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demo

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Published by: sagar09 on Apr 15, 2009
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07/07/2013

 
Demo: Excel lists make your data dance
Applies to:
If you're familiar with Microsoft Excel, you're used to sorting data, filtering data, and performing quickcalculations. Now Microsoft Office Excel 2003 wraps all those useful features into one convenient package.Meet the
List
command.The
List
command puts everything you use everyday right at your fingertips. No more going to separatemenus and various buttons. And lists will help you find answers quickly in large or complex worksheets.Create a list for part of the worksheet, and you can sort that data separately, without affecting the rest of theworksheet. The values couldn't be clearer.
NOTE
For screen reader text detailing the onscreen actions and a screen reader version of the audio script,click
Demo text version
Screen ActionAudio Script
Excel 2003 is open showing a worksheet of sales figures for the years 2006 and2007. The pointer goes to the
Data
menu, points to
Filter
, and then clicks
AutoFilter
. The
AutoFilter
buttons appear at the top of worksheet Columns A through F.If you're familiar with Excel, you knowthat you can sort or filter your data…
 
The pointer highlights Column F, and then clicks the
AutoSum
button on thetoolbar. A total appears at the bottom of the column.…and you can add calculations, such astotals, to your worksheets with just afew clicks.The worksheet returns to its appearance at the beginning. The pointer selects the2006 data. It then goes to the
Data
menu, points to
List
, and clicks
Create List
.The
Create List
dialog box appears, and the pointer clicks
OK
. The dialog boxcloses, and the
List
toolbar appears.So, let's go back, and I'll show yousomething new in Excel 2003. This isthe
List
command. It's easy to use...The pointer clicks the
AutoFilter
button in Column C to show options for sortingand filtering data in the column, then closes that menu of options.…and it wraps those familiar tools intoone convenient package. You can seethat the
AutoFilter
buttons work justlike they always have, only now you cando a lot more.The pointer then moves to the
List
toolbar and clicks the
Toggle Total Row
button. A total value appears at the bottom of Column F.For instance, you can total your datawithout running the
AutoSum
command. It's one click now.The pointer selects the 2007 data. It then goes to the
Data
menu, points to
List
,and clicks
Create List
. The
Create List
dialog box appears, and the pointer clicks
OK
. The dialog box closes. The new list is smaller than the first and located to theright. The pointer clicks the
Toggle Total Row
button, and a total value appears atthe bottom of column J. The pointer goes to the bottom of Column I, where it opensa menu of calculation options. The pointer highlights the options and then clicks
Sum
. A total value appears at the bottom of Column I.Other types of calculations are also atyour fingertips. I'll run the
List
command again and add the total rowto show you what I mean. Do you wantan average? An item count? A sum? Justselect from the menu.The pointer selects cell H11 in the second list. From there, it goes to the
List
toolbarand clicks the
List
button to open a menu. The pointer points to
Insert
and clicks
Row
. After a new row appears in the second list, the pointer inserts another row inthe second list. Data appears to fill the two new rows.What's more, you can add new rows toany list without disturbing the data nextto it. You don't have to cut, paste, ormove anything. Notice how I've addedtwo rows without affecting the 2006data. That's another big time saver.
 
The pointer goes to Column D and clicks the
AutoFilter
button to show a menu of options. It clicks
Sort Descending
. The data in Column D is sorted withoutaffecting the surrounding data. The pointer opens the menu of options again andclicks
Sort Ascending
to restore the data to its previous order. You can also sort the data in a listwithout affecting the rest of theworksheet, making it much easier tofind answers in large or complex files.The animated text
Experience Your Own Great Moments
appears. Under itappears the static text
For more information
followed by a URL:http://www.microsoft.com/office.The
List
command helps you get morevalue in less time from your data. Youcan work faster, and you can work smarter, with Excel 2003 and Office2003.

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