SPECIAL MEETINGS OF COUNCIL

FOR BUDGET PURPOSES

March 10, 2009 at 3:20 p.m.
Fraser River Presentation Theatre
4th Floor, 20338 – 65 Avenue, Langley, BC

MINUTES

Present: Mayor Green

Councillors J. Bateman, B. Dornan, S. Ferguson, C. Fox, M. Kositsky, B. Long,

K. Richter and G. Ward

J. Armstrong, M. Bakken, P. Catlin, C. Corfe, D. Leavers, R. Seifi, D. Sparks,

H. Tsikayi, D. Wade, J. Winslade and C. Wright

S. Palmer

A. APPROVAL OF MINUTES

1. Standing Committee of Council Finance Committee Meetings

The following Minutes of the Standing Committee of Council Finance Committee:

January 7, 2009, January 13, 2009, January 20, 2009, January 27, 2009,
February 3, 2009, February 10, 2009, February 11, 2009, February 17, 2009,
February 24, 2009, and March 3, 2009 were circulated for information purposes.

B. REPORTS

1. Review of Financial Impacts of Standing Committee of Council

Finance Committee Report

• All Capital Carryforwards from 2008 to 2009, which have not been started, have
been eliminated.
• Capital program has been significantly reduced.
• $1.9 million ongoing revenue is available for 2010 for Capital or other uses.
• User Pay Utilities funding sources are not retained within the User Pay Utility
(Water funds used to fund Solid Waste shortfall).
• A tax increase of 0.93% on Universal Utilities/Functions amounts to $679,000.

Councillor Long entered the meeting at 3:26 p.m.

Councillor Fox left the meeting at 3:31 and rejoined the meeting at 3:32 p.m.

• Water/Sewer/Solid Waste Utilities represent different customer bases than the

general tax population (i.e. water users are different from sewer and different
from solid waste).
• The Finance Committee recommended reallocation of $10,879 million to fund
certain utilities such as Fire and Police out of Transportation.
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Special Meetings of Council for Budget Purposes Minutes -2-

B. REPORTS

Councillor Richter entered the meeting at 3:31 p.m.

Financial Planning Strategies to Date:

• No service enhancement so maintenance requests in draft budget except for FT

Fire Service implementation in 2009/10.
• Reduction of 9 staff from vacancies.
• Significant reduction in capital program.
• No inflationary increases except for non discretionary expense sonly – mainly
salaries, wages and contracts.
• Utilization of surplus for reducing immediate impact of Solid Waste levy
increases as a short term strategy.

The following comments were provided:

Major cost drivers are: Salary, wages, benefits & other; Firehall to full time –
salaries; Utilities/Contract cost increase; Policing contract increase; Garbage
collection contract; Recycling contract; GVSDD Levy; Water purchase from GVRD;
and Provision for new Debt.

Taxes per capita for the Township is comparable to other municipalities. Five of the
comparators receive gaming revenue which helps fund their Contribution to Capital
thereby reducing capital funding from General Revenue.

Councillor Ferguson left the meeting at 4:10 p.m.

Councillor Kositsky entered the meeting at 4:10 p.m.

The comment was made that the Capital program consists of Capital Replacement,
Upgrading, Maintenance and Renewal, and Repair.

Councillor Dornan left the meeting at 4:14 p.m. and rejoined the meeting at
4:16 p.m.

Councillor Bateman left the meeting at 4:34 p.m. and rejoined the meeting at
4:36 p.m.

C. 2009 WORK PROGRAM/BUDGET DISCUSSION

1. Water Utility Fund

H. Tsikayi provided a brief overview of Version 3 of the 2009 Draft Operating

Budget Summary for the Water Utility Fund. Earmarked contribution to Capital
would be $356,030; new growth in 2009 is estimated at 3%, and if a tax increase of
1% is applied, $96,961,000 would be raised.

Councillor Long left the meeting at 4:39 and rejoined the meeting at 4:41 p.m.

Councillor Dornan left the meeting at 4:52 p.m. and rejoined the meeting at
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Special Meetings of Council for Budget Purposes Minutes -3-

C. 2009 WORK PROGRAM/BUDGET DISCUSSION

4:54 p.m.

2. Sewer Utility Fund

M. Bakken provided a brief overview of Version 3 of the 2009 Draft Operating

Budget Summary for the Sewer Utility Fund.

3. Solid Waste Utility Fund

M. Bakken discussed the 2009 Draft Operating Budget Summary for the Solid
Waste Utility Fund. H. Tsikayi noted that there is no Capital program in the Solid
Waste Utility Fund.

4. Parks Utility Fund

H. Tsikayi commented on the $650,000 transferred from prior year’s surplus

earmarked for 2010 BC Summer Games (Transfer to Capital). D. Leavers noted
that #15 is a new request brought forward by Anna David with respect to the
Harmony Park location.

5. Transportation Utility Fund

H. Tsikayi noted that contribution to Capital is earmarked at $1,324,194.

It was determined that the remainder of the items would be discussed at the March
11, 2009 Standing Committee of Council Finance Committee meeting.

6. Stormwater Utility Fund

7. Fire Department Budget

8. Police Division Budget

9. Recreation and Culture

10. General Government

11. Community Development

12. Budget Summaries

D. MOTION TO RESOLVE INTO SPECIAL CLOSED MEETING

E. OTHER BUSINESS

F. ROUND TABLE
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Special Meetings of Council for Budget Purposes Minutes -4-

G. NEXT MEETING

Date: March 11, 2009

Location: Fraser River Presentation Theatre
4th Floor, 20338 – 65 Avenue
Time: 3:15 p.m. – 5:15 p.m.

H. ADJOURNMENT

Moved by Councillor Fox,

Seconded by Councillor Long,
That the meeting adjourn to March 11, 2009 at 3:15 p.m.
CARRIED

CERTIFIED CORRECT:

Mayor

Deputy Township Clerk