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Sylvan Hall (Philips) Cemetery Propandcontract

Sylvan Hall (Philips) Cemetery Propandcontract

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Published by Larry Feldhaus
Proposal to restore Sylvan Hall Cemetery
Proposal to restore Sylvan Hall Cemetery

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Categories:Types, Research
Published by: Larry Feldhaus on May 16, 2013
Copyright:Attribution Non-commercial


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 At the request of Mr. Larry Feldhaus for the benefit of the Friends of Philips’ Sylvan HallCemetery, Dan S. Allen & Associates proposes to perform conservation improvementsto the Sylvan Hall (Philips) Cemetery, a nineteenth century family burial ground locatedbehind (east of) a private residence on Oxbow Drive in Davidson County, Tennessee(Davidson County Tax Map ID# 04112005100; Figures 1 through 3). The primaryobjective of the proposed conservation project is to repair and clean the architecturalelements of the cemetery, simply its gravemarkers. The cemetery is also to be surveyedfor inclusion in the site files of the Tennessee Department of Environment, Division of  Archaeology in Nashville. Secondary objectives include establishing historical contextfor the site through historical research and the generation of a technical reportdocumenting the project.
Existing Conditions
The existing conditions used to calculate the methods and costs of this proposal werederived from information documented on a website maintained by the Friends of Philips’Sylvan Hall Cemetery (available athttp://www.lfeldhaus.com/philipsfamily/id23.html) byStaff Archaeologist and lead conservator, Dan Sumner Allen IV, M.A. on 5-15-2013.The Sylvan Hall (Philips) Cemetery is located at latitude 36.2650079, longitude-86.7611322011014 in Davidson County, Tennessee. The burial ground is surroundedby private residences and enclosed within a dry-stacked, dressed limestone fence. Itcontains a minimum of 48 interments based upon extant grave markers. The surfacemarker types in the cemetery include styles known as “box” or “false” tomb, obelisks,and bedstead styles of paired head and footstones of inscribed, vertical limestonetablets. Many of the surface markers have been displaced and their elements scatteredacross the interior of the limestone fence, probably as a result of natural processes andvandalism. Some of the grave markers are fragmented and most require resetting. All of the surface marker elements exhibit heavy patina and are moderately covered withbiological growths such as lichen and mosses.
Simplistically, the golden rule of historic preservation is “
don’t do anything you can’t undo
” and this will be the basic philosophy of conservation efforts at the Sylvan Hall(Philips) Cemetery. However, there are many severe situations in neglected and/or vandalized cemeteries, or simply damage caused by acts of nature, where exceptionsmust be made to this rule in order to save certain surface markers from total destructionand loss. Where at all possible, the higher-stated standard will be adhered to andreversibility considered. The proposed conservation improvements to the cemetery willfollow standard preservation methods based upon a variety of technical resourcesincluding but not limited to;
 A Graveyard Preservation Primer 
by Lynette Strangstad(Nashville: American Association for State and Local History, 1988); the technical briefsof the Association for Gravestone Studies (AGS); and the technical briefs of the NationalPark Service (NPS) and the National Center for Preservation Technology and Training(NCPTT).
The proposed conservation project will be initiated by documenting all surface markersin their condition prior to improvement. The restoration will begin immediately on gravemarkers retaining all their elements or that simply requiring resetting and cleaning. If during the project, additional subsurface architectural elements are recovered across thecemetery those elements will be reconstructed at their original location based on thearchaeological evidence or at the unmarked grave nearest their point of detection.All aspects of the conservation will be documented through detailed notation andphotography as elements of a
project-specific conservation report
that will standardizedforms and a photographic record of each corresponding surface markers documentingexisting conditions prior to improvement, and the amendment of those inventory formsas the project progresses to document conservation methods, materials, and results.The primary objective of the proposed project is to stabilize, document, andconserve/improve the physical condition of the cemetery while building a database for future conservation and management.
Detailed Description of Work:
The proposed project consists of a single primary objective; conservation of thearchitectural elements of the Sylvan Hall (Philips) Cemetery. The archaeological aspectof the project will include intensive surface examination and probing with a ¼ inchdiameter ball-swaged hand probes with special emphasis placed on probing thecemetery to determine if additional surface markers and marker elements not readilyvisible exist below the present ground surface. The scope of the cemetery conservationwork includes repair of the stone fence enclosing the cemetery, repair of all brokensurface markers, resetting of any grave markers that are canted or in danger of fallingand cleaning of all surface markers encrusted with biological growths. All fracture repairs will be performed using an adhesive marketed as Sikudur 32, Hi-ModGel (Sika Corporation), a two component, solvent-free, moisture insensitive, highmodulus, high strength, and structural epoxy resin paste adhesive. After adhesion, acomposite mortar comprised of a ratio of; 1 part White Portland cement, 4 parts hydratedlime, 8 parts fine white graded sand, color-adjusted (hardness-adjusted based uponrepair type, color-adjusted based upon stone type) will be used to point the remainingvisible fracture line to restrict moisture penetration of the repair. The project alsoincludes resetting of any grave markers that may be recovered during the subsurfacearchaeological investigation. Proposed improvements to the cemetery include:1)Brush removal as required.2)Exposing, inspecting, assessing, and repairing all fractured or displaced marker elements recovered during the archaeological aspect of the project as necessary.3)Assessment and resetting of existing grave markers as needed.4)Cleaning with non-ionic solution (see spec list below) applied manually with brushespreceded and followed by thorough rinses with clear water.The surface markers in this cemetery are generally in poor to average condition, andmost are evident on the surface. Approximately half of the surface markers requireresetting and fracture repairs. Once the fractures are repaired the monuments will bereset and cleaned. The Biowash solution that will be used to clean the monuments onlyremoves the biological staining on the stone leaving the patination intact and a
gravemarker that remains antique in appearance but clean rather than new. Thecleaning solution is not harmful to the surrounding foliage. After cleaning the compositemortar will be used to point the remaining visible fracture line to restrict moisturepenetration of the repair. At the conclusion of the project and as a requirement for the final installment payment for services, a short but concise technical report of the improvements will be delivered to theFriends of the Philips’ Sylvan Hall Cemetery as Client. This report will contain historicalcontext, the methods and materials used during the project, and suggestions andrecommendations for maintenance and future improvement of the cemetery.
Proposed Material Specs
(manufacturer spec sheets available upon request)
:Epoxy Resin:
Sikudur 32, Hi-Mod Gel (Sika Corporation)Description:Two component, solvent-free, moisture insensitive, high modulus,high strength, structural epoxy resin paste adhesive.Ingredients:Silica quartz, Calcium carbonate, Digilycidyl ether of bisphenol A,Neopentylglycol digilycidyl ether, Nonyl phenol.
Composite material:
1 part White Portland cement, 4 parts hydrated lime, 8 parts finewhite graded sand, color-adjusted (hardness/color-adjusted based upon stone and repair type, conforms to ASTM C270 Type K)
Cleaning Solution:
Non-ionic solution of 1-3% Prosoco BioWash and H2O followedby clear water rinse. (On softer white marble a solution of 1-3% Kodak Photo-flo and H2O may be substituted basedon stone conditions).
Period of Performance
The Sylvan Hall (Philips) Cemetery project is expected to include a period of at leasttwenty one business days in the field improving the gravemarker conditions. Uponcompletion of the field work at least twenty to thirty business days of office, lab, andresearch time will be required in developing the technical report documenting theconservation improvements and applying for inclusion of the site in the TennesseeDivision of Archaeology site files. In addition, adverse weather conditions must beconsidered when scheduling any outdoor conservation project. Based upon prevailingweather conditions, the Period of Performance shall generally be during June through August of 2013. As project director, Mr. Allen will provide the Friends of the Philips’Sylvan Hall Cemetery at least 48 hours notice to schedule his intent to perform fieldworkby email or telephone.
Payment for Services
For no reason will the total cost of this project exceed $6500.00 unless the clientrequests additional services in writing during the course of the project. Payment for services rendered by Dan Sumner Allen IV during performance of the project will be intwo equal installments of $3250.00. The first payment of $3250.00 will be considered a

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