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Proposal Letter Heery May 2013

Proposal Letter Heery May 2013

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Published by CityStink Augusta

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Published by: CityStink Augusta on Jun 09, 2013
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12/10/2013

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HEERY
May
20,
2013
Mr.
Fred RussellCounty AdministratorCity of Augusta530 Greene Street -Room
801
Augusta, GA 30911
Re:
Program Management for the Capital Improvements PlanExtension of the Time Spent AgreementDear
Mr.
Russell:According to Amendment #3 to our contract,the contract
is
to end
on
July
31,
2013.This was based
on
the assumption that Webster Phase
II
and the Municipal BuildingRenovations and Modernization projects would be completed and closed out by July2013.However due to the law suit and questions regarding the use of ConstructionManagement at Risk services for county projects,the Municipal Building was delayedfor a year pushing the completion date for the Municipal Building out until February of2015. A Trustee Dormitory was added to Webster Phase
II
which pushed out thecompletion date to February 2014.
In
addition, the Operations and Maintenance Facilityfor Augusta Transit has been added to Heery's scope and this project will not becompleted until the second quarter of 2014.Based
on
the current workload and their schedules, we purpose
an
extension of thecurrent contract to April
30
,2015 so the projects currently
in
design and constructioncan be completed without interruption
in
staffi
ng
.Other benefits to extending thecontract would be:Procedures currently
in
place to manage the projects would not have tobe changedProject knowledge will not be lost by replacing the current staffNo loss of productivity -There
is
no learning curveNo training required
No
transition phase duri
ng
possible critical phases
of
the projectsChanging the project management team would disrupt the existingworking relationship among the project stakeholders.
Heery
International
,
Inc
.
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HEERY
Extending Heery's contract would mean
an
increase
in
the estimated contract amountof
$1
,646,566for the currently active projects. (See Exhibit A attached)Pleaseletus knowifyou require any further information to support these rates for our contract. Please contact me at your earliest convenience at (404-946-2459).
Heery International, Inc.
Sincerely,
Nf(f~
Dennis LaGattaVice President
c:
Forrest WhiteTim SchroerAttachments:"A"Fee Distribution

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