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Birthday PartyPlanning
Plan your party details well before the big day. Have fun planning andremember the ultimate goal is to give your child great memories andcreate an exceptional experience for your guests. Use this planner todecide first what kind of party you will plan and then the checklist tokeep you on track before, during, and after your big event.
What experience do you want to give yourguests?
Theme
Elmo, Dora the Explorer, a tea-party, a pool-party, powder blue/chocolate brown, Disney CarsMovie
 
Budget
What is your total budget; how do you prefer to allocate it? Will you cater or rent a location andhow will you decorate
 
Location
Will you rent a location, borrow a space, or be at home; how big is the space, are thererestrictions or fees, do you have an inclement weather plan, is the space kid-friendly
 
Date
Clear the date with your child’s best-friend just to make sure their favorite person can attend
 
Time
Does this time conflict with nap or eating schedules, is this time convenient for those traveling toand from your party
 
Menu
Will you cater or prepare the menu yourself, plan a menu that doesn’t keep you in the kitchen,do guests have food allergies or dietary restrictions, and is there appropriate fare for adults aswell
 
Cake
Will you contact a baker or bake the cake yourself, what decorations or special ingredients youwill need, does your child have a favorite flavor
 
Guest List
What is the max # of guests you can accommodate, will you invite all of his/her relatives orschool/playgroup friends
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Activities
Will you plan craft projects, play games, or contact an entertainment company, are the activitiesage appropriate
 
Weekly Birthday PartyPlanner
1.Research and appoint an event planner:
(If you choose toemploy someone.)
2.Draw up a comprehensive budget:
that covers the followingcategories:
a.event plannerb.site rental and fees
c.
catering/food and beveragesd.sound/lighting equipmente.invitations/thank-you notes and postagef.entertainment
g.
party favors
h.
decorations (such as balloons, helium, streamers, banners, tabledecorations, etc.)i.paper products, table coverings, and plastic ware j.cake and cake standk.presents
l.
photography or videographym.birthday outfit
3.Select a theme
:Consider character themes, color themes, andcultural elements.
4.Decide upon a guest list:
Not hurting anyone’s feelings issometimes tough, so be thoughtful but also consider your budget.
5.Reserve a location: 
If you plan to rent one, make sure toconsider inclement weather and note
fees
like security deposit,gratuity, cleaning fees, etc. Also note the venue’s
maximumcapacity
, and available
amenities
like a kitchen prep area and abathroom.
6.Order printed invitations:
Remember to include the date,location, beginning and ending times, by when to RSVP and towhom, and spell out what each child should bring, such as aswimsuit and a towel. Also mention activities that will take placeand indicate if you’ll be serving lunch or dinner. Also choosecoordinated thank-you notes at this time if you would like these tomatch.
 www.Organizing-Life.com
6 Weeks Prior
 
7.Photography: 
Consider hiring a professional photographer orvideographer or “booking” a friend to take photographs and videoon the big day so you can greet your guests and lead activities.
8.Create a menu:
If you choose to cater your event make areservation and deposit now. If you are catering your own affairchoose a menu that is easy to prepare ahead of time, doesn’trequire a lot of kitchen prep the day-of, and is easy to eat andclean up.
9.Decide on a cake:
If you plan to order from a bakery, put downan order deposit now. If you plan to bake your own, start lookingfor inspiration and compose a list of items you need. (Purchaseany mail-order cake items now. Check sources below.)
 www.Organizing-Life.com
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