Overview of K-12 education data in ED
What is ED
is a U. S. Department of Education (ED) initiative to collect, analyze, report on and promote the use of high-quality, kindergarten throughgrade 12 (K
12) performance data for use in education planning, policymaking, and management and budget decision-making to improveoutcomes for students. ED
centralizes data provided by state education agencies (SEAs), local education agencies (LEAs), and schools, andprovides users with the ability to easily analyze and report on submitted data. This initiative has significantly reduced the reporting burden for stateand local data producers, and has streamlined data collection, analysis and reporting functions at the federal, state and local levels.
What are the purposes of ED
Collect and report robust, timely and accurate K
12 data for improved education planning, policymaking, management and outcomes.
Reduce the data burden for states, districts and schools, and streamline data processes at the federal, state, district and school levels.
Encourage data usage by providing SEAs and ED users with analytical and reporting tools to produce preformatted and user-defined datareports.
Offer technical resources and assistance to support data providers and data users.
What are the key things to know about data in ED
does not collect individual student or staff-level information. All information provided to ED
often by categoriessuch as grade level. Although some of the data may contain small numbers, none of the information is linked to specific students or staff members. In submitting data to ED
, SEAs cannot suppress the data in small data cells except as specifically authorized by federal statute.
Data are collected from multiple sources. Most data are collected through the EDEN Submission System (ESS). The ESS collects files submittedelectronically by SEAs. Most metadata (
, information to explain the data in ED
such as state proficiency levels) are collected throughthe web-based system, ED
Metadata and Process System
. Data for the Civil Rights Data Collection (CRDC) are collected througha separate web-based survey tool.
Data are reported for a specific period of time
(i.e. the “Reporting Period”)
. For example, the
data are reported forOctober 1 while
MEP students served 12-month
are reported for the period of September 1 through August 31.
Data are associated with the school year of performance. For example, the student membership data for October 1, 2012 are associated withschool year (SY) 2012-13 since the membership table data represent the beginning counts of students for the school year. Data for September1, 2012 through August 31, 2013 are associated with SY2012-13 since the program year most closely aligns with the SY2012-13.
What are the ED
data analysis and reporting tools?
To encourage increased data usage, ED
data analysis and reporting tools permit licensed users to access, analyze and report on educationdata in the ED
family of data sources. Two kinds of reporting options are currently available: preformatted report and user-defined or ad hocreports. SEAs currently have access to preformatted reports for data they provide to ED. ED staff have access to preformatted and user-definedreports to provide information supporting the needs of the secretary of education, senior leadership and administrative and program offices.