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Department of Transportation Leases Audit

Department of Transportation Leases Audit

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Published by The Post-Standard
New York state Comptroller audit on transportation department leases and permits
New York state Comptroller audit on transportation department leases and permits

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Published by: The Post-Standard on May 20, 2013
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07/15/2013

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New York State Oce of the State Comptroller
Thomas P. DiNapoliDivision of State Government Accountability
Report 2012-S-6March 2013
Collecon of Lease and PermitRevenuesDepartment of Transportaon
 
2012-S-6
Division of State Government Accountability
1
Execuve Summary
Purpose
To determine whether the Department of Transportaon is collecng all lease and permitrevenues it is owed. The audit covers the period January 2008 through May 2012.
Background
The Department of Transportaon (Department) has land that it does not use connuously.Interested pares can pay a fee for a permit to use such land temporarily. The Departmentis responsible for billing permit holders and collecng the amount due. As of May 2012, theDepartment was owed a total of $6 million in lease and permit revenues, including $2.4 millionbetween two and six years past due and another $1.4 million at least six years past due. In total,
195 permits were more than 30 days past due.
Key Findings
• The Department is not eecvely collecng all unpaid lease and permit fees. Of 45 sampledpermits which had outstanding balances, no acon was taken on eight. These eight permits hada total of $417,000 outstanding at the me of our review.• When inial acons to collect revenues were unsuccessful, the Department generally did notrefer permits to the Oce of the Aorney General. From January 2008 to January 2012, theDepartment referred only two permits, with a total outstanding of $61,530. We idened 61permits with a total outstanding of $1.2 million that should have been referred during that
period.
Key Recommendaons
• Provide the regions with detailed permit billing informaon and guidance on which permitholders are delinquent and require follow-up acon.Refer delinquent accounts to the Oce of the Aorney General, as required.
Other Related Audits/Reports of Interest
 
2012-S-6
Division of State Government Accountability
2
State of New YorkOce of the State ComptrollerDivision of State Government Accountability
March 12, 2013
Ms. Joan McDonaldCommissioner
Department of Transportaon
50 Wolf Road
Albany, NY 12232Dear Commissioner McDonald:The Oce of the State Comptroller is commied to helping State agencies, public authoriesand local government agencies manage government resources eciently and eecvely and, byso doing, providing accountability for tax dollars spent to support government operaons. TheComptroller oversees the scal aairs of State agencies, public authories and local governmentagencies, as well as their compliance with relevant statutes and their observance of goodbusiness pracces. This scal oversight is accomplished, in part, through our audits, which idenfyopportunies for improving operaons. Audits can also idenfy strategies for reducing costs andstrengthening controls that are intended to safeguard assets.Following is a report of our audit entled
Collecon of Lease and Permit Revenues.
The audit was
performed pursuant to the State Comptroller’s authority as set forth in Arcle V, Secon 1 of theState Constuon and Arcle II, Secon 8 of the State Finance Law.This audit’s results and recommendaons are resources for you to use in eecvely managingyour operaons and in meeng the expectaons of taxpayers. If you have any quesons aboutthis report, please feel free to contact us.Respecully submied,
Oce of the State Comptroller Division of State Government Accountability 

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