PERSONNEL ADMINSTRATION

Personnel administration means which takes care of employee data.

Personnel number is a unique number. It is maximum 8 characteristics, only
numeric numbers 00000001 to 00000009.

How to maintain u r data?

Through the info types u has to maintain the data of employees.

The info types are started from:

• Personnel administration and payroll -0000 to 0999.

• Organizational management , personnel management and Training
and event management - 1000 to 1999
• Time management - 2000 to 2999
• Recruitment - 4000 to 4999
• Customer specific - 9000 to 9999

Info types of personnel administration:

0000 - Actions
0001 - Organizational assignment
0002 - Personnel data
0006 - Addresses
0007 - Planned working time
0008 - Basic pay
0009 - Bank details
0014 - Recurring payments and deductions
0015 - Additional payments
0016 - Contract details
0021 - Family details
 Functions are used in Master data:

• Create
• Copy
• Change
• Delimit
• Delete
• Display
• Overview

HIRING ACTION:

Step 1: Actions

Menu path:

Spro
Sap ref img

 Personnel management

Personnel administration

 Customizing procedures

 Actions

Define info groups

 Select 1st option user group dependency on menus and user groups

 Go to choose option

Ex: Goto new entries

 Menu text reaction ref

24 hire cv 70

 Goto save

Next go back

 Select 3rd option

Step 2: Info groups

Menu path:
 it is asking for info group

 goto search option

 u have to search for u r menu name( our menu name is 24 hire cv

 select 24 hire cv

 goto copy option (tick mark)

 after goto continue option (this is also tick mark)

 table will coming

  table name: change view” info group “: overview

Ex:

In that u has to select user group any no:

Ex: 01,02,03,20 any thing u has to select
2: info group mod: already we have created the name

24 hire cv
In that we have to change the name only like ex:

24 hiring cv

3. No: u has to select the serial no’s like ex: 01, 01 and 24

4. Operation: first goto search option (in that only)

In that many options r there u have select only INS (create).

5. after that info type:

Goto search option (in that only)

In that u have selected any of info types (depend upon

Company requirements u has to select it.
 6. after that just click on the enter button(in that info type text is
coming)

7. U have to create 2 or 4 depend upon the company.

8. goto save

Ex:

User group infogroupmod no operation info type

00 hiring CV 01 INS (create) 0001
01 hiring CV 02 INS (create) 0002

 Go back

Step 3: Setup personnel actions

Menu path:

Select 2nd option

 Personnel action types (in that copy of any 2 or 3 rows)

 Goto copy as option (this option is like a combination of 2 papers)

 Just change the action no: 01, and change the name of action type: hiring
CV

After that many options r there don’t touch with other options

 U has to change only

{
Ig :( means info group) search for this option ig= 70
Previous already we had created that user name (step 1:

-->define info groups

 User group dependency on menus and user groups

Create reason for action

}

 In that select our menu

Our menu name is:
 24 hire cv

 Select that one ( 24 hire CV)

 Goto save option

Ex:

Action name of action type f.. Cus.. EMP... ig

56 hire 1 1 1 70
57 hire CV 1 1 1 70

Go back

Step 4: Select create reason for action

Menu path:

 Select any of 2 or 3 rows

 Goto copy as option

In that u have to change the “Action and Name of action type”

Click it enter option

Go to save

Ex: action name of action type act reason reason foraction

68 hiring applicant 01 expansion

68 hiring applicant 02 promotions
68 hiring applicant 03 expansion
 Go back
Select

Step 5: Change action menu

Menu path:

 Select 2nd one action menu

 Goto choose option

In that it is asking the menu name: u have to select 01 (always)

 table: change view” action menu” overview

In that don’t make any changes: only u have change action option

 Select action: got o search u have to select u r menu name

It is 01 Actions

It is a standard action, always u has to select 01 action

  select that one

 just click on enter

 goto save option

(ex:

user group no action name of action type

10 01 24 hiring cv
10 02 24 hiring cv
10 03 24 hiring cv

 Goto save option

Step 6: user profile

Menu path:
After that goto menu bar

Table view edits goto selection systems

These options r there u have to select the systems

 Go to systems option

 Select user profile

 Own data

In that screen select the parameters create the user group

Ex:
User group text

User group 70
  goto save option
(In that down one caption is coming:

U r user name is locked sap user) if this is the message will coming, u r
process will correct)

Info type menus

Step 1: Info type menus

Men path:

Spro
Sap ref img

 Personnel management

Personnel administration

 Customizing procedures

 Info type menus

Step 2: Select 1st one option user group dependency on menus and user
groups

Menu path:

 Go to choose option

 Goto new entries

Menu text user group reaction ref

45 payroll Tick it 90
46 Time Tick it 90
Mgnt

47 Benefits Tick it 90

Reaction is not necessary.

 Go back

Step 3: Select info type menu

it is asking for menus: select our menus names

Ex: 30 payrolls
  Goto continue option (tick mark)

 Change view: info type menu”: overview

Goto new entries

Ex:
1. user group:
In that u have to select our ref name: 90

2. No: means serial no

2. Info types: means goto search option u has to select any one it’s
related to info type menu

Ex: 0008

4. Secr..: means serial no

5. Info type text: just click it enter button

 6. Goto save option

User group no: info type secr.. Info type text

90 01 0000 01 actions
90 02 0002 02 personnel data

 Goto save option

 Data was saved

Go back

Step 4: Again u has to select option: info type menu

Menu path:

Go to choose option

It is asking for menus: select our menus names

Ex:

46 time management

 Goto continue option (tick mark)

Step 5: Change view: info type menu”: overview

Menu path:

Go to new entries

Ex:
 1. User group:
In that u has to select our ref name: 90

2. No: means serial no

3. Info types: means goto search option u have to select any one its
related to info type menu

4. Secr..: means serial no

5. Info type text: just click it enter button

6. Goto save option

user group no: info type secr.. info type text

90 01 0007 01 planned working time

90 02 0008 02 basic pay

 Goto save option

 Data was saved

 Go back

Step 6: Again u has to select option: info type menu

Menu path:

Goto choose option

It is asking for menus: select our menus names

Ex:

47 benefits
  Goto continue option (tick mark)

 Change view: info type menu”: overview

Goto new entries

Ex: in that u have to select our ref name: 90

2. No: means serial no

3. Info types: means goto search option u have to select any one its
related to info type menu

4. Secr..: means serial no

5. Info type text: just click it enter button

6goto save option

user group no: info type secr.. info type text

90 01 0014 01 recurring payments

 And deductions
90 02 0015 02 additional payments

 Goto save option

 Data was saved

Step 7: user profile

Men path:

After that goto menu bar

Table view edits goto selection systems

These options r there u have to select the systems

 Go to systems option

 Select user profile

 Own data
In that screen select the parameters

 Create the user group

Ex:
User group text

User group 90