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Data, information, analysis, planning, solutions… one standard.
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National Integrated Information System NIIS
Guatemala’s New Government Planning Tool
The Government of Guatamala has implemented a methodology that generates an integrated platform that includes all the information of the social sector, education, health, finance and population, establishing all the possible relationships between each one, and providing the necessary tools to carry out queries, reports, and analysis of the information. The methodology's innovative focus enables the user to see the multiple data bases asone unit, in such a way that makes the individual formats, relationships, locations and codes of each data base clear.Furthermore, the platform is accessible online, through internet. This platform has been considered by the World Bank, IADB, and the UN as unique in Latin America. The experience has been exported to Costa Rica and El Salvador.
What is NIIS?
Since the 80’s, public and private institutions have madegreat efforts to take advantage of advances ininformation technology to improve their data analysis.While these efforts have been successful, rapidadvances in technology have exceeded users' abilities toadapt to these new tools. In most cases, this has lead toconfusion and inconsistencies in the adoption of different systems, platforms and data formats.The lack of standards for collecting, storing, organizingand processing data is a problem that creates seriousdifficulties in social planning. In most ministries of thesocial sector in Latin America, doing analysis takes aconsiderable portion of their time on the following like:a) gathering data from different sources in differentformats; b) waiting days or weeks for IT departments toprepare information; and c) standardizing codes,among other lengthy processes. This costs the analystvaluable time, while jeopardizing the quality of results.This lead Guatemala to create NIIS, a methodology thatgenerates an integrated platform that includes all theinstitution's data bases, after establishing all thepossible relationships between each data base, andproviding the necessary tools to carry out queries,reports and analysis of the information. This innovativefocus enables the user to see various sources of information as one unit, with the individual formats of each data base, their relationships, locations and codesclearly displayed.
The NIIS approach
The government of Guatemala has adopted a web-basedtechnology to integrate all it’s social sector data. Atpresent, data from education, health, finance andpopulation has been integrated, creating an idealenvironment for the analyst.
Ministry of EducationStatistical OfficeHousing andPopulationMinistry of HealthOther SocialSector OfficesMinistry of Finances
NIIS
Figure 1.Social Sector Integrated Platform
Planning departments in ministries everywhere have acommon need for appropriate, quality data. Analysis andplanning are essential for the development of socialpolicy as well as for the creation of inputs necessary tomodel, simulate, predict, target resources and evaluatepolicy.
 
NISS
 
is a conceptual framework that provides for theorganization, administration, access, manipulation, queries,and visualization of data. Some of its main characteristicsare:
Why NISS?
How it is being implemented
Unifying the data available, establishing standards for thecollection of new data;Establishing a new master catalog with individual coding;Transparency of data base formats for the planner andanalyst;Providing direct access to data through the intranet orinternet;Storage of data in one place;Information technician is not necessary for end user use;Enabling users to visualize all the data available.
How does it work?
Unifies all data bases conceptually, regardless of theiroriginal format;Integrates the data under a common structure establishinga data universe;Establishes channels of communication in a clear way;Provides all the tools for links, queries and reports; and isaccessible online.
A complete analysis is made of all available data basesrelevant to the social sector. From this analysis the linksbetween the data are established in order to illustrate therelationship between the data and make them accessible.The NISS platform provides:
STEP 1:STEP 2:
All the instances in which all social sector institutionsrequires information for analysis and planning, includingdifferent physical servers, database servers, data formats,storage, organization, etc., are analyzed. Everyone whoproduces data participates in this process. (See Figure 2.).Data from different sources are integrated (See Figura 3.).
Education, healthand finance dataHousing andpopulation dataInfraestructureProgramsandProjectsOther sourcesinternal and externalData for SocialPlanningFigure 2.Diagnosing data sources.
STEP 3:
A new unique data universe is created with all the possiblerelations and a master catalog (See Figure 3).
ORACLESYBASEACCSESSEXCELSQL SERVEROther ApplicationsIntegrator WEBIntegrateddataModelFigure 3.Integrated Data ModelFigure 4.Universe and Relations.Master Catalog
Data Base1Data Base2Data Base3Data Base4Data Base5Data Base6
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STEP 4:
An interface with query and report tools is developed; thispermits the generation of the tools necessary for dataanalysis (See Figure 5.).
ReportGenerator ScenarioScenarioScenarioScenarioTablesChartsMapsGraphsFigure 5.Query and Reporting Tools.
STEP 5:
A training program for the implementation and use of theintegrated data platform is designed and carried out (SeeFigure 6.).
Figure 6.Tranning Programs.InternationalOrganizationsPlannersLocal Planners ManagementGovernmentAgenciesCivil Society
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At present, the NIIS platform is fully operational and accessible from both Education and Health ministries. Also, internationalorganizations as the World Bank, IADB, United Nations, Spanish and Japanese Cooperation offices, among others, are using theplatform via internet. Analysts and planners can access NISS through the URL:
http://200.6.193.201:8080/businessobjects/enterprise115
NIIS Current State
Access is given to the following databases:Infrastructure, Enrollment, Human Resources,Teaching Staff, from 1992 to 2008.Births, Deaths, Morbidity and Service Production,from 2000 to 2008.Formulation, Modification and Execution of expenses, from 1998 to 2008.Housing and Population Census, Household Surveys,2002 and 2006.
Education MinistryHealth MinistryFinance MinistryNational Statistical Office
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