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TERMS & CONDITIONS COMMON FOR ALL ENTITLED CATEGORIES
(a)Any AFD category-I item can be purchased by the entitled customer only oncein period of two years, (i.e.) a period of two years should have lapsed before purchase of the same AFD category-I item (Authority DDGCS letter  No.96412/Q/DDGCS dt 09 June 2003).(b)Payment will be accepted only through a bank draft drawn on “Canteen StoresDepartment Public fund Account (Main)”payable at the place of the Depotconcerned. Abbreviation like CSD should not be used.(c)The Bank draft shall be issued by a Nationalised Bank. Draft issued by ICICI& HDFC will also be accepted.(d)Application forms that have cuttings, over writings and usage of fluid onentries without counter signature and stamp of the authorized countersigningauthority shall be rejected.(e)Application forms printed by dealers shall not be entertained.(f)No interest will be paid by the Department or by the dealer for late delivery of vehicles. Customers are requested to ascertain the delivery position from theconcerned dealer (s) and the concerned Depot (s) before booking of AFD-items.(g)Widows of service officers shall give a letter of under taking that they are notremarried. The undertaking shall be countersigned by the same authority whohas countersigned the application form.(h)Where the bonafide custmomer is unable to collect in person due to validreasons, proper authority letter with the signature of the nominee duly attested by the bonafide customer and countersigned by the Unit Commander in caseof serving service personned and Station HQ/Zila Sainik Board in case of retired service personned can be accepted for effecting deliveries at thediscretion of the depot.The delivery of an item will be given to the same person who signs at theDepot and in whose favour the authority for collection has been given by theDepot. Where an authority letter has been given in favour of a nominee by an bonafide customer, the collection can be done by the nominee only and not bythe bonafide customer, himself. This is because the Depot effects payment tothe dealer after due comparison of the signature of the customer as obtained atehe Depot on the authority letter/ release order with the signature as appearingon the challan of the dealer for having effected the delivery. (AuthorityQMG’s Branch letter No.96412/DDGCS dt 28 April 03).
 
SPECIFIC TERMS & CONDITIONSFor Serving Officers
(a)Application form of serving personnel shall be countersigned by theCO/OC UNIT/Formation in which the personnel is serving. Thecountersigning authority shall put his seal/stamp under his signature.(b)The serving personned shall produce his identity card for verification to thedepot authorities at the time of purchase. The I-Card Number shall berecorded on the face of the application form.
For Retired Service Personned
(a)Application form of retired serving personned shall be countersigned bythe Station HQ/Zila Sainik Board. The countersigning authority shall puthis seal/stamp under his signature.(b)The retired personnel shall produced his discharge book/pension book for verification to the depot authorities at the time of purchase. Entry shall be madein the discharge book/pension book of the AFD-I purchase by the retired personnel.
For purchase of Car
(a)Application Form of Serving Personnel shall be countersigned by theCO/OC unit/Formation in which the personnel is serving. Thecountersigning authority shall put his seal/stamp under his signature.(b)Serving Personnel shall produce their Identity Card to the DepotAuthorities at the time of purchase of car. The I-card No. shall be recordedon the face of the application form.(c)Application form of Retired Service Personnel shall be countersigned bythe Station HQ/Zila Sainik Board. The countersigning authority shall puthis seal/stamp under his signature.(d)The retired personnel shall producted his discharge book/pension book for verification the depot authorities at the time of purchase. Entry shall bemade in the discharge book/pension book of the AFD-I purchase by theretired personnel.(e)The applicant shall submit the copy of his Pan Card alongwith theapplication form.(f)The price prevailing on the date of delivery will be payable by thecustomer.
 
INDENT FOR PURCHASE OF AFD CATEGORY-I ITEMS BYENTITLED SERVING PERSONNEL
1.Name of the Indentor ____________________________________ (IN BLOCK LETTERS)2.Personal Number________________________________________ 3. Rank __________________________________________________ (If Civilian give full designation)4.Station of Delivery ______________________________________  ______________________________________________________ 5.Unit/Formation & Address ________________________________  ______________________________________________________ CERTIFICATE FROM THE INDENTOR 1.Certified that the above machine is required for my/my family’s bonafide use andI undertake not to sell it within a period of one/two years from the date of purchase.(Strike-out whichever is not applicable)2.Certified that I am married/bachelor (Strike out whichever is not applicable)3.Certified that I had not purchased the item being indented now from the CanteenStores Department during the last one year/two years/three years/five years. (Strikeoutwhichever is not applicable)Signature of the Indentor CERTIFICATE FROM THE UNI/FORMATIONCertified that_______________________________________________ (Give Name and Rank of the Indentor)is entitled to buy the above item through Canteen Stores Department in terms of abovePara 2 of Appendix A to the AO No 584/73 dated 16
th
Nov 73 amended from time totimeSignature of OC Unit/FormationWith Rank & Name and Seal of Unit/Formation
Notes:
1.Indents from TA officers, on the permanent staff of TA Units are to be routedthrough and countersigned by the TA Directorate at ArmyHeadquarters/certifying the entitlement as above.2.Payment will be accepted only through a bajk draft drawn on “Canteen StoresDepartment, Public Fund Account (Main)”, payable at the place of the Depotconcerned. Abbreviation like CSD should not be used.3.Please ensure to produce your identity card at the time of registration/collection.
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