ST TATEME ENT OF WORK Co ontract

For

Saratoga Spring gs Polic ce Depa artment t

City-Wide IP P Video Su urveillance e System Phase 1

Created On: April 4, 201 13 13 Updated On: April 9, 201

Digita al Surveillance e Solutions, In nc. 2013

TABLE OF CONTENTS
PROPRIETARY STATEMENT.........................................................................................................3 INTRODUCTION ..............................................................................................................................4 BACKGROUND ...............................................................................................................................4 EXECUTIVE SUMMARY..................................................................................................................5 SUMMARY OF PROJECT APPROACH .................................................................................................5 OVERVIEW OF PROJECT SCHEDULE .................................................................................................6 REVIEW OF DIGITAL SURVEILLANCE SOLUTIONS, INC. ROLES AND RESPONSIBILITIES .........................7 REVIEW OF SARATOGA SPRINGS POLICE DEPARTMENT ROLES AND RESPONSIBILITIES ......................8 PCC RESPONSIBILITIES ..................................................................................................................9 DISTINCTIVE ASPECTS OF THIS PROPOSAL .....................................................................................10 ENGAGEMENT SCOPE ................................................................................................................11 CONSTRAINTS AND EXCLUSIONS ............................................................................................12 LOGISITICS ...................................................................................................................................13 STAFFING ......................................................................................................................................14 CHARGES ......................................................................................................................................15 SIGNATURE...................................................................................................................................16 APPENDIX A: PROJECT CHANGE CONTROL PROCEDURE...................................................17 PROJECT CHANGE REQUEST....................................................................................................18 TERMS AND CONDITIONS...........................................................................................................19

2
City of Saratoga Springs - Initials for acceptance______ Digital Surveillance Solutions, Inc. - Initials for acceptance______

Digital Surveillance Solutions, Inc. 2013

Proprietary Statement
This document contains confidential and proprietary information and is the property of Digital Surveillance Solutions, Inc. This document was prepared for the requesting party for the sole purpose of evaluating the products and services proposed. It is submitted to you in confidence, on the condition that you and your representatives have, by receiving it, agreed not to reproduce or copy it, in whole or in part, or to furnish such information to others, or to make any other use of it except for the evaluation purposes stated above, and to return it to Digital Surveillance Solutions, Inc. upon request. The previous statement shall not apply to the extent that such statement violates any federal or state laws requiring such information to be made available to the public. In the event this document results in a contract, you may retain this document for use, including making any necessary copies related to the products and services covered by such contract. The offerings and prices presented in this document shall remain valid for a period of 120 days from the document date unless Digital Surveillance Solutions, Inc. authorizes an extension.

3
City of Saratoga Springs - Initials for acceptance______ Digital Surveillance Solutions, Inc. - Initials for acceptance______

Digital Surveillance Solutions, Inc. 2013

Introduction
Digital Surveillance Solutions, Inc. provides professional consulting and integration services to help our clients evaluate, design, test and implement best of breed network security products that are process, technology and resource-enabled to provide high quality, cost effective solutions. Digital Surveillance Solutions, Inc. follows the principle that our success is built upon the success of our clients. Therefore, we form partnerships with our clients in helping them achieve their goals.

Background
The Saratoga Springs Police Department has expressed a desire to deploy Video Surveillance at the numerous areas in the city. By deploying Video Surveillance, there is an expressed desire to protect the people and assets of the community by deterring unwanted behavior, enable real-time monitoring and to increase the likelihood of having forensic evidence in the event that unwanted behaviors occur. Digital Surveillance Solutions, Inc. would like to take this opportunity to qualify the scope and engagement of work at the Saratoga Springs Police Department for achieving a quality solution.

4
City of Saratoga Springs - Initials for acceptance______ Digital Surveillance Solutions, Inc. - Initials for acceptance______

Digital Surveillance Solutions, Inc. 2013

Executive Summary
This proposal outlines the methodology Digital Surveillance Solutions, Inc. will utilize for this engagement, along with the scope of the project, a description of the project deliverables, responsibilities for all parties, and the estimated fees for the project.

Summary of Project Approach

Our project approach is practical and disciplined, incorporating Saratoga Springs Police Departments input throughout the entire life cycle on priorities, scope, findings, recommendations and most of all expected deliverables. We will leverage best practices while adopting them to Saratoga Springs Police Departments needs and culture. The goal is to insure that the Saratoga Springs Police Department receives value and its expectations are exceeded from its investment of time and money. We leverage our Client Engagement Process, which provides the foundation for all project communications. Those components include: A Review of tasks, responsibilities and expected deliverables prior to implementation. (Kickoff Meeting) Identification of Project Concerns, Risks and Issues. Saratoga Springs Police Departments Feedback and Taking Appropriate Actions. Measures of Success. Escalation Process. Project Post Review.

5
City of Saratoga Springs - Initials for acceptance______ Digital Surveillance Solutions, Inc. - Initials for acceptance______

Digital Surveillance Solutions, Inc. 2013

Overview of Project Schedule

The project is scheduled to begin on a date yet to be determined and end approximately six weeks after commencement. At project completion, Saratoga Springs Police Department will be provided a functioning IP video surveillance system. Below is a tentative timeline concerning project rollout: Task Name Kick Off Meeting Pre-Cable Walkthrough Cabling, Terminations and Testing Server, Storage, and Network Hardware Procurement Camera & Software Procurement Camera Configuration Server, Storage Network Hardware Installation Exacq Video Base Installation Begin Camera/Radio Installation and Configuration on Server Admin Review/Training End User Training Start TBD TBD Week 1 Finish Same Day TBD Week 1 Responsibility of: DSS and City of SS DSS and City of SS DSS

Up to 30 days Week 1 Week 2 One week prior to install Week 3 Week 3

Up to 30 days Week 1 Week 2 One week prior to install Week 3 Week 3

DSS DSS DSS

DSS DSS

Week 4 Week 5 Week 6

Week 4 Week 5 Week 6

DSS DSS and City of SS DSS and City of SS

6
City of Saratoga Springs - Initials for acceptance______ Digital Surveillance Solutions, Inc. - Initials for acceptance______

Digital Surveillance Solutions, Inc. 2013

Review of Digital Surveillance Solutions, Inc. Roles and Responsibilities

Digital Surveillance Solutions, Inc. is responsible to provide Saratoga Springs Police Department with professional and satisfactory completion of the stated work in the project timeline stated previously. Digital Surveillance Solutions, Inc. will find suitable replacements for any of the technical personnel in cases of prolonged illness or extenuating circumstances. Digital Surveillance Solutions, Inc. will deliver clear, concise and professional deliverables as a result of this engagement. Digital Surveillance Solutions, Inc. will accurately and expediently report all charges and expenses incurred in the execution of this project. Digital Surveillance Solutions, Inc. will provide a pre-installation walk through, verifying camera locations, network closet locations, lens selections and mount points. Digital Surveillance Solutions, Inc. will install, configure and test all cameras associated with this project. Digital Surveillance Solutions, Inc. will configure the identified server(s) for use with Exacq Software and Genetec Software. Digital Surveillance Solutions, Inc. will provide end user and administrator training. Digital Surveillance Solutions, Inc. will procure all products identified via Purchase Order from Saratoga Springs Police Department or City of Saratoga Springs. Digital Surveillance Solutions, Inc. will work with designated Saratoga Springs Police Department personnel on the transfer of knowledge during all aspects of this project. Digital Surveillance Solutions, Inc. will work with designated Saratoga Springs Police Department personnel on the fine tuning of the system after install. This process usually takes up to a month and Digital Surveillance Solutions, Inc. will work remotely with the identified personnel. Digital Surveillance Solutions, Inc. will communicate any installation delays due to inclement weather to Saratoga Springs Police Department PCC. Digital Surveillance Solutions, Inc. will coordinate work with the Saratoga Springs Traffic Department to have 110v power installed at two designated traffic signal pole located on Broadway. Digital Surveillance Solutions, Inc. will provide coordination of attachment agreements and contracts for the City of Saratoga Springs, National Grid and Verizon.

7
City of Saratoga Springs - Initials for acceptance______ Digital Surveillance Solutions, Inc. - Initials for acceptance______

Digital Surveillance Solutions, Inc. 2013

Review of Saratoga Springs Police Department Roles and Responsibilities

Saratoga Springs Police Department will provide Digital Surveillance Solutions, Inc. with appropriate access to the network and facilities of the organization. This includes all areas to be under surveillance, data center(s), wiring closets and mechanical rooms and any other areas that could impact the deployment of the Video Surveillance System. Ensure workspace facilities are provided to Digital Surveillance Solutions, Inc. that includes a work area, printer/network connectivity (along with internet access), and phone/data line. Saratoga Springs Police Department will provide cooperative access to knowledgeable staff that may be required during the installation of the project including; Administrators, Maintenance and Facilities, and IT staff. Saratoga Springs Police Department will ensure that all infrastructure resources are in place and tested prior to Digital Surveillance Solutions, Inc. installation services. This includes fiber between closets (if needed). Saratoga Springs Police Department will identify Video Surveillance System endusers and administrators, and work with Digital Surveillance Solutions, Inc. on identifying appropriate rights to the Exacq Video System. Saratoga Springs Police Department will procure network switches, servers and storage not identified via Purchase Order to Digital Surveillance Solutions, Inc. yet identified in Digital Surveillance Solutions, Inc. hardware recommendation documents provided. Saratoga Springs Police Department will be responsible for the installation of Workstations or Networking Hardware needed for this project. City of Saratoga Springs will engage National Grid and Verizon with all legal contracts that require examination and signatures (from city officials) for agreements that pertain to pole attachments and power for camera equipment. Prior to the delivery of any services defined in this Statement of Work, Saratoga Springs Police Department will designate a person as Digital Surveillance Solutions, Inc.s Primary Client Contact (PCC). The PCC will be the person to whom all Digital Surveillance Solutions, Inc. communications will be addressed and who has the authority to act for Saratoga Springs Police Department in all aspects of the project. Saratoga Springs Police Department (or City of Saratoga Springs) will supply all needed man lifts both for external camera installation or will reimburse Digital Surveillance Solutions for lift rental charges as stated in project quotation.

8
City of Saratoga Springs - Initials for acceptance______ Digital Surveillance Solutions, Inc. - Initials for acceptance______

Digital Surveillance Solutions, Inc. 2013

The PCCs responsibilities will include: Serve as the interface between Digital Surveillance Solutions, Inc. and Saratoga Springs Police Department. Identify, schedule and confirm availability of support staff and management for onsite meetings (if necessary) and training. Schedule meeting/training rooms as necessary. Work with Digital Surveillance Solutions, Inc. to administer the Project Change process. Obtain and provide information, data, decisions and approvals, within 1 working day of Digital Surveillance Solutions, Inc.s request, unless both parties agree to an extended response time. Resolve deviations from project plans that may be caused by Saratoga Springs Police Department. Help resolve project issues, and escalate issues within the Saratoga Springs Police Department. Monitor and report project status on a regular basis with the Saratoga Springs Police Departments management.

9
City of Saratoga Springs - Initials for acceptance______ Digital Surveillance Solutions, Inc. - Initials for acceptance______

Digital Surveillance Solutions, Inc. 2013

Distinctive Aspects of this Proposal

Staff Experience - The resources that Digital Surveillance Solutions, Inc. is proposing to engage in this project have considerable experience with IP video surveillance systems, its associated business processes and the tools utilized to support these systems. In addition, Digital Surveillance Solutions, Inc.s resources have extensive experience with leading and managing successful deployment of security systems. It is also important to point out that Digital Surveillance Solutions, Inc. is committed to maintaining the same set of core resources throughout this phase and all subsequent phases of the IP Video Surveillance Project. Engagement Methodology - The Digital Surveillance Solutions, Inc. Methodology is a disciplined approach to project communications and project management and control. It incorporates timely check-points to ensure client expectations of deliverables are consistent with that of Digital Surveillance Solutions, Inc.s expectations. Lastly, our methodology leverages various practical tools to ensure consistent/quality communications and knowledge transfer to Saratoga Springs Police Department at all levels throughout the installation period. Megapixel Cameras Digital Surveillance Solutions, Inc. utilizes megapixel IP Video cameras to provide exceptional image detail where it is needed. These images can be digitally panned, tilted and zoomed during live or recorded playback. Multi-Megapixel Cameras Digital Surveillance Solutions, Inc. has recommended 3 and 5 Megapixel exterior fixed cameras for this project. These cameras help maximize coverage in large outdoor applications allowing superior imagery in both day and night conditions. Exacq Software Digital Surveillance Solutions, Inc. proposes the deployment of Exacq Professional software for this project. Exacq is the recognized market share leader in IP Video software worldwide and has been an excellent and reliable partner for Digital Surveillance Solutions, Inc. for five years. Their products are stable, extremely feature rich and are continually being improved upon. IP based Video Surveillance System An open platform IP Video system provides the City unparalleled flexibility for growth and utilization of the system. The City can grant user rights to external entities (i.e. first responders) for system access in the case of an emergency.

10
City of Saratoga Springs - Initials for acceptance______ Digital Surveillance Solutions, Inc. - Initials for acceptance______

Digital Surveillance Solutions, Inc. 2013

Engagement Scope
Digital Surveillance Solutions, Inc. will provide professional integration services to install an IP video surveillance system for the Saratoga Springs Police Department in Saratoga Springs, NY. This engagement will focus on the following high level activities: Scope Item 1: Scope Item 2: Scope Item 3: Scope Item 4: Scope Item 5: Server Configuration of Exacq Professional Software. Configuration and Installation of IP Cameras. End User and Administrative Training. Knowledge transfer to identified staff. Documentation creation and turnover to identified officials resources.

The scope of this Statement of Work is to provide Saratoga Springs Police Department with a working understanding of the steps to implement an IP video surveillance system and the cost associated with such. This initiative is estimated to be approximately six (6) weeks in duration, including Digital Surveillance Solutions, Inc. prep time prior to on-site installation.

Deliverables
This engagement is focused specifically to provide Saratoga Springs Police Department with a completely functioning IP Video Surveillance Solution. Given this, Digital Surveillance Solutions, Inc. will deliver all services necessary to complete the following deliverables: Deliverable Item 1: Completely installed and configured IP Video Surveillance System. Deliverable Item 2: Train identified individuals as End Users and/or Administrators. Deliverable Item 3: Complete documentation on the configured system.

11
City of Saratoga Springs - Initials for acceptance______ Digital Surveillance Solutions, Inc. - Initials for acceptance______

Digital Surveillance Solutions, Inc. 2013

Constraints and Exclusions

Constraints
Digital Surveillance Solutions, Inc. has estimated the duration for this project, to be of six (6) weeks. This time frame has been reflected in all estimates included in this statement of work. This engagement will be a highly focused effort that will be limited to the scope identified above and defined as part of the deliverables. No additional constraints have been defined at this time.

Exclusions
The following areas are not included in the scope of this engagement: 1. Genetec Licensing for 1 wired cameras (E1) Unused camera licenses are available to date 2. Costs related to traffic lane closures 3. Labor costs outside of normal business hours M-F 9-5 4. Post project maintenance at time and materials rates 5. Required Video Workstations/Monitors (for dispatch viewing) 6. Saratoga PD Network Configuration 7. Saratoga PD available switch ports 8. Adequate Network Bandwidth at Saratoga PD for client connectivity 9. Client Software Installation for dispatch only 10. UPS Backup for Exacq NVR 11. Engineered drawings

Confidentiality
Digital Surveillance Solutions Inc. agrees to keep confidential all Deliverables and all technical, product, business, financial, and other information regarding the business and software programs of Saratoga Springs Police Department (the "Confidential Information"), including but not limited to programming techniques and methods, research and development, computer programs documentation, student and staff identity, and business methods. Digital Surveillance Solutions Inc. shall at all times protect and safeguard the Confidential Information and agrees not to disclose, give, transmit or otherwise convey any Confidential Information, in whole or in part, to any other party. Digital Surveillance Solutions Inc. further agrees not to attempt to ascertain the source code of any Saratoga Springs Police Department computer programs by unauthorized access or review, reverse engineering, decompilation, disassembly, or any other technique or method. Digital Surveillance Solutions Inc. agrees that it will not use any Confidential Information for its own purpose or for the benefit of any third party and shall honor the copyrights of Saratoga Springs Police Department and will not copy, duplicate, or in any manner reproduce any such copyrighted materials. The provisions of this Confidentiality shall survive termination or expiration of this Agreement or any Statement of Work hereunder.

12
City of Saratoga Springs - Initials for acceptance______ Digital Surveillance Solutions, Inc. - Initials for acceptance______

Digital Surveillance Solutions, Inc. 2013

Logistics
Completion Criteria
The project will be considered complete when the deliverables described in this Statement of Work have been fulfilled and have been delivered to the Saratoga Springs Police Department PCC. A final Acceptance Form will be presented to the Saratoga Springs Police Department PCC for agreement and execution indicating completion of the project.

Project Change
It may become necessary to amend the Statement of Work for reasons including, but not limited to, the following: Discretionary changes to the project schedule. Discretionary changes in the scope of the project. Requested changes to the work hours of Digital Surveillance Solutions, Inc. personnel. Environmental or architectural impediments that cannot be foreseen. Lack of access to client personnel, data or facilities necessary to complete project

In the event that it is necessary to change this Statement of Work, Digital Surveillance Solutions, Inc. will initiate the Change Control process with the Saratoga Springs Police Department PCC as outlined in Appendix A: Project Change Control Procedure.

Estimated Schedule
This engagement is slated to be approximately six (6) weeks including lag time (product procurement). With respect to task execution, Digital Surveillance Solutions, Inc. expects 65% of all activities and tasks to be performed on-site at Saratoga Springs Police Department location, with the remainder being performed by Digital Surveillance Solutions, Inc. personnel at locations designated by Digital Surveillance Solutions, Inc.

13
City of Saratoga Springs - Initials for acceptance______ Digital Surveillance Solutions, Inc. - Initials for acceptance______

Digital Surveillance Solutions, Inc. 2013

Staffing
Digital Surveillance Solutions, Inc. has identified the following staffing requirements to successfully complete this project in the allotted time frame: - System Engineer/Project Manager: Will be the point person for the Saratoga Springs Police Department Primary Client Contact. Will configure the identified server. Configure and install the identified cameras for the IP Video Solution. Provide knowledge transfer throughout the project to Saratoga Springs Police Department Staff. Will train end users and administrators.

- Project Engineer/Technician: Will assist in the installation and configuration of cameras for the IP Video Solution.

14
City of Saratoga Springs - Initials for acceptance______ Digital Surveillance Solutions, Inc. - Initials for acceptance______

Digital Surveillance Solutions, Inc. 2013

Charges
Digital Surveillance Solutions, Inc. has estimated the product and work involved to deliver the installation services to Saratoga Springs Police Department on a separate addendum. We have provided an itemized quote for cameras, servers, software and installation services associated with the project. Server, storage and network specifications/recommendations have been provided in a separate addendum. If there is a change identified that will affect this project, it will be documented utilizing the Project Change Request noted in Appendix A: Project Change Control Procedure. All price changes associated with changes to the Statement of Work will be defined and submitted for acceptance prior to implementation of the changes.

Payment Structure
Digital Surveillance Solutions, Inc. requires payment be paid upon completion of all deliverables identified above. Project Cost Summary Phase 1 ONLY [Red Cameras & Coverage] $53,931.12 [Includes NYS OGS Materials, Labor, Non-OGS Costs including National Grid & Verizon Fees, Camera Operating Costs]

15
City of Saratoga Springs - Initials for acceptance______ Digital Surveillance Solutions, Inc. - Initials for acceptance______

Digital Surveillance Solutions, Inc. 2013

Signature
An authorized signature below indicates acceptance by Saratoga Springs Police Department of this Statement of Work. Digital Surveillance Solutions, Inc. also requires the acceptance of our Terms and Conditions document which is included as part of this package.
For City of Saratoga Springs: For Digital Surveillance Solutions, Inc.:

Signature

Signature

Printed Name

Printed Name

Title City of Saratoga Springs Company/Organization

Title Digital Surveillance Solutions, Inc. Company

Date

Date

Other:

Signature

Printed Name

Title

Company

Date

16
City of Saratoga Springs - Initials for acceptance______ Digital Surveillance Solutions, Inc. - Initials for acceptance______

Digital Surveillance Solutions, Inc. 2013

Appendix A: Project Change Control Procedure

It may become necessary to amend this Statement of Work for reasons including, but not limited to, the following: Discretionary changes to the project schedule Discretionary changes in the scope of the project Requested changes to the work hours of Digital Surveillance Solutions, Inc. personnel Environmental or architectural impediments that cannot be foreseen. Lack of access to client personnel or facilities necessary to complete project

In the event that it is necessary to change this Statement of Work, the following process will be followed: A Project Change Request (PCR) will be the vehicle for communicating change. The PCR must describe the change, reasons for the change, and the effect the change will have on the project, which may include scheduling changes, pricing, etc. A PCR may be initiated by either Digital Surveillance Solutions, Inc. or client based on the situation. The designated Project Manager of the requesting party will review the proposed change and determine whether to submit the request to the other party. Both Project Managers will review the proposed change and approve it or reject it. If further investigation on the part of Digital Surveillance Solutions, Inc. is requested in order to determine the scope of the change, any charges for that investigation will be outlined. Both Project Managers will sign the PCR, indicating the acceptance of both parties to the changes, which may affect pricing, schedules, and contractual commitments. Upon acceptance of the change request by both project managers, the scope of work and costs will be modified appropriately, and the changes will be incorporated into the project. The Purchase Order affected by the change will be indicated on the PCR, and the PCR Number will be referenced when invoicing for any additional charges against the Purchase Order. A sample Project Change Request is provided on the following page:

17
City of Saratoga Springs - Initials for acceptance______ Digital Surveillance Solutions, Inc. - Initials for acceptance______

Digital Surveillance Solutions, Inc. 2013

Project Change Request

Date: ____________________________ Requester: ____________________________

PCR Number: _______________________

Nature of the proposed change:

Reason for the Change:

Impact of the Change: Project schedule: Project pricing: Other impact: P.O. to which changes will apply: Signatures: Approved Digital Surveillance Solutions, Inc. Project Manager: Date: Rejected Approved Client Project Manager: Date: Please file with the Project Control Office Rejected

Terms and Conditions

18
City of Saratoga Springs - Initials for acceptance______ Digital Surveillance Solutions, Inc. - Initials for acceptance______ Digital Surveillance Solutions, Inc. 2013

1. PRINTED AGREEMENT None of the PRINTED AGREEMENT or its terms and conditions may be altered without the express written approval of an officer of Digital Surveillance Solutions, Inc. 2. Digital Surveillance Solutions, Inc., hereinafter SELLER agrees to install specified system on premises and to make any necessary inspections and tests to deliver system to purchaser in operating condition in accordance with standard installation procedures of seller. The installation will be completed within a reasonable length of time based on the conditions inherent in the premises and sellers installation schedule. 3. FULL 180 DAY WARRANTY Seller promises to furnish a replacement part for any portion of your Video system which proves to be defective in workmanship or material under normal use for a period of 180 DAYS from the date of installation. We reserve the right to use reconditioned parts in fulfillment of this warranty. This warranty only applies to products that were purchased from Seller. We will furnish the labor to remove and replace the defective part during the same 180 Day Period. Seller makes no other warranty except as herein specifically set forth, particularly any warranty of merchantability or fitness for any particular purpose, either express or implied in law. GENERAL: Furnishing of parts and labor as described above shall constitute fulfillment of all Seller obligations with respect to this warranty, and replacement parts will be warranted only for the unexpired portion of the original warranty. A bill of sale, cancelled check or payment record should be kept to verify purchase date and establish warranty period. To obtain service, call the office listed on the Purchase Agreement you signed at the time of purchase of your system. Ready access to the system for service is the responsibility of the purchaser. We will perform service during normal working hours. For emergency service, we will charge you an emergency service labor premium. We will endeavor to perform service within 48 hours after notification of a problem by the purchaser. EXCLUSIONS This warranty applies only to systems sold and retained within the continental USA. This warranty does not apply to the product or parts that have been damaged by accident, abuse, lack of proper maintenance, unauthorized alterations, misapplication, fire, flood or acts of God. This warranty does not cover service calls which do not involve defective workmanship or materials. IN NO WAY WILL SELLER BE RESPONSIBLE FOR CONSEQUENTIAL DAMAGES. 4. SELLER NOT AN INSURER It is understood and agreed: That Seller is not an insurer; that insurance, if any, shall be obtained by Purchaser; that the payment for system provided for herein is based solely on the value of the system as set forth herein and are unrelated to the value of the Purchasers property or premises; THAT SELLER MAKES NO GUARANTEE OR WARRANTY INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS THAT THE EQUIPMENT OR SERVICES SUPPLIED WILL AVERT OR PREVENT OCCURRENCES OR THE CONSEQUENCES THEREFROM WHICH THE SYSTEM IS DESIGNED TO DETECT, RECORD or AVERT. Purchaser acknowledges that it is impractical and extremely difficult to fix the actual damages, if any, which may proximately result from a failure to perform any of the obligations herein, or the failure of the system to properly operate with resulting loss to Purchaser because of, among other things: (a) The uncertain amount of value of Purchasers property or others kept on premises which may be lost, stolen, destroyed, damaged or otherwise affected buy occurrences which the system or service is designed to detect or avert. (b) The uncertainty of the response time of any police or fire department, should the police or fire department be dispatched as a result of a signal being received. (c) The inability to ascertain what portion, if any, of any loss would be proximately caused by Sellers failure to perform or by failure of its equipment to operate. (d) The nature of the service to be performed by Seller, Purchaser understands and agrees that if Seller should be found liable for loss or damage due from a failure of Seller to perform any of the obligations herein, including but not limited to installation, maintenance, or service which results in the failure of the system or equipment in any respect whatsoever, Sellers liability shall be limited to Two Hundred Fifty ($250.00) Dollars and this liability shall be exclusive; and that the provisions of this Section shall apply if loss or damages, irrespective of cause or origin, results directly or indirectly from performance or nonperformance of the obligations imposed by this contract, or from negligence, active or otherwise, of Seller, its agents, assigns or employees. In the event that the Purchaser wishes Seller to assume greater liability, Purchaser may, as a matter of right, obtain from Seller a higher limit by paying an additional amount proportioned to the increase in damages, but such additional obligation shall in no way be interpreted to hold Seller as an insurer. 5. INDEMNIFICATION Purchaser agrees to and shall indemnify and save harmless the seller, its employees and agents for and against third party claims, lawsuits and losses arising out of or in connection with the operation or upon alleged intentional conduct or active or passive negligence on the part of seller, its agents, servants or employees or upon alleged intentional conduct or active or passive negligence on the part of Seller, its agents, servants or employees.

The Seller assumes no liability for delay in installation of the system, or interruption of service due to strikes, riots, floods, fires, acts of God or any cause beyond the control of the Seller including the interruption in telephone service or internet service. Seller will not be required to supply service to the Purchaser while interruption of service due to any such cause shall continue. 6. Except as otherwise herein provided, this Agreement shall remain in force in perpetuity until either party informs the other in writing that it wishes to end the agreement. This notice shall be sent at least thirty (30) days prior to the expiration of the current support period. 7. NETWORK and INTERNET CONNECTIONS Seller will assist purchaser in making necessary arrangements to secure Network and Internet service connections for system. The charge for the installation and continuation of this service will be the responsibility of the purchaser. 8. TESTING It is the responsibility of the Purchaser to test the system for proper operation periodically but not less than weekly unless the Purchaser has entered into a support agreement with the Seller. 9. RETENTION OF TITLE AND RIGHT OF ACCESS The system shall remain the personal property of Seller until fully paid for in cash by purchaser and purchaser agrees to perform all acts which may be necessary to assure the retention of title to the system by seller. Should purchaser default in any payment for the system or part, then purchaser authorizes and empowers seller to remove the system or part from the premises. Such removal, if made by seller, shall not be deemed a waiver of sellers right to damages seller sustains as a result of purchasers default and seller shall have the right to enforce any other legal remedy or right. Furthermore, seller shall be in no way obligated to restore the premises to its original condition, or redecorate same in the event the system or part is removed as a result of purchasers default in payment. Risk of loss of the system, or any part of the same, shall pass to purchaser upon delivery to the premises of such system or part. 10. RIGHTS AND COST OF COLLECTION Costs of collection of accounts overdue including reasonable attorneys fees shall be borne by the purchaser. Any action taken under paragraph six and/or paragraph twelve shall in no way prejudice sellers right to collection of unpaid charges and costs herein enumerated. 11. NOTICE TO PURCHASER Under the Mechanics Lien Law, any person who helps to improve your property and is not paid has the right to enforce his claim against your property. Under law, you may protect yourself against such claims either by filing with the Court a No Lien Agreement or a payment bond, depending upon the law of the state where your property is located. 12. The Purchaser agrees that any person or persons, unauthorized by the Seller, will not be permitted to alter, remove, or tamper with the equipment necessary for the system to function. This equipment as well as maintenance thereof remains the responsibility of Seller while the Purchaser maintains the equipment under a support contract with the Seller. 13. ENTIRE AGREEMENT This instrument contains the entire agreement between the parties hereto with respect to the transactions described herein and supersedes all previous negotiations, commitments and writing pertaining hereto. Only an officer of the Seller is authorized to sign this agreement. If any of the terms or provisions of this agreement shall be determined to be invalid or inoperative, all of the remaining terms and provisions shall remain in full force and effect. This Agreement dated ______________ by and between Digital Surveillance Solutions, Inc. with offices at 2727 Broadway, Buffalo, NY and The City of Saratoga Springs, Saratoga, NY, hereinafter Purchaser. Whereas Purchaser is the Municipality: and Whereas Purchaser desires additions and support for the Video Surveillance System on said premises; Now therefore, in consideration of the mutual promises contained herein and other good and valuable consideration, the receipt of which is hereby acknowledged, the parties agree as follows: In Witness Whereof, we have set our hands and seals this_________ day of _________, 20___. Seller: Digital Surveillance Systems, Inc. By Purchaser: City of Saratoga Springs By

19
City of Saratoga Springs - Initials for acceptance______ Digital Surveillance Solutions, Inc. - Initials for acceptance______

Digital Surveillance Solutions, Inc. 2013

A Project Plan to Install a City Wide Video Surveillance System for the City of Saratoga Springs

Created On: September 27, 2012 Updated On: February 8, 2013

Contents
Executive Overview ...................................................................................................................................... 3 Site Research ................................................................................................................................................ 4 Site Diagram ............................................................................................................................................. 5 Wireless & Wired Feasibility..................................................................................................................... 6 Mounting Assets, Ownership and ongoing costs considerations of each Location: ................................ 7 Site Design Specification............................................................................................................................... 8 Recording Headend Requirements .......................................................................................................... 8 Cameras ................................................................................................................................................. 8,9 Network Connectivity ............................................................................................................................... 9 Wireless Network ................................................................................................................................... 10 Non-Penetrating Roof Mount................................................................................................................. 11 Wireless Bandwidth Detail ..................................................................................................................... 12 Bandwidth Estimate Calculations ........................................................................................................... 13 Camera and Radio Mounting Assets ................................................................................................. 14-24 Installation Logistics ............................................................................................................................... 25 Proposed Timeline .................................................................................................................................. 25 Next Steps............................................................................................................................................... 26 Proposed Equipment Schedule .................................................................................................................. 26 Pricing by Phase - NYS OGS Contract & Additional Costs ...................................................................... 27-31 Project Exclusions ................................................................................................................................... 32 Summary................................................................................................................................................. 32

Executive Overview
The City of Saratoga Springs Police Department currently has a Genetec IP Video Camera System that provides the Police Department with surveillance video. The coverage consists of mostly interior video surveillance with limited views of areas outside of the City Hall building. The cameras are hardwired for network connectivity and physically secured to the building. It is the desire of Saratoga Springs city officials and the Police Department to create a design plan that extends camera coverage to many of the major streets in the city. It is the objective of Digital Surveillance Solutions, Inc. (DSS) to make the best use of the allotted budget while at the same time achieving a robust and reliable system that will require minimal maintenance. DSS recommends that the system be broken into two phases. The first phase is Priority 1 (Red); including cameras that are high priority for which budget currently exists. Phase 2 cameras or Priority 2 (yellow) cameras will be added in the future as budgets allows. Budgeting for both phases is addressed in this design plan. The main considerations in providing this system proposal are to:

Provide a comprehensive design that depicts all engineering details of the system Allow sufficient network security to cameras and recording system Provide ease of use for the Saratoga Springs Police Department Provide a scalable system so that cameras can be added at a later time Create a design which has a minimal aesthetic impact on the current city environment Provide detailed equipment and installation pricing that meets current budget Provide all equipment, labor and support sourced through DSS NYS OGS Contract

Site Research
Saratoga Springs PD has identified the following locations and type of camera for desired street coverage: Cam # - Location E1 - Broadway/Lake Ave E2 - Caroline St/Broadway E3 - Broadway/Division St E4 - Caroline St/Putnam St E5 - Caroline St/Putnam St E6 - Putnam St/Gardner Ln E7 - Caroline St/Henry St E8 - Phila St/Putnam St E9 - Phila St/Putnam St E10 - Spring St/Putnam St Field of View View of Lake Ave between Broadway and Lake Ave Fixed View of Caroline St (pointing east) - Fixed View of Broadway (east side) PTZ View of Caroline St (pointing west) - Fixed View of Caroline St (pointing east) Fixed View of both Putnam St and Gardner Ln Fixed View of Caroline St (pointing west) Fixed View of Phila St (pointing east) Fixed View of Phila St (pointing west) Fixed View of Putnam St - Fixed

Site Diagram
The following diagram depicts camera locations, camera priority, type of camera and required camera view.

Wireless & Wired Feasibility

Network connectivity is required from each camera location to Saratoga Springs City Hall for video recording and viewing. Site design requires a wired and wireless network to facilitate backhaul of video data to City Hall. This diagram depicts the required wired and wireless network connectivity for each camera location:

Mounting Assets, Ownership of Each Location

Camera-Location
E1 - Broadway/Lake Ave E2 - Caroline St/Broadway E3 - Broadway/Division St E4 - Caroline St/Putnam St E5 - Caroline St/Putnam St E6 - Putnam St/Gardner Ln E7 - Caroline St/Henry St E8 - Phila St/Putnam St E9 - Phila St/Putnam St E10 - Spring St/Putnam St Wireless Relay Node Locations Public Library P1 Relay Roof: Public Library P2 Relay Roof: Aux 1 Back Up Pole: Aux 2 Back Up Pole:

Ownership
City of Saratoga Springs City of Saratoga Springs Traffic Dept. City of Saratoga Springs Traffic Dept. Nat Grid/Verizon Pole Rights Nat Grid/Verizon Pole Rights Nat Grid/Verizon Pole Rights Nat Grid/Verizon Pole Rights DPW Parking Garage DPW Parking Garage Nat Grid/Verizon Pole Rights Public Library (South) Public Library (North) Nat Grid/Verizon Pole Rights Nat Grid/Verizon Pole Rights

Notes
Hardwired, mount to building Power Required Power Required Power Required for cameras & node Power Required for cameras & node Power Required for camera & node Power Required Power Required for cameras & node Power Required for cameras & node Power Required Power Available, Non Pen. Roof Mount Power Available, Non Pen. Roof Mount Possible LoS Backup for phase 2 Possible LoS Backup for phase 2

Site Design Specification

Recording Head-End Requirements
Saratoga Springs PD has specified seven (7) days of video storage for this project. The design will involve installing a new Network Video Recorder (NVR) at Saratoga Springs City Hall. The NVR is in addition to the existing Genetec recording server. The specified NVR will be an ExacqVision NVR/Server. This unit is a 6TB/5TB usable, rack mounted, IP recording server. One to Sixty-four cameras can be recorded (less with higher quality camera such as the units being used on this project). The Exacq NVR will run on the Win 7 Pro operating system. All cameras with wireless network connectivity will be recorded on the Exacq NVR. The two wired cameras mounted at City Hall will be recorded onto the existing Genetec System. Priority 1 and Priority 2 cameras will constantly record at 10 frames per second at maximum resolution.

Cameras
Saratoga Springs PD has specified camera locations and camera types for this project. The selected cameras for the street surveillance project include fixed lens and PTZ (pan, tilt & zoom). Specified cameras are manufactured by Axis Communications, a world leader in high quality, best of breed surveillance equipment. With respect to the size of the areas to be covered, type of traffic activity, and the surrounding environment, DSS has recommended 3 Megapixel and 5 Megapixel fixed units that will provide a constant stream of recorded fixed images in their fields of view. Some digital zoom capability will be possible with the fixed cameras for both live and recorded video. For pinpoint views, the dispatch operator can manually control the PTZ cameras to monitor suspicious behavior. PTZ cameras provide HDTV (2 Megapixel) resolution with 20x optical and 12x digital zooming capability. All cameras are outdoor ready, day/night cameras with the capability of SD card or edge recording. All cameras will be supplied with 32GB SD cards for onboard storage. This feature allows cameras to record video locally if wireless transmission is disrupted. All cameras have a 3 year manufacturers warranty. For all cameras located in Saratoga Springs public areas, it has been noted that an unobtrusive camera look is desired. The cameras to be mounted in and around the city are as aesthetically neutral as possible. The specified dome form factor cameras provides a discreet appearance while offering some measure of deterrence. All cameras include IP66 weather rated enclosures. The enclosures will be necessary to house any power or network connectivity associated with the wireless nodes or radios that will be located on poles. The enclosures will then be mounted to the appropriate heights (15-20) on the poles. This approach provides a streamlined look to the entire camera, enclosure and radio assembly.

Cameras (Continued)
Images of specified cameras and mounting: P3347/67-VE fixed camera surface mounted on IP66 enclosure Q6035-E PTZ camera mounted on IP66 enclosure

City surveillance application with sector antenna, mast, camera and radio

Network Connectivity
Network connectivity from each camera to the Saratoga City Hall is critical for proper operation of the video surveillance system. In order to achieve network connectivity from the City Hall roof into the Police Department network and recording NVR, DSS has specified an Allied Telesis PoE (Power over Ethernet) switch to be installed indoors at the roof level. A data drop will be required to connect the wireless network to the Exacq NVR. The PoE switch will be mounted inside an enclosure which will be located in the attic space of City Hall. 110v power and mounting location is available near the hatchway to roof. 9

Wireless Network
DSS has specified wireless radio equipment manufactured by Ubiquiti Networks. Ubiquiti radios are a point to point or point to multi-point wireless solution. The units are PoE powered. The Ubiquiti adapter utilizes outdoor rated Category 5E cable. Ubiquiti radios can transmit on multiple frequencies (900Mhz, 2.4Ghz, 3Ghz, 5Ghz+) at sufficient bandwidth. The Ubiquiti NanoStation M5 radios provide a 43 degree horizontal beam of coverage as well as a 41 degree vertical beam of coverage which make them suitable for the pointto-multi-point applications proposed. Ubiquiti has a variety of mounting options and a low profile. With an easy to use web interface, the radios can be easily monitored and configured. DSS specifies the use of NanoStation M5 for this application. The NSM5 operates on the 5Ghz+ range to provide maximum bandwidth capabilities.

Typical Ubiquiti Point-Multi Point System Application

Electrostatic Discharge Prevention

Ubiquiti Radio & Mount

10

Non Penetrating Roof Mount

Ubiquiti radio relay nodes have been specified for continuous connectivity from Saratoga Library to City Hall. This installation on rooftops includes the use of non-penetrating roof mounts. This is a preferred mounting method to avoid any potential damage roof mounting can cause such as water damage and to allow for easy mobility of the radio. The mount is secured to the roof using concrete blocks as ballast to prevent any movement. The mast comes in a variety of lengths to achieve optimal line of sight. For this application, we have specified a 60 (or 5) height for the mast of the mount structure which will be sufficient for the roof locations chosen at City Hall and the Library. In addition, rubber mats have been included to protect the roof. Tessco non-penetrating roof mount

11

Wireless Bandwidth Detail

The camera system will transmit video data wirelessly through Ubiquiti NanoStation M5 radio links back to City Hall. This wireless network video data can be quantified into what is known as bandwidth. Each cameras video stream creates an estimated amount of data that DSS has compiled into a bandwidth estimate sheet (see below).

Priority 1 Wireless Bandwidth For all Priority 1 wireless cameras DSS estimates a range of 13.25 16.78 Mbits/s (Megabits per second) will be reaching the Ubiquiti radios at City Hall. This is within range of the specified receiving capability of the NanoStation M5 radios. For both wired and wireless Priority 1 cameras the total bandwidth estimated at the City Hall network to be recorded on the new Exacq server will range from 22.3 28.26 Mbit/s.

Priority 2 Wireless Bandwidth For all Priority 2 wireless cameras DSS estimates a range of 14.2 17.92 Mbits/s.

All Wireless Cameras Bandwidth For all wireless cameras the calculated bandwidth range will be 27.45 34.7 Mbits/s. This is within range of the capabilities of the Ubiquiti radios transmission and receiving capabilities at the 5Ghz frequency.

12

Bandwidth Estimate Calculations for All Cameras

P3367-VE Cam E2 - Wireless 5.5 Range - Hard Wired 9.05 - 11.48 2.1 5.5 7.6 - 9.65 3.55 3.55 5.65 - 7.13 May be as high as 7.0 in low light

Q6035-E P3367-VE

P3346-VE P3346-VE

Wireless Link Cam E3 to City Hall node Cam E4 to City Hall node Range for multi-point from Broadway back to City Hall Wireless Link Cam E5 relay node off South Library to City Hall node Cam E6 relay node off South Library to City Hall node Range for multi-point link from S. Library back to City Hall

May be as high as 7.0 in low light May be as high as 2.65 in low light

May be as high as 2.65 in low light May be as high as 4.48 in low light

Hard Wired Range 9.05 - 11.48 Wireless Range 13.25 - 16.78 P1 Bandwidth Range 22.3 - 28.26

Wired Bandwidth at City Hall Wireless Bandwidth Transmitted to City Hall Total Wired & Wireless Bandwidth - Priority 1

Priority 2
Cam Type P3346-VE P3346-VE P3346-VE P3346-VE

Wireless Bandwidth Estimates

Wireless Link Cam E7 to Library North node then to City Hall node Cam E8 to Library South node then to City Hall node Cam E9 to Library South node then City Hall node Cam E10 to E6/E8 or relay then to Library South to City Hall P2 Wireless Bandwidth Range Bandwidth Mbit/s (Avg) 3.55 3.55 3.55 3.55 14.2 - 17.92 Possible Maximum Bandwidth May be as high as 4.48 in low light " " " Total Wireless Bandwidth - Priority 2 Grand Total - Priority 1 & 2 Grand Total - Priority 1 & 2

P2 Wireless Bandwidth Range 27.45 - 34.7 P2 Hard Wired & Wireless Bandwidth Range 36.5 - 46.18

13

Camera and Radio Mounting Asset Details

Camera E1 shall be wired cameras as specified; E1 will be surface mounted on the City Hall and wired to the main IT closet. Cameras E2 and E3 will require a wireless network to transport the video from the cameras to City Hall and will be mounted to Traffic Department signal poles at the corner of Broadway & Caroline and Broadway and Division. DSS has verified a wireless line-of-sight between camera locations to City Hall. Cameras E4, E5, E6, and E10 cameras will be mounted on National Grid/Verizon owned poles and will require a wireless network to transport the video from the cameras to the South relay point off of the Saratoga Public Library (south) radio node, then to City Hall. Cameras E8 and E9 are mounted at the Parking Garage (owned by the City, Managed by DPW). A light pole exists at the corner of the top deck of the ramp where cameras can be mounted. These two cameras will also transmit video to the south Library radio node. Camera E7 will be mounted on National Grid/Verizon owned pole and transmit video to a wireless node at on the Library at the north location.. E2 E10 camera locations require un-switched 110v power for the camera and radio equipment. The owner of the pole or mounting asset will be supplied by DSS with documentation that provides a specification for power required. DSS has communicated with National Grid/Verizon, Saratoga Department of Public Works, Traffic Department and Saratoga Public Library on the power requirements. In an effort to provide an optimal wireless network, DSS has completed site testing and verified line of sight and signal strength values at the following locations. Priority 1 Camera Locations Includes a Total of 5 Cameras (wireless only) and 1 wired For Priority 1 camera locations from Saratoga City Hall, specified radios point south down main street picking up cameras E2 (Caroline/Broadway) and E3 (Broadway/Division). A second set of radios create a wireless connection from city hall to the Public Library roof. From the Public Library roof radios will transmit and receive with radios located at E4 and E5 (Caroline/Putnam) and E6 (Putnam/Gardner). Priority 2 Camera Locations Includes a Total of 4 Cameras For future use, Priority 2 or (Phase 2, yellow) the Public Library node will extend the wireless network to cameras E7 (Caroline/Henry), E8-E9 (Phila/Putnam), and E10 (Spring/Putnam). The following pages provide a pictorial view of each camera location.

14

Camera E1: 3 Megapixel, Mounting on SW Corner of City Hall Direction: Pointing East on Lake Radio: None (Hard Wired) Mount Location: Corner of Lake/Broadway

15

Camera E2: 5 Megapixel, Caroline St/Broadway Direction: Pointing East down Caroline [Inset view of Caroline Street] Wireless Radio: Ubiquiti NanoStation M5 Mount Location: Traffic Light Pole Caroline St. & Broadway

16

Camera E3: 2 Megapixel HDTV, Broadway & Division Direction: PTZ (able to point in any direction 360 degree rotation) Radio: Ubiquiti NanoStation M5 Mount Location: Traffic Light Pole at Broadway & Division

17

Cameras E4 & E5: 5 Megapixel HDTV, Caroline St./Putnam Direction: E4 points west on Caroline. E5 points east on Caroline Wireless Radio: Ubiquiti NanoStation M5 Mount Location: Nat Grid/Verizon Pole Corner of Caroline St. & Putnam

18

Camera E6: 3 Megapixel, Putnam St./Gardner Ln Direction: Pointed West into Parking Lot Radio: Ubiquiti NanoStation M5 Mount Location: Nat Grid/Verizon Pole

19

Camera E7: 3 Megapixel, Caroline St./Henry St. Direction: Pointed West down Caroline St Wireless Radio: Ubiquiti NanoStation M5 Mount Location: Nat Grid/Verizon Pole Corner of Caroline St. & Henry St. / Radio Location Library North

20

Camera E8: 3 Megapixel, Phila St./Putnam St. Original Location & New Location Direction: Pointing West down Phila St. Wireless Radio: Ubiquiti NanoStation M5 Mount Location: DPW Garage Light Post

21

Camera E9: 3 Megapixel, Phila & Putnam Direction: Pointed Into Parking Lot & East on Phila St. Wireless Radio: Ubiquiti NanoStation M5 Mount Location: Parking Garage Light Pole

22

Camera E10: 3 Megapixel, Spring & Putnam Direction: Pointing north on Putnam Wireless Radio: Ubiquiti NanoStation M5 Mount Location: NiMo Pole

View from pole northward on Putnam

23

Installation Logistics
DSS will project manage and work closely with municipal and utility entities for the following: Coordination with National Grid & Verizon representatives Power/Telephone Poles Coordination with Saratoga Springs Traffic Department Traffic Signal Poles Coordination with Saratoga Springs Public Library - Roof for mounting radios Coordination with Parking Garage (Department of Public Works) Power and pole location

Coordination will be necessary for: 1. 2. 3. 4. 5. Any make-ready work (National Grid) to the pole prior to attaching cameras and wireless radios Location mounting rights and permission to do so from both National Grid and Verizon Power for radio locations on the Saratoga Springs Library roof top (un-switched power) Power demarcation at the Phila & Putnam camera locations (un-switched power) Power demarcation at the Broadway Traffic Signal Poles (un-switched power)

On-site Logistics during Installation - vehicle traffic, pedestrian traffic and weather A bucket truck or man lift is required to install the cameras and wireless devices. DSS will coordinate with Saratoga Springs PD and Saratoga DPW to be sure the work site is safe. While an effort will be made to complete all work required at each location with a single visit, it should be expected that multiple visits may be required to optimize wireless signal strength as the wireless network grows. Interference from other wireless devices may affect signal strength values on the wireless network. Weather can play a large factor in this type of installation, specifically wind and moisture. The cameras and enclosures should be assembled and installed in dry weather conditions.

24

Proposed Time line

The project timeline includes the following stages: 1) 2) 3) 4) 5) 6) 7) 8) 9) Mounting locations and availability verified (complete) Agreement between City of Saratoga and utilities finalized Power requirements fulfilled at each location Pre-assembly and testing/configuration of devices NVR/Recording Server installed and licensing applied Installation of City Hall and Public Library wireless locations City Camera locations installed Testing, adjustment, and troubleshooting Training and project turn-over

The City of Saratoga Springs would like to have this camera system operational by early summer of 2013. In order for this to occur, DSS recommends the following timeline: February 2013 Complete application and attachment requirement process for the Phase 1 Camera Project with National Grid and Verizon. March 2013 - Procurement of equipment will begin with delivery of cameras, accessories, enclosures and wireless equipment. March 2013 - Coordination will begin with Saratoga DPW and The Traffic Department to ensure all Phase 1 locations have the proper power requirements and connections installed ensuring they are ready for installation of camera equipment. March 2013 Equipment pre-assembly, testing and configuration. April 2013 - The installation of equipment will commence.

The timeline for the priority 1 cameras would take approximately four weeks to complete with signal adjustments and modifications. DSS anticipates sign-off for completion of the Phase 1 project by the end of June 2013.

25

Next Steps
1. Saratoga PD submits project to Saratoga Design Review Board for approval (if needed). 2. City of Saratoga Springs enters contractual agreement with DSS for project. 3. DSS will work with the City to finalize any application forms and documentation with National Grid and Verizon that are required. Approval is required in order to proceed. 4. DSS will coordinate with The Saratoga Springs Traffic Department to have 110v power installed at the two designated traffic signal poles on Broadway. 5. DSS will coordinate with The Saratoga Springs Department of Public Works to provide a constant 110v power feed for the camera location at the Parking Garage at Phila and Putnam Streets. 6. DSS will work with Saratoga Springs City officials and staff to coordinate any remaining details in the scope of this project.

26

Proposed Equipment Schedule

Cam#/ Relay
E1 E2 E3 E4 E5 E6 E7 E8 E9 E10 City Hall
Pub Lib 1 Pub Lib 2

Type
Fixed Fixed PTZ Fixed Fixed Fixed Fixed Fixed Fixed Fixed Relay Relay Relay Relay

Location
Broadway & Lake Broadway & Caroline Broadway & Division Caroline & Putnam Caroline & Putnam Putnam & Gardner Caroline & Henry Phila & Putnam Phila & Putnam Spring & Putnam City Hall Public Library South Public Library North Near Putnam & Phila

Mounting Asset
On City Hall Traffic Light Pole Traffic Light Pole NiMo Wood Pole Same pole as above NiMo Wood Pole NiMo Wood Pole Garage Light Pole Same pole as above NiMo Wood Pole Non Penet. Roof Mount Non Penet. Roof Mount Non Penet. Roof Mount NiMo Wood Pole

Line of Site to What?

None required City Hall City Hall Public Library Public Library Pub Lib Node 2 or Aux Pole 3 Public Library Pub Lib Node 2 or Aux Pole 3 Pub Lib Node 2 or Aux Pole 3 Aux 3 or Aux 4 None required City Hall Ethernet Bridge City Hall

Ubiquiti P/N
None - Hard Wired Ubiquiti M5 Nano Ubiquiti M5 Nano Ubiquiti M5 Nano

Cam P/N
Axis P3346-VE Axis P3367-VE Axis Q6035-E Axis P3346-VE Axis P3346-VE

Cam Mount
Surface-Bldg Pole Mount Pole Mount Pole Mount Pole Mount Pole Mount Pole Mount Pole Mount Pole Mount Pole Mount None None None None

Other Accessories
None T91A67 & P33-VE Pendant Kit & Encl T91A61 Wall Bkt , 5502-431 Q60xx Pend Kit & Enclosure T91A61 Wall Bkt , 5502-431 Q60xx Pend Kit & Enclosure T91A61 Wall Bkt , 5502-431 Q60xx Pend Kit & Enclosure T91A67 & P33-VE Pendant Kit & Encl T91A67 & P33-VE Pendant Kit & Encl T91A67 & P33-VE Pendant Kit & Encl T91A67 & P33-VE Pendant Kit & Encl T91A67 & P33-VE Pendant Kit & Encl Non Penetrating Roof Mount Non Penetrating Roof Mount Non Penetrating Roof Mount None

Ubiquiti M5 Nano x 2 Ubiquiti M5 Nano Ubiquiti M5 Nano x 1

Axis P3346-VE Axis P3346-VE Axis P3346-VE Axis P3346-VE

Ubiquiti M5 Nano Ubiquiti M5 Nano x 2 / NanoBridge B5G22 x 1 Ubiquiti M5 Nano x 1 / NanoBridge B5G22 x 1 Ubiquiti M5 Nano x 2 Ubiquiti M5 Nano x 2

Axis P3346-VE None None None None

Aux 1/2

27

Pricing per DSS NYS OGS Contract PT65344

Pricing Phase 1 Only

28

Pricing Phase 1, Non-OGS Costs

29

Pricing Phase 2

30

Additional Cost Considerations

(Not Included in DSS NYS OGS Contract)

National Grid:
Application Fee (should be completed by City of Saratoga Springs) = $140.00 Design Review Fee - $25.00/pole = $150.00 (6 poles) Make Ready Costs = The City will be invoiced for National Grid's design cost (Design Review Fee) dependent on the number of locations/poles involved. If no work is required, National Grid will issue a license to proceed with attachments. If make-ready is required, the City will be invoiced for the required make-ready work by the facility owner. Annual Attachment Fee (for 10 years Recurring*) = $284.95 per pole. Total for 6 poles for 10 years = $1,493.70. *Must re-new every 10 years. Annual Camera/Wireless Operating Costs Approx. $30/year per camera, 10 cameras = $300.00

Verizon:
Waiting for Bill Lenhardt from Verizon to report back to DSS on specific fees amounts Application Fee TBD but estimated on pricing sheet Attachment Fee - TBD but estimated on pricing sheet Insurance - TBD but estimated on pricing sheet Surety Bond - TBD but estimated on pricing sheet

Saratoga Springs Traffic Department:

Per a conversation with Mark Benaquista, there will be no additional costs associated with providing a power feed to the camera equipment.

Saratoga Springs Public Library:

The Saratoga Public Library has given its pre-approval pending confirmation with the Saratoga Police Department that they are also aware of the details of the project.

Parking Garage (Department of Public Works):

Contacted DPW and per Dan Rancours site visit to location (after January 1) will determine feasibility of new power feed to camera location. Estimated Budget Cost = $750- $1,000

31

Project Exclusions
Items not included in the DSS project pricing: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Genetec Licensing for 1 wired cameras (E1) Unused camera licenses are available to date Costs related to traffic lane closures Labor costs outside of normal business hours M-F 9-5 Post project maintenance at time and materials rates Required Video Workstations/Monitors Saratoga PD Network Configuration Saratoga PD available switch ports Adequate Network Bandwidth at Saratoga PD for client connectivity Client Software Installation for dispatch only UPS Backup for Exacq NVR Engineered drawings

Summary
The proposed city wide surveillance system will provide Saratoga Springs with critical video surveillance requested at the onset of this project. Given budget considerations, DSS has researched and specified cameras and wireless solutions that are reliable, rugged and will provide years of service for the City. The Exacq NVR and network configuration will provide the required network security that the Saratoga IT Department has requested. The Exacq NVR is an intuitive and easily managed system. Storage requirements for Phase 2 expansion have been included. Phase 2 cameras can be added to the system in upcoming budget cycles as funds become available. DSS anticipates the City of Saratoga Springs will experience marked benefits in having high quality camera coverage to help protect the City of Saratoga Springs, its property, residents and visitors.

32