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USAID gift to Kenya Counties $50M

USAID gift to Kenya Counties $50M

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Published by Dennis Itumbi
USAID Devolved funds for Kenya
USAID Devolved funds for Kenya

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Published by: Dennis Itumbi on May 21, 2013
Copyright:Attribution Non-commercial


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Solicitation# SOL‐615‐13‐000012
 RFP Issuance Date:
May 16, 2013
Pre-Proposal Registration
May 24, 2013
Questions due date and time:
May 28, 2013, 08:00 AM, Local Time (Nairobi,Kenya)
Pre-Proposal Conference:
May 30, 2013
RFP Amendment Issuance Date:
June 8, 2013
RFP Closing date and time:
 July 3, 2013, 05:00 PM, Local Time (Nairobi,Kenya)SUBJECT: Request for Proposal (RFP) No. SOL‐615‐13‐000012The USAID/Kenya Agile and Harmonized Assistance for Devolved Institutions(AHADI) Project) Project
Dear Potential Offerors: The United States Government, represented by U.S. Agency for International Development(USAID), East Africa Regional Mission, is soliciting proposals from qualified organizations forthe performance of services detailed in the attached RFP to support a contract that will beadministered by USAID’s Kenya Democracy, Rights and Governance Office in Nairobi, Kenya. This procurement is being conducted through full and open competition, for which theprocedures for “contracting by negotiation, trade‐off process” method of procurement, asdescribed in Part 15 of the Federal Acquisition Regulation (FAR), and AIDAR, will apply.Proposals will be accepted from Kenya and international, U.S. business and U.S. smallbusiness, for-profit and non-profit organizations, nongovernmental organizations (NGOs)including universities, research organizations, professional associations, and other relevantspecial interest associations. Faith-Based and community organizations are also eligible toparticipate. In support of USAID’s interest in expanding the number and sustainability of development partners, USAID encourages proposals from potential new local partners.Subject to availability of funds, USAID contemplates award of a Cost-Plus-Fixed-Fee (CPFF)completion type contract. The maximum estimated cost of the contract (costs and fee) is US$45-50 million covering a performance period of five years. Offerors should not necessarilystrive to meet the maximum amount. However, Offerors must propose costs that they believeare appropriate, realistic and reasonable for the work. Cost proposals will be evaluated aspart of the Best-Value procedure in determining contract award, including cost effectivenessof approaches to achieve the desired results.A minimum of 60% of project funding shall be allocated over the five-year program for localorganizations (with even higher percentages encouraged). 30% of project funding shall beused for the Grants under Contracts program. 30% shall be used as subcontracts andpurchase orders for management responsibilities and to implement activities as required. TheGrants under Contract portion of the funding shall consist of a minimum of $15,000,000 (withgreater amounts encouraged, if feasible).
USAID discourages the use of exclusiveagreements with international or regional organizations as this limits USAID’sability to receive the best services.
Exclusivity contracts or teaming agreements with
 The USAID/Kenya Agile and Harmonized Assistance for Devolved Institutions (AHADI) ProjectPage 1 of 182
Solicitation# SOL‐615‐13‐000012
local organizations in Kenya are
given the limited pool of partner organizationsfitting the criteria for a locally-controlled organization.It is the responsibility of the recipient of this solicitation document to ensure that it has beenreceived in its entirety, including subsequent solicitation amendments, if any. USAID bears noresponsibility for data errors resulting from transmission or conversion processes.In addition to regularly checking the Federal Business Opportunity (FBO) website forimportant new information, potential Offerors are encouraged to register to receive emailnotifications by going to the FBO page for Agile and Harmonized Assistance for DevolvedInstitutions (AHADI) project in Kenya, click on the "Watch This Opportunity" link, registeringfor an account to login, and following the instructions.Questions, comments and requests for clarifications must be sent tocsigner@usaid.govandcopy to jkibabu@usaid.govno later than the date and time mentioned above.USAID will hold a Pre-Proposal Conference to discuss t
he USAID/Kenya Agile andHarmonized Assistance for Devolved Institutions (AHADI) Project)
RFP. The purposeof the Pre-Proposal Conference is to ensure an understanding of the RFP’s technicalobjectives and to review the application process. The Conference agenda will include a shortpresentation of the RFP and a question/answer session based on participants’ review of theRFP. All interested potential Offerors are welcome to attend, but it will be limited to 2representatives per Offeror and all attendees must register.
Registration instructions
: If you are interested in attending the Pre-Proposal Conferenceon
May 30, 2013
in Nairobi, Kenya, please send an email to Charles Signer, ContractingOfficer, via e-mail atcsigner@usaid.govwith a copy to Justine Kibabu, Acquisition andAssistance Specialist, at jkibabu@usaid.govby close of business
May 24, 2013
. Include thename of your organization and the name(s) of the person(s) who will attend. USAID willrespond with an email confirming registration, details of the location of the meeting, and aconfirmation of the date and time. You must have a registration confirmation in order to beguaranteed entrance.  Thank you for your interest in working with USAID.Sincerely,/s/Sunil XavierSupervisory Contracting Officer
 The USAID/Kenya Agile and Harmonized Assistance for Devolved Institutions (AHADI) ProjectPage 2 of 182
Solicitation# SOL‐615‐13‐000012
05/15/2013 REQ-615-13-000089 
NEGOTIATED (RFP)7. ISSUED BYCODE8. ADDRESS OFFER TO(If other than Item 7)NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".9. Sealed offers in original and ___________________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located inuntillocal time ______________________(Hour)(Date)CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation. A. NAMEB. TELEPHONE (NO COLLECT CALLS)C. E-MAIL ADDRESS AREA CODENUMBEREXT.(X)SEC.DESCRIPTIONPAGE(S)(X)SEC.DESCRIPTIONPAGE(S)PART I - THE SCHEDULEPART II - CONTRACT CLAUSES ASOLICITATION/CONTRACT FORMICONTRACT CLAUSESBSUPPLIES OR SERVICES AND PRICES/COSTSPART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.CDESCRIPTION/SPECS./WORK STATEMENTJLIST OF ATTACHMENTSDPACKAGING AND MARKINGPART IV - REPRESENTATIONS AND INSTRUCTIONSEINSPECTION AND ACCEPTANCEFDELIVERIES OR PERFORMANCEGCONTRACT ADMINISTRATION DATALINSTR., CONDS., AND NOTICES TO OFFERORSHSPECIAL CONTRACT REQUIREMENTSMEVALUATION FACTORS FOR AWARDKREPRESENTATIONS, CERTIFICATIONS AND OTHERSTATEMENTS OF OFFERORSNOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.12. In compliance with the above, the undersigned agrees, if this offer is accepted within ________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the datefor receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in theschedule.13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%)CALENDAR DAYS (%)(See Section I, Clause No. 52-232-8)14. ACKNOWLEDGEMENT OF AMENDMENTSAMENDMENT NO.DATEAMENDMENT NO.DATE(The offeror acknowledges receipt of amendments to theSOLICITATION for offerors and related documentsnumbered and dated:CODEFACILITY16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME AND ADDRESSOF OFFEROR(Type or print)15B. TELEPHONE NUMBER17. SIGNATURE18. OFFER DATE AREA CODENUMBEREXT.15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM ABOVE - ENTER SUCH ADDRESS IN SCHEDULE19. ACCEPTED AS TO ITEMS NUMBERED20. AMOUNT21. ACCOUNTING AND APPROPRIATION
See Section G.9: Accounting and Appropriation Data
22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:23. SUBMIT INVOICES TO ADDRESS SHOWN INITEM(4 copies unless otherwise specified)10 U.S.C. 2304(a) ( )41 U.S.C. 253(c) ( )24. ADMINISTERED BY (If other than Item 7)25. PAYMENT WILL BE MADE BY
The Controller, Regional Financial Management ServicesUSAID/East Africa8900 Nairobi PlaceWashington D.C, 20521-8900
Sunil Xavier
27. UNITED STATES OF AMERICA28. AWARD DATEIMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.(Signature of Contracting Officer)(REV. 9-97)
SOLICITATION, OFFER AND AWARDSOLICITATIONOFFER (Must be fully completed by Offeror)AWARD (To be completed by Government)
3N/A 161X USAID/East AfricaRegional Acquisition and Assistance Office8900 Nairobi PlaceWashington D.C., 20521-8900 See Section L1700 hours 05-XX-2013
Sunil Xavier
+254-20-862-2297 sxavier@usaid.govSee Attached Table of ContentsX XXXXXXXXX XXX__

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