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Meridian Monitor June/July 2013

Meridian Monitor June/July 2013

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Published by Sharon Osenga
Meridian Library System newsletter
Meridian Library System newsletter

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Published by: Sharon Osenga on May 30, 2013
Copyright:Attribution Non-commercial


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Your System Board:
Sherry Crow Kristi Hagstrom Ann MatzkeDebra Moninger Linda Nickel Megan SvobodaKathy ThomsenJanet WilkeLaurie YocomJoan Davis, Emeritus
Meridian Library SystemSuite 7816 East 25th StreetKearney NE 68847Phone: 800-657-2192Phone: 308-234-2087Fax: 308-234-4040Email:sosenga@frontiernet.netWebsite:http://libraries.ne.gov/mls/
Storm DamagesUNK Calvin T.Ryan Library
Reprinted here isthe memo LibraryDirector JanetWilke sent to allUNK students andstaff  April 12, 2013UNK Community:Calvin T. Ryan Library is open for business! We will do everythingwe can to help meet information needs as the end of the semester rapidly approaches. As you are aware, early Tuesday morning a strong storm causedsignificant damage to the library roof resulting in water damage tothe interior of the building. Although water damage has been identi-fied in numerous parts of the building the most heavily impacted ar-eas were the center portion of the book collection on the south sideof second floor and some of the bound periodical collection on thelower level. Some staff were in the building before 4:00 a.m. mov-ing quickly to put plastic sheeting over the areas being soaked bywater and then working to cover the rest of the collection.Reopening as quickly as possible was immediately identified as thepriority. To do that, attention needed to be focused on three criticalissues: extracting water to begin drying the carpet and other areas,properly handling the materials already damaged and preventingany further damage should additional storms strike the area.UNK Facilities concentrated efforts on removing as much water aspossible while library staff and volunteers worked to remove dam-aged books from the shelves. (No doubt you saw pictures of thefloor covered with wet books.)
If done quickly, freeze-drying books helps to stabilize them, prevent mold growth and provide time todetermine a proper course of action. A phone call to Cash-Wa Distributors resulted in their offeringboxes, pallets, a semi-truck and freezer space for as long as it was needed. This donation of serviceand facilities was critical to the ability to properly handle the books.To maintain a record of the materials damaged, library staff, student workers and student volunteersscanned the bar code of each damaged book prior to it being placed in a box. Wax paper separatedthe volumes to prevent them from freezing together. The boxed books were placed on pallets, shrinkwrapped and forklifted into the truck. By 5:45 on Tuesday afternoon, the damaged books were on theway to Cash-Wa freezers. Library staff and some plucky student volunteers had completed placingplastic covers over every range of stacks and resource collection on all levels of the building and onall computers and other electronic equipment on the floors and in staff work areas. End of day one.On Wednesday a second sweep of the shelves resulted in identifying additional damaged materials.Presently the damaged book total is 6,259. We expect to find more as time goes on.The library reopened on Thursday morning. The book collection on second floor and the bound peri-odical area on the lower level are cordoned off with access for staff to retrieve requesteditems. Wireless access is presently limited to the main floor and the Learning Commons.In addition to all of the work being done by Facilities staff and private contractors, Library staff contin-ue to monitor the building to identify new leaks and other problems, maintain plastic on equipmentand collections until the roof is secure and much, much more. As soon as is feasible, ranges of bookstacks must be moved to dry underlying areas preventing mold and odors-water goes where it wants,this will be an extensive operation. Longer term, information on damaged books will be reviewed todetermine if the title should be restored, replaced or withdrawn. All of this will take many weeks, if notmonths, and a great deal of staff time. Although we are all deeply saddened by the damage to the building, to collections and to services thatwe pride ourselves on providing, we are also aware that that this situation could have been so muchworse than it was.I absolutely cannot say enough good things about the Library staff, and that of Facilities, for the in-credible work they have done during this very difficult situation. It is above and beyond anything to beexpected. My staff and I are also very grateful for the help provided by the University Administrationand the concern expressed by members of the University and Kearney communities. This is certainlynot something that we can handle on our own. Thank you from all of us at Calvin T. Ryan.
Luckily, Calvin T. Ryan Li-brary had a disaster plan inplace so they were able toreact quickly. Does your li-brary have a written disaster plan? If not, this is the timeto create one!Help may be found online at:www.dplan.org. This is a dis-aster planning tool that willguide you through the pro-cess step-by-step throughthe use of templates.

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