1.A Project is Temporary endeavor that produces Unique product or service in a non-repetitive way that elaborates progressively.2.Operational Works are quite opposite in nature to Projects. They are continuous, and repetitive work and never produces a uniqueproduct.3.Project management is the application of knowledge, skills, tools, and techniques to project activities in order to meet projectrequirements
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A Program is group of related Projects Managed in a coordinated way. A Portfolio is group of associated Programs, Projects andother works to achieve strategic business goals. Larger Projects are divided in to more manageable sub projects5.PMO, Project Management Office or Program Management Office is an organizational structure used to oversee management of projects. It also can be used to provide reports, as a mentoring group for other project managers.6.Projectized, Matrix and Functional are different types of Organizational structures. Matrix organizations can be weak Matrix(Leaning towards functional) or Strong Matrix (leaning towards projects) or Balanced Matrix.7.Project stakeholders are individuals or units those are directly or indirectly affected by Project outcomes. Sponsors, customers,users, performing organizations, project team members and influencers are stakeholders.
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At the end of each project phase, reviews against a set of metrics are performed. If the project fails to meet these metrics, theproject may not be allowed to continue. These phase end reviews are called Stage gates or Phase exits.9.Project Management process is iterative and cyclic. 4 steps in the process are "Plan", "Do", "Check", Act".
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Projects or Subprojects can be divided into discrete Phases to provide better management control or to assign specific skilledgroups. For example in a small construction project "Painting Phase".11. Product life cycle span is much bigger than that of a Project. Organizations run many "Projects" with in a "Product".12. Organizational cultures and styles will impact projects too.13. At the beginning of the Project, Costs are low and Risks are High. Those percentages change as Project progresses. At theend Costs reach maximum and Risks will be zero 14. Project documents: PMBOK suggest managers to produce at-least 3 major documents for each project1.Project Charter
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Project Scope Statement3.Project Management Plan. (Notice, MS Project Plan is just one section of the bigger document)
Process Groups & Knowledge areas
(Based on PMBOK 3rd Edition. For PMP Certification Exam preparation)
To manage Projects effectively those should be divided Phases and smallest possible sub phases. Thisiterative process should go up to the level where further division creates chaos rather than helping theproject. In database terminology we call this as "Atomic" level.Please enable JavaScript to view thispage content properly.Projects can be managed easily by Phased approach. PMBOK defined and explained processes to manage these sub atomic processes. As per PMBOK3rd editionguide there are 44 processes and grouped in to 5 major Process Groups.5 Process groups are1.Initiation2.Planning3.Executing4.Monitoring & Control
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5.Closing.Certain INPUTS are given to the process. Manager’s use said TOOLS available for that process to produce OUTPUTS.PMBOK guide also defines Knowledge Areas for the Project Managers. Managers will use these skills (Knowledge) to work on given INPUTS usingTOOLS to produce OUTPUTS. Those are1.Project Integration Management2.Project Scope Management3.Project Cost Management4.Project Time Management5.Project Risk Management6.Project Quality Management7.Project HR Management8.Project Communication Management9.Project Procurement ManagementEffective Project Management requires knowledge and skills from following 5 areas1.The Project Management Body of Knowledge (5 process groups and 9 knowledge areas)2.Application area knowledge, standards, and regulations
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