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analyze nursing data by using pivottable reports

analyze nursing data by using pivottable reports

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Published by: sagar09 on Apr 15, 2009
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 Analyze nursing data by using PivotTablereports
Applies to:
 Are your unit staff members nodding off as you show them the results of this month's chart audits? Areanesthetized patients showing more interest in your data than your staff members are showing? Stop usingthe same old tables and corporate reports, and start using Microsoft Office Excel 2003 to liven up your dataanalysis.
More-useful data analysisby using Excel 2003
You can use Excel 2003 to track any kind of nursing data that needs to be trended over time. This can be assimple as tracking the percentage of patients who receive a particular nursing intervention, such as apneumonia screen. Or it can be more complex, such as comparing doctors' lengths of stay versus thecomplexity of their patient population.Hospital electronic medial record (EMR) systems are often antiquated. Many facilities still audit nursing andphysician documentation by using paper forms. A typical EMR system can supply you with the raw materialsyou need in the form of text files. However, to analyze the information most effectively, you need another program, such as Excel 2003.You can use Excel 2003 to provide powerful capabilities that are lacking in most EMR software:
 Analyzing dataBenefits of a PivotTable reportWhat's a PivotTable report? you might ask. A PivotTable report is a standard Excel 2003 report that you canuse to look at your data in multiple ways without laborious data-column manipulation.Think of an Excel worksheet as an x-ray. Although an x-ray is useful, it is still a static, unchanging image. APivotTable report, on the other hand, is more like an ultrasound image or Doppler image. You can use aPivotTable report to change your view instantly, getting a fuller picture of how your information interrelates.What data do you need?Before trying to build a table or chart, think about what you want to analyze. What kinds of questions are youtrying to answer based on the information that you have gathered? How much detail will you need? Are youlooking at how a nursing unit is performing? Do you want to see which nurses did the best job documentinga particular intervention? Are you looking at patient outcomes related to staffing levels? Do you want to seehow nursing units with a higher percentage of agency nurses are performing versus units with full-time staff?This may sound elementary, but having a clear idea of what questions you want answered will help you builda worksheet that contains relevant information.Build your worksheet correctlyThe key to getting PivotTable reports to work well is by accurately building your data worksheet. Followthese recommendations when you enter data in Excel worksheets:
Use a unique heading for each column.
Do not include personal patient data that could lead to privacy violations unless this data is vitalto what you are analyzing.
Use the patient's account number.
Enter the patient account number (a unique number that corresponds to each patient visit) in thefirst column. This indexes each row, so you can find specific charts and information for more in-depthinvestigation later.
Break down data to its simplest form by assigning only one type of data to each column. For example, the staff member's last name, first name, and title should be in separate columns.
Leave no cells on the worksheet blank. Use fillers, such as double hyphens (--), in blank cells.The cells that contain data should be contiguous.
Use consistent formats, including consistent capitalization. Use either all uppercase letters (for example, JOHN SMITH), or follow the proper-noun capitalization format (for example, John Smith), butdo not mix capitalization styles.
Use the same number of decimal places in all numbers and percentages.
Don't mix format styles for answers. For example, use either "Yes" and "No" or "Y" and "N," butdon't use both styles.Your worksheet might look like the following.Get a handle on dates

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