursor on the paragraph that you wish to add the borders. From the Home tab, in the Paragraph group, click the Borders down arrow, and then select Borders and Shading.

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From the Borders and Shading dialog box displayed, click the Borders tab. Do the changes by selecting the type of box (click Custom for less than four sides), the line style, color, and width you want. If you want less than four sides and are working with paragraphs, click the sides you want in the Preview area. Click the Options button to set the distance the border is away from the text.

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From the Border and Shading Options dialog box displayed, set the distance for top, bottom, left and right. Click OK to close the Border and Shading Options dialog box. Click OK.

To add page borders

From the Home tab, in the Paragraph group, click the Borders down arrow, and then select Borders and Shading. From the Borders and Shading dialog box displayed, click the Page Border tab. Do the changes by selecting the type of box (click Custom for less than four sides), the line style, color, width and art that you like to use for the border. If you want less than four sides, click the sides you want in the Preview area. Click the Options button to set the distance the border is away from either the edge of the page or the text.

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From the Border and Shading Options dialog box displayed, set the distance for top, bottom, left and right. Click OK to close the Border and Shading Options dialog box. Click OK.

To add shading

Select (highlight) the text for which you want to have shading. From the Home tab, in the Paragraph group, click the Borders down arrow, and then select Borders and Shading. From the Borders and Shading dialog box displayed, click the Shading tab.

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You can select a color of shading. If desired, select a pattern, and choose whether to apply it to the entire page, paragraph, or just to the selected text.

To create horizontal lines as you type

Press ENTER to create a new paragraph. Type --- (three hyphens) and press ENTER. A single, light horizontal line will be created between the left and right margins. Type = = = (three equal signs) and press ENTER. A double horizontal line will be created between the left and right margins. Type _ _ _ (three underscores) and press ENTER. A single, heavy horizontal line will be created between the left and right margins. As you can see, adding Word 2007 borders and shading features to your documents really can enhance the readability of the text.

"Word 2007 Styles: How and Why to Apply Styles in Your Document?"
First of all, you may not know: What is Style or Word 2007 Styles feature? 17

A style is a set of formatting instructions. In another term, it is a way to give a name to a group of formatting attributes such as font formatting (color, size, etc), paragraph formatting (alignment, spacing, etc). Microsoft Word 2007 allows you to create your own Word styles and also come with a number of built-in styles. Among the most important built-in styles are the standard heading styles: Heading 1, Heading 2, Heading 3, etc. For example, you might use Title Heading for chapter titles, Heading 1 for section headings, Heading 2 for the sub-headings, etc. Once you have defined a style, you can quickly and easily format text simply by applying the style without the need to apply text formatting individually. Styles can save a lot of time and help insure consistency in your documents. With the headings styles, Word can automatically create a table of contents (TOC), and you also can use headings to define cross-references. Here we show you how to use styles to create a TOC later. These styles are on the Home tab, in the Styles group.

To apply the Style

Place the cursor in the chapter title or heading in your document. In the Styles group, click on a suitable heading such as Title for the highest level, Heading 1 for the next level, etc. To see more styles, click the More icon in the Styles group and you can choose any intended style.

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Note: For each chapter title and heading, you need to apply the style. The heading styles and the TOC work together as Word designate Heading 1 titles to the highest level in the TOC; Heading 2 corresponds to the next highest level; and Heading 3 is the following level.

"Adjusting the Width of Characters in Word 2007 Document"

Sometime you may need to adjust the horizontal size or width of characters in your document. Actually, Word provides you a way to do so and the scaling can be applied to any characters in a selection. The tool is available in the Font dialog box Character Spacing tab. The following show you how to do that with just simple few steps. To change the horizontal size / width of characters

Select the characters you want to adjust the widths. Display the Font dialog box by pressing Ctrl + D. From the Font dialog box displayed, click on the Character Spacing tab.

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Use the Scale: drop-down menu to specify the scaling you want applied to the characters. You can select from a pre-defined scale, or enter any value between 1% and 600%. Click on OK.

If you find you have a need to scale quite a few selections in your documents, you can add a scaling tool to the Quick Access Toolbar (QAT). With the Character Scaling tool in place, you can easily change the scaling of any selected text at any time. To add a scaling tool to the Quick Access Toolbar

Click the Office button and then click Word Options. Word displays the Word Options dialog box. At the left side of the dialog box, click the Customize option. Using the Choose Commands From drop-down list, choose All Commands. Scroll through the list of commands until you find the Character Scaling command.

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Select the command by clicking it once. Click the Add button. The command now appears at the right side of the dialog box. Click the OK button. The command now appears on the Quick Access toolbar.

"Word 2007 Page Break: How to Insert and Prevent Certain Types of Page Breaks?"
Word 2007 page break - What is that and how to use it? Discover it here. Page breaks force the following text, table or image to appear on the next page. So, there are few things you need to take care when using a page break, such as:

prevent a page break in the middle of a paragraph prevent a page break between paragraphs specify a page break before a paragraph

You can insert a page break anywhere in your document, or you can specify where Microsoft Word positions automatic page breaks. There are a two ways of inserting page breaks into your Microsoft Word 2007 documents:
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To insert a page break

Click where you want to start a new page. On the Insert tab, in the Pages group, click Page Break.

Alternatively, you can press Ctrl + Enter to insert a page break. To prevent page breaks between paragraphs

Select the paragraphs that you want to keep together on a single page. On the Page Layout tab, click the Paragraph Dialog Box Launcher, and then click the Line and Page Breaks tab.

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Under the Pagination section, select the Keep with next check box. Click OK. Then, apply the page break.

To prevent page breaks in the middle of a paragraph

Select the paragraph that you want to prevent from breaking onto two pages. On the Page Layout tab, click the Paragraph Dialog Box Launcher, and then click the Line and Page Breaks tab. Under the Pagination section, select the Keep lines together check box. Click OK. Then, apply the page break.

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To specify a page break before a paragraph

Click the paragraph that you want to follow the page break. On the Page Layout tab, click the Paragraph Dialog Box Launcher, and then click the Line and Page Breaks tab. Under the Pagination section, select the Page break before check box. Click OK. Then, apply the page break.

"Word 2007 Themes: How to Assign a Theme, Changing the Theme Color, Font and Graphic Effects To Your Documents?"
Word 2007 themes are used to apply certain decorative styles to your document, giving it a professionally formatted look and appeal. So, the document themes can make a document look more professional. A theme in Word 2007 consists of three elements: Colors: Each theme consists of a set of four colors for text and background, six colors for accents, and two colors for hyperlinks. You can change any single color element or all of them. Fonts: Two fonts are chosen as part of the theme - one for the heading font use for headings and a second for the body font used for general text entry. The default fonts used in Word for a new document are Calibri for body text and Cambria for headings. Design effects: These effects are applied to any graphics, pictures, charts or design elements in your document. The effects can include lines (borders), fills, and effects such as 3D, shading, gradation, drop-shadows, and other design subtleties. To apply/assign a theme to the document

On the Page Layout tab, in the Themes group, click Theme icon to display a gallery of themes.

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Click the theme you want, and it will be applied to the current document.

To change the color of a theme

Open your document that you wish to change the theme color. On the Page Layout tab, in the Themes group, click the Colors icon. The drop-down menu of color combinations will be displayed.

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Point at the rows of color combinations to see which ones appeal to you. When you find the one you want, click it.

To change the Word 2007 themes fonts

Open your document that you wish to change the theme fonts. On the Page Layout tab, in the Themes group, click the Fonts icon. The drop-down list displays various theme fonts. The current theme font combination is highlighted.

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Point to each font combination to see how the fonts will appear in your document. Click the font name combination you decide upon. When you click a font name combination, the fonts will replace both the body and heading fonts in your document on one or selected pages.

To create a new theme font set

On the Page Layout tab, in the Themes group, click Fonts icon. Click Create New Theme Fonts at the bottom of the drop-down list.

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From the Create New Theme Fonts dialog box, click either or both the Heading font: and Body font: down arrows to select a new font combination. Type a new name for the font combination you've selected in the Name: text box, and click the Save button.

To change the theme graphic effects

On the Page Layout tab, in the Themes group, click Effects icon. The drop-down list displays a gallery of effects combinations. The current effects combination is highlighted. Point to each combination to see how the effects will appear in your document, assuming you have a graphic or chart inserted on the document page. Click the effects combination you want.

To create a custom Word 2007 themes

On the Page Layout tab, in the Themes group, click Colors icon. At the bottom of the menu of colors, click the Create New Theme Colors link.

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From the Create New Theme Colors dialog box displayed, select a color for one of the color groups, click the text/background/accent/ down-arrow and click the color you want to test. Go through each set of colors that you want to change. When you find a group of colors that you like, type a name in the Name: text box, and click the Save button.

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"Word 2007 Template - How To Create Your Own, Modify or Attach a Template to a Document?"
A Word 2007 template is a file that stores collection of styles, associated formatting and design features, and colors used to determine the overall appearance of a document. Templates are used to create new document or to change the look of existing ones. Word 2007 comes with several installed templates that you can use to create letters, faxes, memos, and more. You can get more templates from the Microsoft website or you can create your own templates. To create a template

With Word open, click the Office Button, and click New. The New Document dialog box displayed.

Under Templates, click Blank and recent to display a blank document template and the templates that you most recently used. Click the Blank document thumbnail. Click Create button. A new document opens. Build the template by adding needed text, formatting, and other stuff. Save the template by choosing the Office Button, then Save As command and click the Word Template.

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From the Save As dialog box displayed, type a name for the template. Click the Save button. Close the template.

To modify the created Word 2007 template

Open the existing template that you already created. Make your changes to the template file. Use the Save As command to either overwrite the existing template or save the document as a new template.

To use the preinstalled template

Click the Office Button, click New. From the New Document dialog box displayed, click Installed Templates under the Templates section.

Use the scroll bar to scroll through and select a suitable template, click the Create button.

To attach a Word 2007 template to a document

Open the document that needs a new template attached. From the Office Button, click the Word Options button.

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From the Word Options dialog box displayed, click Add-Ins from the left side of the dialog box.

On the right side of the dialog box, near the bottom, choose Templates from the Manage: drop-down list. Click the Go button.

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From the Templates and Add-ins dialog box displayed, you should see which template is currently attached to the document, such as Normal. Click the Attach button. From the Attach Template dialog box displayed, select the template you want to attach and click the Open button. The template is now attached. Optionally, if you check the Automatically update document styles option, your current styles are changed to reflect those of the new template. Click OK.

Note: You can also use these steps to unattach a template. Do that by selecting NORMAL.DOTM as the template to attach using the steps above.

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"Word 2007 Header and Footer Feature How to Add, Edit or Delete it?"
Word 2007 header and footer are parts of a document that contain information such as page numbers, dates, the document title, and so on. The header appears at the top of every page, and the footer appears at the bottom of every page. The good thing about creating your document header or footer is that you just need to create it once and it will appear on every page of the entire document. The following shows the icons available on the Header and Footer Tools - Design tab.

To create Header or Footer

Open the document to which you want to add a header or footer. On the Insert tab, in the Header & Footer group, click Header or Footer. The header or footer area will be displayed along with the special contextual Header & Footer Tools Design tab. You also can do this by double-clicking in the top area of the document where a header located. Type the text you want displayed in the header. To switch between the header and footer, click the Go To Header or Go To Footer icons in the Navigation group. To insert a page number, click Page Number in the Header & Footer group. To insert a date or time click Date & Time in the Insert group. When finished, double-click in the document area or click the Close Header And Footer button in the Close group.

To edit Word 2007 Header and Footer

Open the document to which you want to add a header or footer. Double-click the header or footer area, to make it visible. Edit the header or footer as necessary.

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When finished, double-click in the document area or click the Close Header And Footer button in the Close group.

To delete Header and Footer

Open the document to which you want to add a header or footer. Double-click the header or footer area, to make it visible. Delete the header or footer text or graphics, and press the keyboard Delete button. Alternatively, you also can click Header or Footer in the Header & Footer group, and click Remove Header or Remove Footer.

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Table: Creating & Customizing

"How to Insert a Table into the Word 2007 Document?"

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There are three ways to insert a table in Word 2007 document: 1) Clicking the Table button creates a table with the number of columns and rows you select from the grid, with all the cells of equal size. 2) You can use the Insert Table dialog box, where you can specify the number of rows and columns as well as their sizes. 3) You can also create a table by drawing cells the size you want. When table was created, you can then enter text, numbers, and graphics into the table's cells, which are the boxes at the intersections of a row and a column. To Insert a Table (method 1)

Click the Insert tab of the Ribbon. In the Table group, click the Table icon. Word displays a drop-down list.

Drag the intended table columns and rows from the table grid. For example, 5 X 5 tables. The table will automatically insert into the document.

To Insert a Table (method 2)

Click the Insert tab of the Ribbon.

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In the Table group, click the Table icon. From the drop-down list displayed, click the Insert Table command.

From the Insert Table dialog box displayed, in the Table size section, specify the Number of columns and Number of rows of the table. Click OK.

As an alternative to using the convenient Insert Table command, you can use Word's draw a table feature. To Draw a Table

Click the Insert tab of the Ribbon. In the Table group, click the Table icon. Word displays a drop-down list.

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Click on Draw Table from the list of options. Word changes to Print Layout view (if you are not already in that view) and changes the mouse pointer so it looks like a pencil. Use the mouse pointer to define the outside borders of your table, much as you would draw in a drawing program. Use the pencil to draw the columns and rows into the table. Press Esc when you are done.

"How to Create Table in Word 2007 That Has Specific Column Widths?"
Create table in Word 2007 is not difficult, no matter how many columns or rows. But getting your column widths "as you wish" can be challenging task. For instance, what if you want a tencolumn table with the first two columns a certain width, and the rest of the columns sharing the remaining horizontal space? Here's an easy way to define that table setup. All you need to do is set the wider columns, and then use the Split Cells option to create the rest. Here's I show you an easy way to get the desired result: To create table in Word 2007 with specific column widths
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If you are new, read another tutorial on how to insert a table in Word 2007. Create a one-row, three-column table. This one-row table should fill the whole width of your document, from margin to margin.

Use the mouse to adjust the width of the first two columns, making the column widths as wide as you need. Place the insertion point in the third column of the table.

From the Table Tools Layout tab, in the Merge group, click the Split Cells icon.

From the Split Cells dialog box displayed, in the Number of columns control box, specify that you want the cell split into 8 columns. Click OK.

Your row is now just as you wanted. To create more rows just like it, select the row and then choose to insert additional rows above the selected row. After you insert the first row, just press F4 repeatedly until you have created the number of desired rows.

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"Delete a Table: How to Delete Column, Row or Entire Table?"

To create or delete a table is really a normal operations in Microsoft Word 2007. Well, after you create a table, you can type text or numbers into cells and press the Tab key to move the insertion point from cell to cell. Pressing Tab when the insertion point is in the last cell in the last row adds a new row to the bottom of the table. In addition to the Tab key, you can use the Arrow keys (up, down, left and right) to position the insertion point, or you can simply click any cell. If you know how to create/draw a table, you also must know how to delete a table, or even delete a table columns or rows. Actually there is various ways to delete column/row of a table, but here we show you one of the easiest ways to perform that. To delete a column in a table

Move your mouse pointer to the top of the table column that you wish to delete until you see a small arrow pointing downward and click once. The entire column is highlighted. Right-click on the highlighted column and click on Delete Columns.

To delete a row in a table

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Move your mouse pointer to the left of the table row that you wish to delete until you see an arrow pointing inward and click once. The entire row is highlighted. Right-click on the highlighted row and click on Delete Rows.

To delete the entire table

Highlight the entire table that you wish to delete. On the Table Tools Layout tab, in the Rows & Columns group, click on Delete icon and click the Delete Table option.

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"Word 2007 Table of Contents - Using Headings to Create a TOC"

How to use the Word 2007 table of contents to create the TOC easily? A table of contents (TOC) is very useful for a long document. For example, you can use TOC to quickly browse through what are the contents of a long document. Adding a TOC to your document is simple if you have included styles (either build-in style such as Heading 1, Heading 2, etc or custom styles) Many people try to create a table of contents manually, without using the built-in process in Microsoft Word. It's not easy and the spacing never comes out quite right, does it? This tutorial demonstrates how to create a TOC. There are two steps you take to create a TOC: 1. Prepare your document by assigning heading styles that you want to appear in the TOC. 2. Apply those headings into the TOC. After the heading styles are applied, it's time to collect them all together in the TOC. This is where Word does the work for you.

To create a Table of Contents

Position the insertion point where you want the TOC to appear, usually at the beginning of the document. Click the References tab of the ribbon. From the Table of Contents group, click Table of Contents icon. Word displays a drop-down list of TOC options. Click either Automatic Table 1 or Automatic Table 2, whichever TOC looks best to you in the instant preview.

To modify a Word 2007 Table of Contents

Position the insertion point where you want the TOC inserted. Click the References tab of the ribbon. From the Table of Contents group, click Table of Contents icon. Word displays a drop-down list of TOC options.

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Click Insert Table of Contents. Word displays the Table of Contents tab of the Table of Contents dialog box.

In the Table of Contents dialog box, make sure that the Formats dropdown list is set to From Template. Click Modify button.

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From the Style dialog box displayed, click TOC 1 to select the highest level, or Level 1, in the TOC, and then click Modify. From the Modify Style dialog box displayed, change the necessary options in the Formatting section (i.e. use the Font color box to change the color to blue).

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No table of contents entries found.Click on OK to close the Modify Style dialog box. Click on OK again to close the Style dialog box. Look in the Print Preview area of the Table of Contents dialog box and you will see that TOC 1 (or Level1) is now blue. After you click the final OK, a message appears asking if you want to replace the TOC. Click OK.

Note: If you want to change TOC 2 (Level 2) or TOC 3 (Level 3) to be blue also, you would do the same procedure selecting TOC 2 or TOC 3 in the Style dialog box before proceeding to the Modify Style dialog box. The TOC is automatically updated whenever you open the document; but it's a good idea to also update it whenever you add more titles or headings in your document or when you add more content that may affect the page numbers that appear in the TOC.
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To update Word 2007 Table of Contents

Click the References tab of the ribbon. From the Table of Contents group, click the Update Table icon. From the Update Table of Contents dialog box displayed, you have two options to choose:

Update page numbers only: If you've added body text but no new headings (this option is faster). Update entire table: If you have added or changed a chapter title or heading. Note: Avoid editing entries in the TOC itself; if you ever update the TOC you will lose those changes. To change text that appears in the TOC, be sure to edit this text in the body of the document and then click Update Table to compile the changes.

Working with Graphics

"Word 2007 Picture Manipulations - How to Add, Crop, Change Pictures File Size and Wrap Picture with Text in Your Word Documents?"
The Word 2007 picture tool enables you to place the picture that you like in the document. The picture can be the existing in your computer, from the digital camera that you snap, or download online. Once the picture inserted in your document, it can be manipulated in a number of ways such as resize it, and move them into the exact positions that you want, wrap a picture with text, and so on.
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This tutorial will guide you on how to insert a picture to your document and some basic manipulations. To add a picture to your Word 2007 document

Place your insertion point in the document where you want to place the picture. From the Insert tab, in the Illustrations group, click the Picture icon.

From the Insert Picture dialog box displayed, browse to the location where the picture you want to insert, and select it. Click Insert button. The picture is inserted in the document. From the Picture Tools Format tab, you can adjust custom settings, such as adjusting brightness and contrast or choosing to display the image with various borders and effects. Note: If the Picture Tools Format tab is not showing, click the picture to select it.

Once you have added the picture, you can remove areas from a picture that you do not want by using the Crop tool. The following steps show you how to do it. To crop a Word 2007 picture
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Open and select the picture you want to crop. From the Picture Tools Format tab, in the Size group, click the Crop icon. The picture redisplays with eight sizing handles on the corners and sides, and the mouse pointer becomes a cropping icon when outside the picture. Place the mouse over one of the eight sizing handles, and drag the tool so that the area of the picture is cut away (cropped). Press Esc or click outside of the image to turn off the Crop tool. Note: If the Picture Tools Format tab is not showing, click the picture to select it.

To change a Word 2007 picture file size

Open and select the pictures whose file size you want to reduce. From the Picture Tools Format tab, in the Adjust group, click the Compress Pictures icon.

From the Compress Pictures dialog box displayed, under the Apply to section, choose Selected pictures if that is what you want (versus applying it to all the pictures in the document). Under the Change resolution section, choose whether the target output should be printing the document, viewing it on the web/screen, or no change. The resolution of the resulting image is shown in dots per inch (dpi). The greater the dpi, the higher the resolution. Under the Options section, choose whether to compress pictures and/ or whether to delete cropped areas of pictures.

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Once finish, click OK to close the Compress Pictures dialog box.

To wrap a Word 2007 picture with text

Place a picture in a document, and drag a picture to any location on a page even if other content shifts on the page. Click the picture to select it. From the Picture Tools Format tab, in the Arrange group, click the Position icon.

Under the With Text Wrapping section, choose and click on any wrapping style, except In Line With Text. The picture is reposition to the selected location. You can now freely drag the picture to anywhere in the document.

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"Working with Clip Art in Word 2007 Adding and Organizing Clip Arts in Your Documents"
How to use clip art in Word 2007 to enhance your document readability? First of all, what is a clip art? Clip art is a collection of images (art and pictures), that you're free to use in your documents. In most cases, adding clip art to your document is the same as inserting a picture, although you're using images from a clip art library rather than graphics files on your hard drive. The following will show you how you can easily insert a clip art to your document. Also, you can arrange those clip arts properly using the Microsoft Clip Organizer. This tool can easily rearrange the collections of clip art images, pictures, sounds, and movie clips conveniently available regardless of where they are actually stored. To add a clip art in Word 2007 document

Place your insertion point in the paragraph or table where you want to insert the clip art. From the Insert tab, in the Illustrations group, click the Clip Art icon. The Clip Art task pane opens in the right-hand side of the window.

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In the Search for: text box, type a keyword that related to the clip art that you want to find. For example, type tiger in the box. Click the Search in: down arrow, and refine your search to specific collections. You can check the Everywhere box. Note: The Web Collections allow you to search thousands of clips available at Microsoft Office Online site (You need to have an Internet connection for this). Click the Results should be: down arrow, and clear all file types other than clip art. Click Go button. In a few moments, thumbnails of the search results will appear. Click the thumbnail to insert it in your document.

To organize clip art in Word 2007

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From the Insert tab, in the Illustrations group, click the Clip Art icon. From the Clip Art task pane displayed, and at the bottom of the pane, click the Organize clips link.

From the Favorites - Microsoft Clip Organizer window displayed, in the Collection List, under My Collections, click Favorites. On the window's File menu, point to Add Clips to Organizer, and then click On My Own option. From the Favorites - Add Clips to Organizer dialog box displayed, navigate to the folder where the file you want to add to the Favorites collection is stored, click the file name, and then click Add button. To place images in a different collection, click Add To button in the Add to Clips Organizer dialog box. Then from the Import to Collection dialog box displayed, select the collection, and click OK. (Click the New button to create a new collection.)

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Point to the thumbnail of the file you just added, click the arrow that appears, and then click Edit Keywords.

From the Keywords dialog box displayed, in the Keyword box, type the word or words that you want to describe the file, and then click Add button. The keyword is added to the Keywords for Current Clip list. Click OK to close the Edit Keywords dialog box, and then close the Microsoft Clip Organizer window. You can now search for the file by that keyword in the Clip Art task pane.

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"Word 2007 Wordart - Applying Various Effects to the Text"

Word 2007 Wordart feature can make display text more prominent and eye-catching. It allows you to use special effects such as bending, twisting and rotating text in your documents. You can apply different styles of WordArt effects to the text and resized it to fit your needs. The following steps how to create and applying the effects, edit, move as well as how to resize it. To apply a Word 2007 Wordart effects

From the Insert tab, in the Text group, click WordArt icon to display the WordArt gallery of text styles. Choose a style of WordArt that you like by clicking on it.

From the Edit WordArt Text dialog box displayed, directly type the text you want styled, and click OK button. The text is displayed with the effect you have selected.

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From the WordArt Tools Format tab displayed, in the Text group, do the necessary changes: Edit Text icon - to change the text and the font characteristics to which the effect is applied. Spacing icon - to choose the suitable character-spacing option from the drop-down menu. Even Height icon - to make all the characters, both uppercase and lowercase, the same height. WordArt Vertical Text icon - to stack the letters vertically from top to bottom. Align Text icon - to choose from several alignment formats, including left, right, and center alignment. In the WordArt styles group, point at a different WordArt style to see the effects on your text. Use the up and down arrow button to see more styles. Click the style to make it permanent. Click the Shape Fill icon and from the menu displayed, point at a color or other fill to see the effect on your text. Click the fill to make it permanent. Click Shape Outline icon and from the menu displayed, point at a color or other outline format to see the effect on your text. Click the format to make it permanent. Click the Change Shape icon to restructure the WordArt shape. In the Shadow Effects group, click the Shadow Effects icon to change the location of the shadow. Click one of the four Nudge Shadow icons (up, down, left and right) to move the shadow in that direction by a small increment. In the 3-D Effects group, click the 3-D Effects icon and from the drop-down list that appears, select one of the 3-D options or to change the settings.

To resize a Word 2007 Wordart

Select the WordArt by clicking on it. The sizing handles appear on the text box area. Place the pointer over one of the sizing handles and when the pointer changes to a twodirectional arrow, you can drag the mouse pointer to the desired size. A dotted outline appears indicating the new size. Release the mouse.

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To move a Word 2007 Wordart

Select the WordArt by clicking on it. Click and hold down the mouse button and drag the WordArt to a new position.

To resize a Word 2007 Wordart

Select the WordArt by clicking on it. Press the keyboard Delete key.

More Tips...
"Word 2007 Proofread - How to Proofread Your Documents!"
Do you know that Word 2007 proofread your documents with a click of the mouse? Yes, Word 2007 automatically proofreads your document for grammar, spelling, and style errors as you type. You can correct the errors immediately as they occur or at the end of your Word session. You can customize how Word proofreads your documents by setting the desired proofreading options before you work on your document. To proofread your Word documents

Click the Office Button and then click the Word Options button.

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From the Word Options dialog box displayed, click Proofing. Under the 'AutoCorrect Options' section, click the AutoCorrect Options button.

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From the AutoCorrect dialog box displayed, clear the check box Automatically use suggestions from the spelling checker. Clear this option will make Word ignore any spelling errors while you types. Click OK. Under 'When correcting spelling and grammar in Word' section, click the Writing Style: Settings button. Scroll down to the Style: section and select the suitable check box.

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Click OK to close the Grammar Settings dialog box. Click OK again to close the Word Options dialog box. When you are ready to proofread your document, click the Proofing Errors button in the status bar to sort through and correct any errors that Word has found. Then from the suggestions pop-up, select the correct word.

"Add a Document Microsoft Word 2007"

Watermark

in

A document watermark is just a 'simple text' appear at the background of your Word

documents. It can help signify that your Word 2007 document should be treated as "Do not copy", "Sample", "Confidential", "Draft", etc.

Word 2007 has many options for creating watermarks. Although default watermark types are provided, you can create watermarks with your own custom text or image. You can also tweak the watermark size, font, color, and how much the watermark will stand out from the document.
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To add a default Word document watermark

Open Word 2007. Click the Page Layout tab in the Word 2007 ribbon. In the Page Background group, click the Watermark icon to open a menu.

From the menu, you can click on any available watermarks and you will see the watermark is inserted in your document.

To add a custom Word document watermark

Open Word 2007. Click the Page Layout tab in the Word 2007 ribbon.

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In the Page Background group, click the Watermark icon to open a menu. Click on the Custom Watermark button to open the Printed Watermark dialog box.

From the dialog box, you have 3 options to choose: 1) No watermark to remove the current watermark. 2) Picture watermark - to use a picture as the watermark. You need to click on the Select Picture button and choose a picture to be your document watermark. 3) Text watermark - to create a custom text watermark (let say we choose this). Language: Click the drop-down menu to modify the watermark's language. Text: Enter your desired watermark text. Font: Change the watermark font from the drop-down menu. Size: Change the watermark size to ensure it appears correctly on paper. Defaults is Auto. Color: Click the drop-down menu to change the watermark color. Check or uncheck "Semitransparent" to wash out or prevent washing out the watermark text. Layout: To determine whether the watermark should appear diagonally or horizontally. Click the OK button when finish.

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"Mark as Final: Preventing Accidental Changes to a Document"

What does the Mark as Final option do? Simple. It locks a document so that it cannot be edited. When a document is completely finished, you can mark it as finalized. This prevents users from inadvertently making additional changes to it, and so it gives you some measure of protection against unexpected modifications. Marking a document as final is also helpful if you share a computer. It will prevent other users from accidentally changing the document. You may even want to mark a document as final to prevent yourself from editing it! To mark a document as final

From the Office button, point to Prepare, and then click Mark as Final. The following message box appears.

Click OK to save your document and mark it as final. Another message box appears as follow:

Click OK again. This mean that the document has been marked as final, and that editing has been turned off. When you mark a document as final, an icon appears in the status bar to indicate that it is final, and the document becomes uneditable. If you later decide to make changes to your document, you can turn off the finalized document. Just click the Office button, point to Prepare, and then click Mark as Final again.

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Note: This feature can be reversed by anyone who opens the document. So, in some cases it is preferable to restricting editing permissions on the document.

"Word 2007 Status Bar - Your Secrets Information Bar!"

The Word 2007 status bar is the area at the bottom of the Word window that gives information and some controls on the current document. It displays information about what page you are on, line number on the page, total words in the document, etc. It also shows some other information about which editing toggles you have turned on or you can turn it off if you don't need the information provided shows on the status bar. Right-clicking the status bar produces the helpful Customize Status Bar menu. The Customize Status Bar menu does two things:

it controls what you see on the status bar, informational tidbits as well as certain controls. it lets you turn on or off some Word features.

To control the display on the Customize status bar menu

The menu's options are enabled (selected) when a check mark appears next to them.

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The items at the top of the menu (from Formatted Page Number to Word Count) display information about your document. The options from Caps Lock down through Macro Recording are used to turn off or on those features. The last three options on the menu control whether the View or Zoom shortcuts appear on the status bar.

Note: You can try to check or select the available options in the Customize Status Bar and see the changes to your documents.

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Word 2007 allows you to insert special characters, symbols, pictures, illustrations, and watermarks.

Symbols and Special Characters Special characters are punctuation, spacing, or typographical characters that are not generally available on the standard keyboard. To insert symbols and special characters:

Place your cursor in the document where you want the symbol Click the Insert Tab on the Ribbon Click the Symbol button on the Symbols Group Choose the appropriate symbol.

Equations Word 2007 also allows you to insert mathematical equations. To access the mathematical equations tool:

Place your cursor in the document where you want the symbol Click the Insert Tab on the Ribbon Click the Equation Button on the Symbols Group Choose the appropriate equation and structure or click Insert New Equation

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To edit the equation click the equation and the Design Tab will be available in the Ribbon

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