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Organisational Study Guideline at SMS

Organisational Study Guideline at SMS

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Published by Vivek Menon
Organisational Study Guidelines for MBA & MIB Courses at School of Management Studies, Cochin University of Science and Technology.

The document is in word 03 format.
Organisational Study Guidelines for MBA & MIB Courses at School of Management Studies, Cochin University of Science and Technology.

The document is in word 03 format.

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Published by: Vivek Menon on Apr 25, 2009
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ORGANIZATION STUDY
All the students of MBA & MIB completing the second semester are totake up a one month of ORGANIZATION STUDY in an organization of their choice. The
objectives of the study
are: 1.To familiarize the students with a business organization
2.
 To familiarize them with different departments in theorganization and their functioning
3.
 To enable the students to understand how the key businessprocess are carried out in organizations
4.
Understand how information is used in organization for decisionmaking at various levels and5.To relate theory with practice  The above are required so that they better understand the area wisesubjects taught in their Business Management Programme. Thisshould also prepare the students with enough understanding aboutbusiness organizations to enable them to locate problems to be solvedas ‘Final Year Project’ later in their course.
Points to be noted
Please keep in mind the fact that this is NOT intended to be a problem- solving project, which has to be done in the final year.
 
Please bear in mind that processes and functions are your focus and not data from various departments, which should only be used to help younderstand the organization.
SELECTION OF ORGANIZATION
Care to be taken when choosing the organization. Try and choose anorganization where you will be able to see1.Operations & Systems2.Accounts & Finance3.Personnel & HR4.Marketing FunctionsAnd their interactions with each other The organization chosen need not be very large, but should have allthe above functional areas for you to study. This study is focused onprinciples and techniques in use and not on data and information i.e.to gain firsthand knowledge about how an organization is being run.
 
HOW TO GO ABOUT THE WORK
1.Have an organization coordinator/guide in the organization.Visit the organization and have a walk through and to identifyand acquaint themselves with the different departments.2.Make the organization chart for the organization andtry to understand the functions of the managers/officersand supervisors in the different departments. Record theseobservations of yours and clarify with your supervisor to checkif the same is correct.
3.
Identify the key functions of each department and try tounderstand how it is carried out (the process) for e.g.: Materialsdepartment having the purchase function. Process could be:collect intends, check intends, find suppliers, get Quotes, decide who to purchase from, prepare and issue purchase orders,follow up till delivery is got.4.Try and interact with personnel and customers (both external &internal) users, to find if there are problems with the processes.Make record of your findings.
5.
Find how the following are done in the organization i.New product developmentii.Marketing
Promotion
Sale
locating customers
Qualifying customers
Contacting customer and making sale
Order filling
Payment Collection iii.Operation / Manufacturing
 The operations/Manufacturing process
Raw Materials and conversion
Procurement
Sores
Production planning and control
Quality controliv.Accounting and Finance
A/c systems adopted
Source & application of funds
Management of payables and receivables
 
Costing system
Pricing system
Budgeting and budgetary control
Financial analysis of a few previous years’ statementsof accountsv.Personnel & HR
Recruiting
Induction
 Training – types & where used (process of training)
Performance appraisal system
IR Scenario
Grievances & Grievance handling
Discipline
SeparationStudy the extent of use of information technology in differentdepartments and also try and ascertain the possibility of its use wherever the use is currently less. Do a SWOT analysis for theorganization.
EVALUATION
On return to SMS each students will be required to make apresentation of the study and will also have to submit a written report, which will be used for evaluation. Please alsomake it a point to send a joining report (By organization Guide/Co-coordinator) from the organization within a week of your reportingfor the study. Please mark your attendance daily with the organizationGuide. The school shall also contact the organization guide to receivea confidential feedback report about each student at the end of theproject.

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