Scribe E Handbook Re-issued August 2009
The Scribe E is the most important senior manager of a Chapter and as such has a number of responsibilities. For the purposes of this pack these have been divided up as shown in thefollowing paragraphs. However many, if not most, of the responsibilities overlap to a greater orlesser extent.
ESPONSIBILITY TO THE
The Scribe E needs to keep a finger on the pulse of the Chapter. He has obvious duties to ensuremeetings proceed smoothly and to account to both Provincial Grand Chapter and SupremeGrand Chapter for the Chapter’s activities. The less obvious matters include being aninformation source for the Companions, being someone who encourages the Companions and aperson who tries to ensure the harmony of the Chapter is maintained. In short the Scribe E is thefount of all knowledge!
ESPONSIBILITY TO THE
The Principals and especially the MEZ need a high degree of support. After all, the Principalsusually occupy their offices for a year at a time whereas the Scribe E tends to be a longer-termappointment. The Principals will need to have a programme of work outlined for their year.They will wish to receive applications for Exaltation or Joining.They will want to know that the administrative work of the Chapter is being carried out in atimely, efficient and accurate manner. They will also need to be assured that correct proceduresare being followed. The Scribe E has a major part to play in all of these matters althoughresponsibility also falls upon the Principals to assure themselves about them. Good and closecommunication between the Scribe E and the Principals is therefore essential.
The Scribe E of a Chapter is the main point of contact with the Province. He shouldcommunicate directly with the Provincial Grand Scribe E. He must ensure the appropriatereturns are submitted on time, that Summonses are sent in well before each meeting and that anymatters of importance are brought to the attention of the Provincial Grand Scribe E. This isnecessary because the Province is, in turn, accountable to Supreme Grand Chapter for all theChapters in its area. Communication with Provincial Grand Chapter is two-way and each canhelp the other. Advice can be sought from the Province and help given if required.
The responsibilities here are similar to those owed to the Province. The Scribe E is the mainpoint of contact with Supreme Grand Chapter mainly for the annual overall returns and thoserelating to new members of the Chapter.
In almost every circumstance however,correspondence is directed through the Provincial Grand Scribe E and not directly withSupreme Grand Chapter.