+ EF Cc 8280-208" Street 9 ORS OFFIC Langley, B.C. V2¥ 282 Mayor Rick Green & Council March 13, 2009 ‘Township of Langley 20338 — 65th Avenue mies Langley, BC V2Y 301 R Dear Mayor and Council: We, the Willoughby Community Hall Society, wish to bring to your attention the present dilemma we have with respect to the hall. As you are aware we have been engaged with as a part of the proposed Athenry Development. In that development proposal our heritage community hall is to be moved and considerable upgrades to the building are to happen through the agreement we have with the developer, Tony and Gwen McCamley. We are working to finalize these details as I write this leter. The issue we have is twofold and is reflective of the timing for such a move to take place. Firstly, in a meeting in November 2008, it was decided by our executive that with the uncertain future of the timing for the development to commence and the move of the hall, that we would not commit to any long term rentals past May of 2009. This decision was based on the information we had at our disposal at that time. Since then the project has moved along at a slower pace than expected making it a challenge for us to know an appropriate time frame for making bookings. At present we are losing much needed revenue for general hall operation so some clarification of this matter is most important to us, Our hall rental revenue is what pays for our general operations, especially for those groups which qualify for free rentals under our Mission Statement, this includes all youth groups, i.e. Scouts, Dancing, Church, Sports and our local Seniors activities. The second issue comes with respect to ongoing maintenance and the costs associated with that. Recently we had a major roof leak. ‘The estimated cost for replacement is $25,000. This money would take the Society some time to raise through our main revenue source, hall rentals and a grant available through the Township at the beginning of their fiscal year. Further, we are very reticent to move forward with repairs as this would be covered under the moving agreement. To commit to spending $25,000 from our hall reserves and future revenue stream seems fruitless when you consider it as part of the expected building upgrades. We are asking Council to give consideration to our request for some specific time frame with respect to this Development Proposal so that we, the Society can have some assurance for planning and hall rental purposes. Respectfully submitted, pes Dass Sako ms bucvtbrg Karl Dreise, President