The E Book

2008-2009

P H I L L I P S E X E T E R A C A D E M Y
EMERGENCY PHONE NUMBERS

PEA Safety/Security: days or nights, 603 777-4444

From Academy Phones: days or nights, Ext. 4444

Health Services: 603 777-3420

Exeter Police: 603 772-1212

Exeter Emergency: 911

Exeter Fire: 603 772-1212

New Hampshire Poison Control: 800 562-8236

Phillips Exeter Academy Main Number: 603 772-4311

Welcome to Exeter
The E Book serves as a guide and sets a standard for what is expected of you
as an Exonian, with information you will need about Academy rules and
policies. Please take the time to read this carefully. You will find yourself
referring to it frequently when you have questions ranging from the out-of-town
procedure and the discipline system to the Grill hours and visitations policy.
If you have any questions, please feel free to ask. Your dorm proctors,
student listeners, faculty, and the Dean’s Office are all here to help you.

The rules and policies of Phillips Exeter Academy are set by the trustees, faculty, and
administration, and may be revised without notice during the school year.

Additional information on all aspects of student academic and residential life can be found on
the web at www.exeter.edu.

The E Book 2008-2009 i

HISTORY OF THE ACADEMY
Phillips Exeter Academy was founded in 1781 by Dr. John Phillips, a graduate
of Harvard and a resident of Exeter. In his deed of gift, Dr. Phillips embodied
a series of standing regulations, which he termed as the Constitution of the
Academy, directing that they be read at each annual meeting of the trustees.
The following excerpts serve to illustrate the founder’s high purpose:
“An observation of the growing neglect of youth must excite a painful
anxiety for the event, and may well determine those whom their Heavenly
Benefactor hath blessed with an ability therefore, to promote and encourage
public free schools or academies, for the purpose of instructing Youth not only
in the English and Latin grammar, writing, arithmetic, and those sciences
wherein they were commonly taught, but more especially to learn them the
great end and real business of living.
“It shall ever be considered as a principal duty of the instructors to
regulate the tempers, to enlarge the minds, and form the morals of the youth
committed to their care.
“But above all, it is expected that the attention of instructors to the
disposition of the minds and morals of the youth under their charge will
exceed every other care, well considering that though goodness without
knowledge is weak and feeble, yet knowledge without goodness is dangerous,
and that both united form the noblest character, and lay the surest foundation
of usefulness to mankind.”
Since the fall of 1970, the Academy has been open to both boys and girls
“from every quarter.” Marking the 25th anniversary of co-education in
1995/96, the inscription was added on the front façade of the Academy
Building proclaiming: HIC QUAERITE PUERI PUELLAEQUE VIRTUTEM ET
SCIENTIAM, “Here, boys and girls, seek goodness and knowledge.”
Furthermore, the dates 1781-1970 were added to the motto on the lintel over
the front entrance: HUC VENITE PUERI UT VIRI SITIS, “Come hither, boys,
that ye may become men.”
Now in its third century, Phillips Exeter Academy affirms the vision of
John Phillips. Today, as in the past, the principal goal of the Academy is to
link goodness and knowledge, to develop the consciences and train the minds
of students so that they may usefully serve society.
The education of youth, originally accomplished through a curriculum rich
in the traditional areas of classical languages, rhetoric, logic, and
mathematics, has undergone constant development. The faculty recently
reaffirmed its commitment to a curriculum that includes more broadly
distributed requirements in science, history and the humanities form the main
thrust of a curriculum that stresses knowledge in a liberal arts framework.
A gift from oil magnate and philanthropist Edward S. Harkness in 1930
established a method of teaching unique to Exeter and central to its teaching
philosophy. The Harkness plan calls for an oval table in each classroom, with
class size averaging 12 students and ample opportunity for Socratic dialogue.
The Harkness table places students at the center of the learning process and
encourages them to learn from one another.

ii The E Book 2008-2009

CONTENTS
EMERGENCY PHONE NUMBERS .....................................Inside front cover
WELCOME TO EXETER ............................................................................i
History of the Academy.....................................................................ii
ACADEMY REGULATIONS .......................................................................1
Academics.......................................................................................1
Advising, Seeking Help, and the Discipline System ............................2
Disciplinary Action ...........................................................................6
Prohibited Activities .........................................................................8
Attendance ......................................................................................9
Bicycles .......................................................................................10
Academy Network Resources and Policies .......................................11
Photography ..................................................................................16
Day Student Regulations ...............................................................16
Dormitories ...................................................................................17
Dress Code ....................................................................................22
Motor Vehicles ..............................................................................23
Outdoor Games .............................................................................23
Out-of-Town Permission ..................................................................24
Political Signs ...............................................................................26
Campus Safety .............................................................................26
STUDENT LIFE AND ACTIVITIES ..........................................................28
Housing .......................................................................................28
Shipping Trunks .............................................................................29
Student Mailing Address.................................................................29
Student Council, Day Student Committee and Library Proctors ..........30
Recycling Guidelines .....................................................................30
Practical Tips for Reducing Your Ecological Footprint ........................31
Academy Funds ............................................................................32
Administrative Offices and Services .................................................33
HEALTH & WELLNESS SERVICES .........................................................46
ACADEMY POLICIES.............................................................................50
TUITION AND FINANCIAL AID ..............................................................60
Agencies and Charge Accounts .......................................................62
COLLEGE COUNSELING .......................................................................63
APPENDICES .......................................................................................71
Commercial Transportation in the Exeter Area...................................71
Business Hours of Academy Offices.................................................72
Dining Hall Hours ..........................................................................73
Resident Dormitory Faculty .............................................................74
Dormitory Proctors .........................................................................75
Student Listeners...........................................................................76
Campus Map .................................................................................77
Daily Schedule...............................................................................78
INDEX ..............................................................................................79
SCHOOL YEAR CALENDAR ..............................................Inside back cover

iii The E Book 2008-2009

iv The E Book 2008-2009
ACADEMY REGULATIONS
Fundamental Principles. The Academy assumes that its students enter the
school with a serious purpose and that conscience and good sense are in the
main a sufficient guide to behavior. The Academy expects honesty from its
students.
The faculty intends to develop among students a sense of responsibility for
personal conduct and for the well-being of the larger community. To that end,
the Academy encourages freedom, within reasonable limitations, and enforces
rules defining them, which are necessary to maintain relative freedom for all.
ACADEMICS
Course Selection. Each returning student at the Academy confers with his or
her adviser before choosing a program of study for the subsequent year. The
Dean of Academic Affairs assists new students in their course selections for
the incoming year. After a student has selected a program of study, his or her
family is notified of the selections.
The number of students in any course may be limited; any announced
course for which the enrollment or staffing is deemed insufficient may be
canceled. In choosing their courses, students should refer to the Courses of
Instruction catalog for the coming year, which is distributed at the time of
course selection. Careful thought should be given to the choice of courses for
all three terms.
Grading System. Academic standards are high at Phillips Exeter Academy, and
new students may find that grades are lower than those that they have
received elsewhere. Academic work is graded on an 11-point scale, in which
A=11, A-=10, etc. to E=0. The minimum passing grade is D-. A squared (2)
annotation next to a letter grade indicates unsatisfactory effort.
To obtain honors, a student must achieve an overall average of B (8.0),
high honors is a B+ average (9.0), and highest honors is an A- average (10.0
or higher). Such academic distinctions are made at the end of a term.
Provisional grades are issued at the midterm and are used as indicators to
students and advisers of students’ progress. These midterm grades also allow
faculty to monitor that progress. Grades issued at the end of the term become
the grades of record.
Scholastic Action. The faculty expects students to focus attention on the
academic program and work to their potential. When a student falls short of
these standards, the Academic Advising Committee meets to make a
recommendation for academic action. The recommendation, once voted at the
faculty meeting, becomes the action of the faculty and results in scholastic
action: a formal expression of the school’s concern to both students and
parents. Scholastic action is not punitive. Rather, it alerts students, parents,
and advisers to the seriousness of those difficulties. It is hoped that this
official warning will encourage students in academic difficulty to improve their
study habits or seek help from available sources on the campus. There are four
levels of scholastic action:
Scholastic Warning is usually the first stage of formal action. Often the attention
paid at that level is sufficient for students to turn their record around.

The E Book 2008-2009 1

Scholastic Probation generally follows Scholastic Warning when the level of
academic concern has not been addressed or met by the student and/or the
situation has significantly worsened. This level of scholastic action indicates
that the student’s position at the Academy may be in jeopardy.
Advice to Consider Withdrawing typically comes when all avenues of reasonable
academic support have been pursued but with little evidence of satisfactory
progress.
Requirement to Withdraw occurs when the student’s academic performance
does not match the academic demands of the institution, for a generally
unsatisfactory academic record, for a continued demonstration of willful
neglect of work, or when there is no likelihood that the student will be able to
meet the graduation requirements.
ADVISING, SEEKING HELP, AND THE DISCIPLINE SYSTEM
Advising. The trustees of the Academy delegate to the faculty the
responsibility for academic policies and procedures and for discipline. The
dean of students is in charge of the administration of faculty policy in all
matters concerning student life at the Academy, including discipline. All
faculty members accept the responsibility to advise students and to guide their
conduct at any time or in any place while they are under the authority of the
Academy. The students in turn, through their representatives, participate in
the shaping of disciplinary policy by helping the faculty to define the essential
regulations and to enforce them. Every new student is assigned a faculty
member as his or her adviser. Students are encouraged to consult their
advisers both on school affairs and on personal problems. Through
communication with the advisees’ parents, the adviser supplies an essential
link between family and school.
Seeking Help. The Phillips Exeter Academy community wishes to encourage
students to seek advice from adults. The faculty would like to foster an
atmosphere of trust on our campus and views student-faculty conversations as
vital to that effort. Students should seek guidance from adults whose
judgment they trust and respect.
The Academy believes that students and faculty should be guided by their
obligation to and respect for other members of the community in seeking the
best possible help for themselves and others. Students and faculty should
inform themselves fully about this policy and should make certain they
understand the alternatives contained in it.
Students should be aware that the law requires notification of state and
local authorities in specific cases including child abuse and neglect, hazing, and
any violation of the Safe School Zones Act (see Safe School Zones Act, page 52),
even when the school offers a non-disciplinary response as described below.
Students may be subject to law enforcement investigation and response.
Seeking Help in Non-Disciplinary Situations. In a non-disciplinary situation
(one in which school rules are not currently being broken and no disciplinary
investigation is underway), a student may request non-disciplinary assistance
(NDA) so that they may freely seek guidance from a faculty member in order to
resolve a student problem. A student may disclose past violation of a school
rule, including use of alcohol or other drugs, during such a discussion. No

2 The E Book 2008-2009

Academy disciplinary consequences will result from that conversation. Faculty
will honor the anonymity of the student and not share any matter brought to
them during such a conversation unless they need to seek additional guidance
in order to help the student. The seeking of such guidance will occur only
after consultation with the student. Parents should not be notified of
information gained through such a conversation without student consent,
unless there is danger of physical or emotional harm to any person. Such
notification of parents will occur only after consultation with the student or
students concerned. The law requires notification of state authorities in
specific cases including child abuse or neglect.
In order to help a particular student obtain guidance in a non-disciplinary
situation, a faculty member may initiate a conversation about a concern with a
student and offer non-disciplinary assistance (NDA). A student thus approached is
under no obligation to offer information to the faculty member. This policy is not
intended to limit the relationship between proctors and faculty in a dormitory.
Disciplinary Situations Involving Medical Emergencies or Substance Abuse.
1. In a discipline case, there may be reasons for medical concern about a
student who is involved in the disciplinary incident but who was not
observed by a faculty member. (The term “faculty member” is here
understood to include adults to whom supervision of Academy students
has been assigned.) Information obtained from other students may be
used to help such a student or students receive medical care. Students
who receive such care will be referred to the Academy Student
Assistance Program (see Academy Student Assistance Program, pages
49, 52) without disciplinary consequence, and their parents and
advisers will be contacted. Students whose violation of school rules was
discovered by a faculty member and who provide information in order to
help other students will not be exempt from disciplinary consequences
that arise from their own participation in the disciplinary incident.
2. A student may disclose to a faculty member information about an episode
of drug or alcohol violation currently underway, involving him or herself or
other students. No disciplinary consequences will result from that
conversation, unless a faculty member has already observed or has obtained
material evidence of a violation. The faculty member involved in such a
conversation must refer the student or students to the Health Services for
medical care. Follow-up will be determined through the Academy Student
Assistance Program. Parents and advisers will be contacted.
The Discipline System. The primary goals of the Academy in its discipline
system are to educate students and to treat them as fairly as possible when
rules are broken. It should be kept in mind that the Academy is a private
school and not subject to the same rules as public schools; the discipline
system is not intended to be a “trial” as contemplated by a court system; and
rules of evidence do not apply. It is fundamental to the system that the
faculty, not the administration, has the final authority in dealing with
discipline cases. This authority has been delegated to a faculty committee
(except in the case of off-campus programs, where the authority has been
delegated to the resident director of such programs, see Discipline in Off-
Campus Programs, page 8), supplemented by four non-voting student

The E Book 2008-2009 3

members when considering major cases.
Students should be aware that, in addition to state laws regarding drug
and alcohol use, theft, and other matters, the state of New Hampshire has
enacted a law against student hazing. A copy of this law is available in the
Dean’s Office. The school is required by law to report certain offenses,
including hazing, to state and local authorities.
Major Offenses. The faculty may at any time dismiss a student from the
Academy for committing or attempting to commit any of the following
offenses, including a first offense:
1. Hazing other students. Hazing is defined as harassing, intimidating, or
coercing another student with the purpose or result of embarrassment,
disturbance, or humiliation (see Hazing, pages 51, 54).
2. Dishonest acts of any kind, including plagiarism or the unauthorized
removal of materials from the Library.
3. The purchase, possession, use, or distribution of:
a. any illicit or illegal drug, including marijuana,
b. any prescription drug in a manner not consistent with the
instructions of the prescribing physician,
c. legal over-the-counter drugs, or “home-made” preparations or
remedies for purposes other than legitimate medical treatment or
d. prescription or over-the-counter pharmaceuticals in a form that
would not normally be purchased. Possession of paraphernalia
that are customarily used for illegal drug use or drug abuse will
be considered a violation of this rule.
4. Leaving Exeter without permission.
5. Absence from the dorm without permission after reporting hours at night.
6. Purchasing, possessing, drinking, or being under the influence of
alcoholic beverages, or the possession of empty alcoholic beverage
containers.
Students who choose to remain present when alcohol, other drug, or
hazing rules are being broken may be subject to major disciplinary action.
The faculty may also dismiss a student for violating or attempting to violate,
or choosing to remain present during the violation of any other rules and
regulations of the Academy, for unsatisfactory conduct, for a generally
unsatisfactory record, for failing probation review, or for conduct injurious or
dangerous to the student, to the Academy, or to others. Students who
approach a faculty member to seek non-disciplinary assistance (NDA) and
support will not be subject to disciplinary action for having chosen to remain
in the presence of a rule violation.
Throughout The E Book there are additional references to misconduct that
may result in disciplinary action, including Requirement to Withdraw. Each
student is responsible for reading The E Book and complying with the
Academy’s rules and regulations. Failure to know the rules and regulations is
not a defense.
The Academy’s interest in the conduct of students away from campus is

4 The E Book 2008-2009

the same as it is in their conduct on campus. The Academy may hold students
accountable for their off-campus and online conduct in appropriate ways,
including a disciplinary response.
In any case involving direct observation or material evidence of one of
these major offenses or any violation of the rules regarding weapons, smoking,
or explosives:
1. A faculty member must report the violation to the student’s adviser, and
2. The adviser or the faculty member concerned must report the violation
officially to a dean for presentation to the Discipline Committee.
As part of the investigation, the reporting faculty member and the student are
asked to prepare a written narrative about the case. The student is not
obligated to implicate anyone else. Students are expected to be honest, but
honesty is not necessarily a mitigating factor and students’ own statements
may be used against them. A student must provide a factual statement and
cooperate in the discipline process; failure to do so may be cause for
disciplinary action. After investigating the case and consulting with the chair
of the Discipline Committee, the Dean’s Office decides if the case warrants
disciplinary action and, if so, determines whether it should be considered a
regular or a major case.
Once a disciplinary investigation has begun, a student and his or her
family may decide to have the student withdraw from school and waive his or
her right to appear before the Discipline Committee. The student’s case will be
heard by the Discipline Committee and the student’s record will reflect the
final decision of the committee.
Regular Discipline Cases. In regular cases, the students do not appear before
the Discipline Committee. The dean receives the reporting faculty member’s
written statement, the student’s written narrative, and the adviser’s
recommendation for action. When the infraction is minor, the dean and chair,
in consultation with the adviser, may place a student on restrictions without
bringing the case to the committee. For other cases at the regular level, the
Discipline Committee is comprised of nine faculty members: eight voting
members and a chair who votes only in the event of a tie vote. The chair first
reads aloud the reporting faculty member’s statement, the student’s narrative,
and the adviser’s recommendation. The committee then reviews the student’s
academic and discipline record. After hearing the case, the committee
determines whether or not the student has committed the offense as charged.
If the student is found to have committed the offense, the committee decides
on the most appropriate disciplinary action. If the committee decides that the
charge is not accurate, or the offense is too serious for regular action, the
committee may vote to move the case to major discipline.
Major Discipline Cases. In major cases, where Requirement to Withdraw is a
possibility, the student and his or her adviser must appear before the
Discipline Committee. The Dean’s Office formulates in writing the specific
charges that will be considered by the Discipline Committee for action, and
furnishes the student with a copy. A dean then presents the case to the
committee. For major cases, the Discipline Committee is comprised of nine
faculty members plus four non-voting student members. The student may have
another student or adult member of the Academy community, or both, appear

The E Book 2008-2009 5

on his or her behalf. With everyone present before the committee, the chair
first presents the student’s academic and discipline record, and then reads
aloud the reporting faculty member’s statement and the student’s written
narrative. The student may present additional evidence and is allowed to hear
all pertinent factual information presented to the committee. The student may,
at his or her option, then read to the committee a separate personal statement
(distinct from the written narrative referred to above).
After answering questions from the committee, the student then leaves
the meeting room and waits outside. In turn, the student’s friend(s) and
adviser discuss the case with the committee, then leave the meeting room and
wait outside. Before leaving, the adviser presents a recommendation for
action, which the committee will consider (for boarding students, this
recommendation will reflect the views of the dorm faculty and proctors). The
chair next reads aloud the written comments submitted by the student’s
teachers. If the committee changes the charge(s) formulated by the Dean’s
Office, the student shall be informed and given an opportunity to respond to
the new charge(s).
After hearing the case, the committee determines whether or not the
student has committed the offense as charged. If the student is found to have
committed the offense, the eight voting members of the committee then
decide on the most appropriate disciplinary action. In the process of reaching
a decision, the first motion must be for Requirement to Withdraw. When a
motion fails, the next motion is for the next lower response. In the event of a
tie vote, the motion is immediately reconsidered. If the vote is again tied, the
motion fails. After a motion passes, a dean will then immediately inform the
student of the approved motion and the rationale for the committee’s decision.
DISCIPLINARY ACTION
In regular cases, the Discipline Committee has two responses from which to
choose for disciplinary action: Restrictions and Restrictions with Review. In
major cases, the Committee may choose Restrictions, Restrictions with
Review, Probation, or Requirement to Withdraw. No student will be placed on
Probation without appearing before the Discipline Committee.
1. Restrictions, lasting three weeks, impose certain limitations on a
boarding student’s activity:
a. The student must check in at his or her dormitory every night,
including Saturday, at 8 p.m. After check-in Sunday through
Friday, juniors and lowers are expected to observe study hours in
their own rooms and not visit in the common areas with friends
outside the dorm. Uppers and seniors may visit in the common
areas until 9 p.m. at the discretion of the dorm faculty.
b. The student will not be granted out-of-town permissions, except
for specified Long Weekends. Students may not leave town
except for team or other events at which they are representing
the school (e.g., glee club, debate).
c. The student must petition the deans to leave the dorm after 8
p.m. for anything other than a previously scheduled academic
appointment.

6 The E Book 2008-2009

For a day student on disciplinary action, these limitations apply:
a. The student should be in his or her place of residence every
night, except Saturday, at 8 p.m.
b. Day students are not permitted to be on the Academy campus
Saturday nights while on disciplinary action.
2. Restrictions with Review, lasting four weeks, imposes the same limitations
as Restrictions and, in addition, requires Review at the end of the four-
week period. For Review, the student submits a written evaluation of the
behavior that caused him or her to be placed on disciplinary action. At
the same time, the adviser submits a letter recommending the advisee
either pass or fail Review. If the student fails Review, the Discipline
Committee will decide either (a) that the case will be moved to major
action or (b) that there be a second Review after an additional three-week
period without the limitations of disciplinary Restrictions.
3. Probation, lasting twelve weeks, imposes the same limitations as
restrictions for the first five weeks. Probation provides a step short of
separation from the school for disciplinary reasons. It indicates that the
student’s position in the school is insecure; it also gives the student a
period of time in which to prove that he or she can meet the standards
of the Academy and should be allowed to remain. The student’s
behavior will be reviewed by the dean at the mid-point of probation. As
part of this review, the Dean’s Office will collect statements from the
student’s current instructors and adviser. The dean will meet with the
student to review his or her progress in meeting the expectations of
probation. The information collected for the mid-point review will be
part of the overall assessment of the student at the twelve- week review.
At the end of the twelve weeks, the student and his or her adviser will
appear before the full Discipline Committee. The student will be expected
to 1) reflect upon the behavior that had resulted in being placed on
probation and 2) present reasons for the faculty to permit the student to
remain at the Academy. The adviser, after consultation with proctors and
other faculty in the dormitory, will make a written recommendation to the
committee. Written reports will also be submitted by the student’s
instructors. The student may in addition, submit a report from a faculty
member of his or her choice. After consideration of the reports and
conversations with the student and adviser, the committee will decide
either that the student passes probation review or be required to withdraw.
If a senior is placed on disciplinary Probation within four weeks of
graduation, the Discipline Committee may vote to withhold that student’s
diploma until after graduation, prohibiting that student from participating
in graduation activities and ceremonies, and requiring that student to
leave campus directly after the end of third-term classes.
4. Requirement to Withdraw indicates the student is no longer a member
of the school community and will be expected to leave the campus as
soon as possible. It is school policy that students Required to Withdraw
must not return to campus for one year without the prior written
approval of the Academy.

The E Book 2008-2009 7

 Normally, a student under disciplinary or scholastic action of any kind
may represent the school as a member of an Academy organization.
In order to graduate from the Academy or to participate in graduation
activities and ceremonies, a student must be eligible for the diploma or
certificate and be free of pending major disciplinary action.
Dean’s Leave. A dean may for any reason he or she deems appropriate require a
student to reside in the Health and Wellness Center or to leave campus temporarily,
remove a student from a dormitory, or order that the student not enter upon the
premises of the Academy and require the student to return home. The length and
conditions of the dean’s leave will be set by the dean of students.
Discipline in Off-Campus Programs. Disciplinary decisions will be made in off-
campus programs by the resident director of such programs. In imposing
punishment for the violation of any rule, the resident director has broad
discretion in determining and imposing the sanctions that the director believes
appropriate for the off-campus program. Requirement to Withdraw, however, will
be imposed by the resident director only after consultation with and concurrence
by the Academy’s dean of students. Requirement to Withdraw from the off-
campus program also means Requirement to Withdraw from the Academy as a
full-time student. The dean of students, Discipline Committee, the faculty, and
the student’s parents will receive formal notification of any disciplinary decision.
PROHIBITED ACTIVITIES
Violating or choosing to remain present during the violation of the following
rules may result in disciplinary action:
Gambling. Gambling for money is prohibited.
Tobacco. Because of the health hazard accompanying the use of tobacco, the
Academy prohibits possession and use of all tobacco products.
Fire Safety, Weapons, and Flammable Materials. Given that the Academy is a
residential community and considering the inherent danger of fire in such a
community, the school takes fire safety very seriously. That concern starts with
student behavior, especially in the dormitories. No student in an Academy dormitory
or other school building may have an open flame, use matches, or a lighter, burn
candles of any kind including birthday candles, or light incense, or use any device
which produces a flame. (The exception to this policy is the use of an open flame in
the Science or Art Departments under the supervision of instructors.)
Students who violate the Academy fire safety rules typically appear before
the Discipline Committee with their adviser. The committee will hear the
reporting faculty member’s written statement and the student’s written factual
statement. After talking with the student, the Committee will hear the adviser’s
recommendation. Requirement to Withdraw is not a disciplinary option at this
point. Some fire safety violations may result in a major discipline case.
1. Students are not permitted to use or to have custody of weapons,
firearms, or air guns of any sort, including BB guns.
2. Students may not use or have in their possession hot pots, immersion
heaters, firecrackers, or explosives of any kind.
3. Highly flammable materials such as paint removers, lacquers, gasoline,
and other fuels may not be stored or used in student rooms.

8 The E Book 2008-2009

ATTENDANCE
Statement of Policy
1. Students are expected to meet their appointments punctually. Required
appointments are classes, Assembly, sports, music lessons, meetings with
the scheduler, and certain meetings with the dean of students, including
failure to accurately follow any aspect of the out-of-town process. Students
who miss an appointment receive an unexcused absence and risk
disciplinary action. Students must correct with the Dean’s Office any errors
in reported unexcused absences within one week of being notified by the
Dean’s Office.
2. Teachers must report all absences to the Dean’s Office within one week
of the absence. Only absences reported within one week will be
considered unexcused. Once the Dean’s Office receives the absence
report, some time may pass before the processed slip is forwarded to
the student. A teacher may not excuse an individual student for non-
academic purposes from any part of a scheduled class. Lates, which are
reported at the teacher’s prerogative, are counted as absences.
3. Students who are ill and unable to perform their regular school duties
must report promptly to Health Services, which alone can give excuses
from school appointments because of illness.
4. Students anticipating a conflict with any scheduled appointment should
see their adviser and then consult with a dean regarding the petition
process.
5. Students who sleep through two consecutive required appointments may
petition the Attendance Committee in writing to combine those into one
absence. Only one such combination is permitted per term.
Attendance Committee Composition, Function, and Jurisdiction. The
Attendance Committee consists of a chair and four voting members. Most
recently the chair has been the Associate Dean. The four voting members are
two appointed members of the faculty, and two students. The faculty members
are appointed by the dean of faculty.
Each spring, the Student Council president nominates two lowers as
candidates; the standing committee selects one of those candidates to serve
for two years. Faculty members have served for varying lengths of time—two
years being the norm.
The purpose of the Attendance Committee is:
1. to hear petitions from students about absences as a last court of appeal
on whether a particular unexcused absence counts, and;
2. to interview students with excessive unexcused absences and then to
determine an appropriate disciplinary consequence. All levels of
disciplinary response for unexcused absences short of Probation are
levied by the Attendance Committee. Reviews are also administered by
the Attendance Committee. The Attendance Committee may recommend
Probation to the Discipline Committee.

The E Book 2008-2009 9

Attendance Committee Procedures.
1. Students receiving four unexcused absences within a term will be placed
on Disciplinary Restrictions for two weeks (see Restrictions, page 6).
2. The second consecutive term of Disciplinary Restrictions for absences
will result in Disciplinary Restrictions for three weeks.
3. With the third consecutive occasion of attendance difficulty, the student
is required to meet with the Attendance Committee. The possible
consequences at this level typically range from three weeks of
Restrictions to a recommendation to the Discipline Committee for
Probation.
4. The Attendance Committee will consider further disciplinary action for
students who have been placed on Disciplinary Restrictions for
absences on five separate occasions. An appearance before the
Attendance Committee is required.
5. Five or more absences within a term will result in Attendance
Committee consideration with possible further disciplinary action.
An appearance before the Attendance Committee is required.
6. Students who have been referred to the Discipline Committee for
Attendance must appear before the Committee with their adviser. The
committee will hear the student’s factual statement, teacher comments,
and recommendation from the Attendance Committee. After talking with
the student, the Committee will hear the adviser’s recommendation.
Requirement to Withdraw is not a disciplinary option at this point.
7. After a student has been on disciplinary Probation for unexcused
absences or in situations of excessive unexcused absences, the student
may appear before the Discipline Committee with the possibility of
Requirement to Withdraw.
8. Absence from an appointment on the last day before a weekend or
vacation period may result in disciplinary action.
Class Schedules.
1. All classes meet four class periods per week unless otherwise indicated
in the Courses of Instruction.
2. An instructor may not excuse an individual student for non-academic
purposes from any part of a scheduled class. On days before vacations,
holidays, and at the end of terms, instructors will not omit classes or
make changes in the regular class hours. An instructor may not change
class meeting times without faculty procedure through the head of the
department.

BICYCLES
Exeter’s surrounding countryside and nearby beaches provide excellent
opportunities for good cycling. In addition, many students find bikes a convenient
way to travel around the campus. At all times when riding a bike, students should
remember that safety of riders and pedestrians is paramount. Ride in control at
all times, and follow general bike and traffic safety rules. Students who ride

10 The E Book 2008-2009

recklessly will be held liable for injury or damage caused to others.
General Bike Rules.
1. Ride in control; bicyclists must always ride in a way that does not
endanger or inconvenience pedestrians.
2. You are strongly encouraged to wear a helmet. People under the age of
16 are required by NH State law to wear a bicycle helmet while riding
on a public way.
3. One person per bike.
4. Pedestrians have the right of way.
5. Follow traffic laws (i.e., do not ride the wrong way on a one-way street;
ride with the traffic).
6. Walk your bike across crosswalks; in town, riding on sidewalks is
forbidden by town ordinance.
7. Do not block the sidewalk with a parked bike.
8. Ride at night only if your bike has front and rear lights.
9. Ride with both hands on the handlebars; do not carry possessions in
your arms.
10. Bicyclists must avoid using the busy highways such as Routes 101,
125, and 33.
11. Bikes should be registered with Campus Safety. This can be done at the
Campus Safety Office or at:
http://www.exeter.edu/forms/bicycle_registration_form.aspx
12. Bikes should be locked when not in use. Please do not lock bikes to
handrails or handicapped rails.

ACADEMY NETWORK RESOURCES AND POLICIES

Faculty, administrators, staff, and students of Phillips Exeter Academy share a
voice (telephone) and data (computer) network. Technical resources at the
Academy are provided for academic and administrative use and
communication, both inside and outside the community.
Available Resources. Boarding students are provided telephone jacks and dial
tones from their rooms. All students can have access to local and internal
calling and to a personal voice mailbox. Long distance service is the financial
responsibility of the student and is available through a cell phone, the
Academy’s long distance provider, a calling card, a credit or debit card, or
operator assistance.
A data network provides digital (Ethernet) access to the Academy network;
modem connections are therefore not allowed. All students are provided with
network accounts, which allow them access to the Internet, a personal email
account, Academy network resources, shared files, personal files, and printing.
Computers are available to students in the Library and in various labs
throughout the campus. Information on configuring personal computers to
connect to the Phillips Exeter Academy network is available through the
Information Technology Services Department (ITS). The fee for the above
services is $280 a year for a boarding student or $110 a year for a day

The E Book 2008-2009 11

student. Fees are discounted for financial aid students.
The Information Technology/Telecommunications Department has
developed minimum hardware specifications for the purchase of new
computers running the Macintosh and Windows operating systems. (See
http://www.exeter.edu/its for detailed specifications.)
Telephone Usage. Students whose use of the voice network appears to be
excessive may be required to decrease their telephone use, particularly if
academic standing, class attendance, or study and sleep conditions are in
jeopardy. An adviser or other faculty member who is concerned about overuse
may ask the Dean’s Office to review an individual student’s usage. The specific
results of the inquiry will be reported to the Dean’s Office.
Internet Usage. Students and their parents should be aware that some of the
material on the Internet is pornographic or otherwise objectionable. The
Academy cannot assume responsibility for limiting any student’s access to
such material. The Academy does not filter access to the Internet. As with
other material available in print or on cable TV, parents should review their
expectations with their children. On the computers students bring to campus,
parents can install software such as CyberPatrol that limits access to sites.
Individuals should be careful not to send personal information across the
Internet and are encouraged to bring any questions that concern them about
messages they receive or materials they view online to the Information
Technology Services (ITS) Support Desk, a librarian, a faculty member, or a
representative of Human Resources.
ACCEPTABLE USE POLICY
The following policy ensures the ethical use of technology at the Academy and
applies to all telephone, voicemail, data network and Internet use.
Definitions
Individuals are the faculty, administrators, staff, and students of Phillips
Exeter Academy who share networked voice and data systems.
Academy systems are the computers, terminals, printers, networks, modem
banks, online and offline storage media and related equipment, software, and
data files that are owned, managed, or maintained by the Academy. For
example, Academy systems include institutional and departmental information
systems, academic and administrative desktop computers, the Academy’s
campus network, and Academy general access computer clusters.
Personal systems are personally owned computers, terminals, printers,
modems, online and offline storage media and related equipment, software,
and data files that are owned and maintained by individuals.
ITS systems include both Academy systems and personal systems when they
are connected to the Academy network.
Expectations
Faculty, administrators, staff, and students accessing the network and/or
Internet are representatives of the Academy and are expected to act
accordingly. Those who are unsure of what constitutes appropriate behavior
should ask themselves the question, “Will my actions reflect well on myself
and on the Academy community?” Students with any questions or concerns
should contact a faculty member; Academy employees should contact the

12 The E Book 2008-2009

Director of Human Resources.
All individuals should note that Academy rules, regulations, and
disciplinary procedures as defined in The E Book, in the Human Resources
Handbook, and in the Faculty Handbook apply to technology use. Disciplinary
responses regarding behavior such as hazing, harassment, and plagiarism are
applicable to technology use as well. Individuals should also realize that
certain activities, such as copyright violation, software piracy, or tampering
with the security of the network, are prohibited by state and/or federal laws.
Personal and Confidential Information. Examination, collection, or
dissemination of personal or confidential information without prior authorization
from the owner is a violation of the owner’s rights to control his or her own
data. Systems administrators, however, may gain access to individuals’ data or
programs when it is necessary to maintain or prevent damage to Academy
systems or to ensure compliance with other Academy rules.
The Academy considers individual network accounts to be the personal
responsibility of the individuals to whom they are assigned, and as a result will
not ask individuals to reveal their passwords. However, individuals who request
assistance from ITS give the staff implicit permission to view specific data in
their accounts as is necessary to investigate, diagnose, or correct the problem.
In general, information that the owner would reasonably regard as
personal must be treated as personal by other individuals. Examples include
the contents of electronic mailboxes and voice mailboxes, the personal file
storage areas of individuals, and information stored in other areas that are not
public. That measures have not been taken to protect such information does
not make it permissible for others to inspect it.
Computer systems and networks provide mechanisms to protect personal
information from examination. These mechanisms are necessarily imperfect,
and any attempt to circumvent them or to gain unauthorized access to
personal or confidential information (including both stored computer files and
messages transmitted over a network) will be treated as a violation of privacy
and will be cause for disciplinary action.
Responsibilities of Individuals. Individuals who are provided access to
Academy systems and to the Academy network assume responsibility for their
appropriate use. The Academy expects individuals to be careful, honest,
responsible, and civil in the use of computers and networks, as well as on the
Internet. Note that when posting to social networking sites, such as Facebook
and MySpace, individuals should have no expectation of privacy, since posted
materials may be owned by the site and could be redistributed at any time to
others without the author’s permission. Individuals should check each site’s
privacy and security policies carefully before adding content they may not wish
to have viewed by others.
Individuals are assigned data and voice network accounts while at the
Academy and therefore are solely responsible for how they are used.
Individuals are responsible for the voicemail and email messages sent
from their accounts and for the appropriateness of both internal and external
voicemail greetings. Individuals may not share passwords or borrow the
password of another individual.
Accessing the personal or confidential accounts and files of others without

The E Book 2008-2009 13

permission is prohibited. Such action is no different from entering a locked or
unlocked room and stealing or reading a personal letter or destroying
someone’s personal property.
Any communication, whether internal or external, that occurs across the
Academy network must clearly identify the sender, and individuals may not
send a message anonymously or pseudonymously. This includes use of both
Academy accounts and external accounts accessed through the Academy’s
network.
Individuals must abide by all official posted rules and official
communications from Information Technology regarding use of facilities and
resources.
Individuals with personal computers on the Academy network are expected
to take reasonable precautions to ensure the security of their systems,
including owning and maintaining up-to-date anti-virus software. Individuals
may be held responsible for misuse by others, including family members, that
occurs on or through their systems.
PROHIBITED ACTIVITIES
Security
Attempting to subvert network security, to impair the functionality of the
network, or to bypass a restriction set by the ITS department or systems
administrator is prohibited. Assisting others in violating these rules is also
considered unacceptable behavior.
The following list, while not comprehensive, details activities that are not
permitted:
1. Attempts to exploit, test, or probe for suspected security holes or
weaknesses on Academy computers or networks. Any such security
weakness or hole should instead be reported to ITS.
2. Attempts to monitor, analyze, or tamper with network data packets that
are not explicitly addressed to your computer.
3. Using a network address other than the one assigned by the Academy
network.
4. Trying to subvert Academy regulations by masking your identity or that
of your computer.
5. Execution or compilation of programs that are designed or have the
potential to break or otherwise interfere with system security, unless
authorized in advance by the director of ITS.
6. Individuals should recognize that systems and networks are imperfect.
Although mechanisms are in place for the protection of personal or
confidential information stored on or transmitted over the network, there
is no guarantee that the systems are 100 percent effective.
Other Inappropriate Activities. The following categories of use, while not all-
inclusive, are inappropriate and are not allowed:
1. Improper use or distribution of information. This includes copyright
violations such as software piracy, download and sharing of copyrighted
music/video files, and plagiarism. The resources on and available
through the network are governed by the same rules as are Library

14 The E Book 2008-2009

 resources.
2. Misuse of any Academy resource, such as a home directory or the
unauthorized use of shared space for non-academic or non-
administrative files.
3. The compilation or unauthorized redistribution of information from
Academy files or directories (printed or electronic) to third parties,
especially those outside the Academy.
4. Connecting any secondary physical network, including modems, bridges,
routers, or wireless access points, to the Academy network without
authorization.
5. Using a network for commercial purposes without prior authorization.
The Academy maintains the network for academic and administrative
purposes, as well as for school-related and personal communication.
The Academy network resources may not be used for any business
purpose other than those governed by the Academy.
6. Use that is inconsistent with the Academy’s non-profit status. The
Academy is a non-profit, tax-exempt organization and, as such, is
subject to specific federal, state, and local laws regarding sources of
income, political activities, use of property, and similar matters.
7. Use of ITS systems in a way that suggests Academy endorsement of any
political candidate or ballot initiative. Individuals must refrain from
using ITS systems for the purpose of lobbying that connotes Academy
involvement. However, personal communication from one individual to
another expressing political opinions is acceptable.
8. Physical theft, rearrangement, or damage to any Academy computer or
network equipment, facilities, or property is strictly prohibited and will
be reported to the police. This includes all public computer labs,
network hubs, and wiring.
Rights of the Academy. Academy network resources, including all telephone and
data lines, are the property of the Academy. Use of the network, both voice and
data, is a privilege and not a right. The Academy will, to the extent possible,
respect the privacy of all account holders on the network. However, Information
Technology is responsible for investigating possible violations of all Academy
rules governing the network and for enforcing these rules, as directed by the
Dean of Students, Dean of Faculty, or Director of Human Resources. Individuals
should therefore keep in mind that the Academy reserves the right to access any
information stored on or transmitted over the network.
The Academy reserves the right to protect systems, software, individuals and
contents of the network from potential or actual harm.
ITS must ensure that academic and administrative work takes precedence at
all times over other computing activities. In situations of high user demand that
may strain available network resources, IT reserves the right to restrict (e.g., to
specific times of day) or prohibit computer entertainment activities such as
game playing, the downloading of music or video files, chain letters and mailing
lists, and streaming audio and video.
Conditions of Academy Access. The Academy places a high value on privacy

The E Book 2008-2009 15

and recognizes its critical importance in an academic setting. There are
nonetheless circumstances in which, following carefully prescribed processes,
the Academy may determine that certain broad concerns outweigh the value of
an individual’s expectation of privacy and warrant Academy access to relevant
ITS systems without the consent of the individual. Those circumstances are
discussed on the Information Technology web page (http://www.exeter.edu/its),
together with the procedural safeguards established to ensure access is gained
only when appropriate.
NOTE: Parts of this Acceptable Use Policy have been adapted from similar
policies at Harvard and Yale (http://www.yale.edu/policy/itaup.html) Universities
and are incorporated with their permission.
PHOTOGRAPHY
Phillips Exeter Academy reserves the right to photograph its students, faculty,
and staff in connection with the activities of the Academy and to reproduce
such images to promote, publicize, or explain the Academy or its activities.
This includes the right, without limitation, to post images to the Academy
website, and to publish such images in the student newspaper, alumni/ae
magazine, and PR/promotional materials such as marketing and admissions
publications, advertisements, fund-raising materials, and any other Academy-
related publication.
These images may appear in any of a wide variety of formats and media
now available or that may be available in the future, including but not limited
to print, website, broadcast, videotape, CD-ROM, and electronic/on-line media.
Parents are asked to sign a Media Permissions Form allowing their child to be
included in the school’s public relations and promotional efforts.
DAY STUDENT REGULATIONS
1. The aim of regulations governing day students is to enable them to share
as much as possible the boarding experience while recognizing their
status as students who live at home. The behavior of day students must
be that required of other Academy students, and day students are
expected to conform, as far as practicable, to the same regulations as
boarding students. When at home, day students are under the supervision
of their parents. Parents of day students are strongly urged to encourage
them to follow a program of check-in and study hours as near that of
students living in dormitories as is consistent with family living. Day
students are expected to be off-campus by the check-in time of their
class, unless they have an academic appointment or transportation
difficulties. (Juniors and lowers are to check in by 8 p.m.; uppers by 9
p.m.; and seniors by 10 p.m., except on Saturdays.)
2. Day students are assigned faculty advisers who have immediate care of all
matters pertaining to the students’ school life. There is also a day student
program coordinator who is responsible for day to day life and comfort while
on campus. Lockers are provided for all day students at Phelps Academy
Center. There is also socializing space and quiet study areas exclusively for
day students. Internet access is also provided throughout the building.
Many upper and senior day students chose to retain study carrels at the
library as well. The Phelps Academy Center is open from 7 a.m. to 10 p.m.
(11 on Saturdays) providing access to day students any day of the week.
16 The E Book 2008-2009
 3. Day students are encouraged to invite boarding students to their homes.
It is understood that the parents of a day student, or adults designated
by the parents, will be in residence and are responsible for visiting
students. The Academy’s interest in the conduct of students away from
campus is the same as it is in their conduct on campus. The Academy
may hold students accountable for their off-campus conduct in
appropriate ways, including a disciplinary response. Day students
inviting boarders as overnight weekend guests should present the Dean’s
Office a specific written parental invitation on each occasion.
4. Some day students are licensed drivers and use a family car for
commuting between home and campus (see Motor Vehicles, page 23,
for rules governing day student use of cars).
5. Students who are children of members of the faculty and who do not
live in student rooms in dormitories are regarded as day students living
off campus.
6. If a day student is sick, his or her parents must inform the Health
Services early each day by calling 777-3420.
7. Day students are to meet all Academy appointments. Students wishing
to miss classes for off-campus appointments, weddings, etc. must
complete and submit a petition to the Dean of Students. Instructions
for petitioning may be obtained from the Dean’s Office.

DORMITORIES
In order to maintain an atmosphere that is conducive to study, residents
should have regard for both the spirit and the letter of dormitory regulations
designed to maintain the quiet conditions essential for study and sleep.
Study Hours.
1. Study Hours are those periods of the day when classes or Assemblies
are normally held, and after 8 p.m. every night except Saturday.
2. After check-in, students are expected to observe Study Hours in their
own rooms or in other spaces designated by the dorm head.
3. A student’s room may be closed to visitors during Study Hours by a
“Study Hours Card” at the discretion of his or her adviser or by request
of the student.
4. Uppers and seniors who choose to be in their dorms before check-in are
expected to help maintain quiet by being in dorm rooms with the door
closed or in common rooms.
5. No visitors will be allowed in dorms after 9 p.m.
6. Watching television, playing video games, viewing DVDs, videos, and
streaming television programs not related to course work, are prohibited
between 8:00 and 10:00 p.m. on school nights. The dormitory faculty
member on duty may grant exceptions to this rule on specific occasions.
7. In general, Academy events and organizational activities shall not be
held during evening Study Hours. Exceptions are listed in the next
section.

The E Book 2008-2009 17

Hours of Reporting.
1. Seniors are required to be in their dorms by 10 p.m. and uppers by 9
p.m., Sunday through Friday. Others must be in their dorms by 8 p.m.
2. On Saturday nights, and on other nights before a day without required
Academy appointments, all students not on faculty action must be on
campus by 10 p.m. (unless an extension until 11 p.m. has been
obtained in advance from the faculty member on duty in the dormitory)
and all students must report in at their dormitories by 11 p.m.
3. On Friday nights before a Saturday without required Academy
appointments on which SATs or PSATs will be given, all students must
report in at their dormitories by 10 p.m.
4. Login to Blackboard for the appropriate time for students to check in to
their dormitories on Friday nights before a Saturday without required
Academy appointments.
5. Exceptions. Meetings of clubs and other student organizations end by 8
p.m., at which time Study Hours begin. Exceptions to this regulation
are granted by faculty vote for each specific occasion. Students in good
standing may, however, with the permission of the faculty member on
duty, check out to the following places after their normal check-in time:
a. Student Council (Tuesdays) until 8:55 p.m.
b. Exonian board (as specified by The Exonian’s faculty adviser)
until 9:55 p.m.
c. PEAN board until 9:55 p.m.
d. Student Listeners (Mondays) until 8:55 p.m.
e. Uppers and seniors in good standing may work at the student
radio station or on student publications until their respective
check-in hours.
f. The Art and Music Buildings, the Library, the Science Building,
the Fisher Theater, and the computer room in the Academy
Building until 8:55 p.m. for specific projects.
g. Phillips Church for evening prayer (Tuesdays until 9:55 p.m.),
Eastern meditation (Fridays), Indaba (Fridays until 10 p.m.).
h. A faculty apartment for academic help until 9:55 p.m.
i. A lecture (Wednesdays) or film (Fridays) specifically related to
academic courses.
j. When necessary in order to accommodate an outside speaker, the
faculty adviser of an organization may give permission to schedule
a meeting beyond 7:55 p.m. A lower or junior may attend with the
permission of the person on duty in the dormitory.
k. Students in good academic and disciplinary standing may check
out of their dormitories in order to attend the Friday night
performances of mainstage productions, Poetry Stage, and the
Dance Concert. They are expected to return to their dorms

18 The E Book 2008-2009

 immediately after the performance ends.
6. Students on disciplinary action must remain in their dormitory after
they have checked in at 8 p.m. (see Disciplinary Action, page 6).
7. Students must not leave the dormitory before 5 a.m. and, in order to
maintain the dorm’s security, must never prop open locked dormitory
doors. Normally dormitory doors are unlocked at 7 a.m. Visitors are not
permitted before 7 a.m. except by arrangement with the resident faculty
or a dean.
Retiring Hours.
1. All students should be in their own rooms after 10:30 p.m. (exceptions
may be made only by dorm heads).
2. Lowers and juniors are required to be in bed by 10:30 p.m. On rare
occasions, they may request “late lights” from the person on duty.
3. Seniors and uppers should be free to control their own bedtime hour as
long as they show good judgment. The faculty adviser or the faculty
member on duty has the responsibility and authority to treat abuses and
to make exceptions on an individual basis.
4. Rules for Saturday nights are made by the faculty in the various
dormitories.
Dormitory Proctors. Dorm proctors are crucial in helping resident dormitory
faculty to establish an atmosphere of trust in their respective dormitories and
join with the faculty in exercising at all times a special degree of concern for
the welfare of the dormitory. To insure the well-being of the dormitory, proctors
must follow the regulations of the Academy and should encourage friendly and
decent relationships among students.
The dorm proctor’s role requires responsibility and a degree of
accountability beyond those of other boarding students. Dormitory faculty and
proctors should work together to devise appropriate measures to resolve
discipline problems occurring within the dormitory. At times it may be
necessary for proctors to report disciplinary infractions to the dormitory faculty.
It should be understood, however, that the reporting of such infractions need
not result in disciplinary action. Proctors check students into the dormitory
when on duty at night and report to the resident faculty any irregularity with
respect to check-in hours. Proctors must act when they become aware of any
violation of the major rules, of any fire hazard or other dangerous activity, and
of any serious health problems. Proctors in such situations should share their
concerns and seek help from other proctors, faculty, or the Health Services. In
such cases, proctors may request non-disciplinary assistance (NDA) from the
faculty. With regard to less serious rule infractions, the proctor will enforce
Academy and dormitory regulations as agreed upon between the faculty and
proctors of the dormitory.
In houses and smaller dormitories, a dorm proctor may be on duty more
than one day each week and sometimes on Saturday. In the larger buildings
there are usually several proctors, each of whom does duty no more than one
day each week. In the larger dormitories a faculty member will be in residence
each day that a proctor is on duty, and each head of a dormitory meets

The E Book 2008-2009 19

frequently with the proctors to discuss the state of affairs in the dormitory or
in the Academy.
Visitations. The faculty recognizes that students need opportunities for socializing
and for a degree of privacy. Dormitory visitations, however, are not intended for
sexually intimate behavior. At the convenience of the faculty member on duty,
boys and girls may visit in one another’s rooms, with the door half-way open and
the lights on, Sunday through Friday from 7 to 8 p.m., and on Saturday (and
other nights with 11 p.m. check-in) from 8:00 to 10:45 p.m. The faculty in each
dorm have the right to eliminate any number of these days from their visitations
schedules as they may need. It is understood that a faculty member is under no
inherent obligation to grant visitations. Unauthorized visiting by boys in girls’
rooms or by girls in boys’ rooms or any abuse of visitations may result in
disciplinary action. A student on disciplinary action may be granted visitations.
Visitors.
1. At the discretion of the faculty resident in each dormitory, those common
areas designated in the dormitory (common room, TV room, etc.) may be
open to visitors of both sexes.
2. A student who wishes to have a visitor to the Academy in his or her room
after 10 p.m. must get permission beforehand from a faculty member
resident in the dormitory. A visit of more than one night must be approved
by the Dean’s Office as well as by the head of the dormitory. Host
students should familiarize their guests with the rules and regulations of
the Academy and should ensure that their guests observe those rules and
regulations.
3. It is school policy that students Required to Withdraw must not return
to campus for one year.
Sound and Video Equipment. Television sets are not allowed in dormitory
rooms. Dormitory common room television sets may not be used during study
hours except by permission of the dormitory faculty on each specific occasion.
Computer video reception equipment is subject to rules governing television
sets in common rooms. Instruments should not be played in the dormitory at
any time. Music may not be played out of dormitory windows.
Dormitory Grills. In many dorms, a grill is operated by one or two student
managers, subject to approval by the dormitory head and proctors. Grill
managers are responsible for the entire operation of the grill, including
accurate financial records. Grill franchises are not to be sold or “bequeathed.”
The Dean’s Office should be notified each year that a dorm grill is in
operation. Further guidelines can be found in the Adviser Handbook.
Care of Student Rooms. In order to ensure the safety and well-being of the
students and to comply with state and local fire regulations, the following
section has been established. Violations of the following regulations could
result in disciplinary action.
To identify and eliminate fire and safety hazards, Academy Campus Safety
will make regular inspections of all student rooms. They will note all violations
on a “First Notice — Fire Inspection Report” leaving copies with the student,
dorm head, and dean of students. Three days will be given to comply before a
room is reinspected. All subsequent inspections will result in confiscation of
items in violation. Campus Safety will not be held responsible for any damages
20 The E Book 2008-2009
that may be sustained when removing such items.
Students must not tamper with smoke detectors or fire alarm systems.
Tampering with such systems is a violation of the law. Personnel from Campus
Safety will inspect student rooms based on the following list of fire and safety
regulations:
1. Student rooms must be kept neat and orderly.
2. Posters shall be limited to 50 square feet. Tapestries are not allowed.
Decorations must not be hung over the bed or from the ceiling or
attached to the ceiling. Nothing may be attached to the walls, ceilings,
doors, or casings by means of glue, paste, stickers, tape, nails, tacks,
screws, or staples.
3. Window curtains are permitted.
4. Pets are not permitted in student rooms.
5. Furniture in poor condition, particularly upholstered furniture with torn
or punctured fabric, is not allowed.
6. Extension cords must be UL approved, and wire size must be a
minimum of #16. They may be purchased from the Exeter Bookstore.
Items plugged into any room extension cord must not draw more than
1200 watts. No more than one extension cord per room is allowed.
7. Mattresses must be placed on standard bed frames; not on the floor,
nor on makeshift frames.
8. Halogen lamps, high-intensity lamps, and spotlights in which the bulb
is tightly enclosed are prohibited. Bulbs in student lamps must not
exceed a 60-watt rating.
9. Bicycles must not be stored in student rooms.
10. Rugs or wall coverings that are either in poor condition or prevent full
use of the door to a student’s room may not be used.
11. Improvised partitions and bamboo or matchstick screens must not be used.
12. Paper and flammable plastic lamp shades must not be used.
13. Any free-standing item that impedes an exit route or that might be
dislodged and create a blockage during an emergency is not permitted.
14. Candles, incense, and other open-flame devices are not permitted.
15. No flammable materials should be placed on radiators.
16. Paper items must not be placed on the corridor side of the door or in
any dormitory corridor or stairway.
17. Large accumulations of paper and boxes are not permitted.
18. For a list of items NOT permitted in student rooms, see Furnishings,
Equipment, and Clothing, page 28.
19. The following electrical items ARE allowed in student rooms: electric
coolers, razors, blankets, clocks, radios, computers, stereos, hair dryers
(portable only), and trigger-type soldering irons providing the wattage is
not excessive.
20. Towels, pillows, sheets, and other school property are not to be taken

The E Book 2008-2009 21

 out of the dormitories. Dormitory rooms should be locked when not
occupied. Financial charges for damages will be handled through the
Accounting Office. A student is liable for the damages to his or her
room whether or not it has been locked. Malicious damage to school
property or buildings may result in disciplinary action. All confiscated
items will be returned to students in May.
Room Inspections. Academy employees including dormitory faculty and
campus safety staff members may enter student rooms for inspection, for
health and safety purposes, as well as for disciplinary reasons. Such entry
does not in and of itself constitute a room search. Investigation of a room’s
contents beyond simple entry and observation is considered a room search, for
which the approval of a dean is required.
Room Searches. A search of a student’s room and/or possessions may be
warranted if a member of the faculty has good reason to believe that a
disciplinary infraction or the existence of physical or other potential harm to
the student or others will be discovered. The faculty member should present
this request for a room search and the basis for the request to the Dean’s
Office, which will decide whether a search should be made. When a search is
undertaken, a representative of the Dean’s Office, the student whose room is
being searched, the faculty resident of the dormitory, and a student proctor
from the building shall be present. In the discretion of the dean of students, a
room search may be undertaken without following the above procedure.
DRESS CODE
The following dress code is required in classes, assemblies, when representing
Phillips Exeter Academy at other schools and colleges, and for occasions when
dress code attire is specified. Because fashions change rapidly, members of the
community should keep in mind that the purpose of the dress code is to reflect
the discipline and seriousness of purpose we associate with academic pursuits
and other occasions requiring dress code attire. This principle governs any
question about an item of dress deemed inappropriate, but not specifically
listed in the code.
1. For Boys: shirt and tie or turtleneck. For Girls: dress, skirt or nice slacks
with blouse, sweater, collared shirt, or turtleneck.
2. Hemmed shorts may be worn.
3. Ethnic attire is acceptable.
4. All clothing must be clean and in good repair (not torn, frayed or cut off).
5. Shirts with tails must be tucked in.
6. Skirts and shorts must reach at least to the fingertips.
The following items are prohibited:
a. revealing necklines
b. tank tops
c. spaghetti straps
d. bare midriffs
e. T-shirts
f. sweatshirts

22 The E Book 2008-2009

 g. military fatigues
h. overalls
i. athletic wear
Hats may not be worn indoors except in dormitories and athletic facilities.
MOTOR VEHICLES
Day Students. If a day student is a licensed driver, he or she may drive
between home and campus. Assuming proper insurance and parental approval,
he or she may also give rides to other day students for commuting. Once on
campus, the vehicle must remain parked in approved locations.
Vehicles may be parked next to the Data Center; on Front Street; on Elliot
Street; or on Elm Street (except during town snow emergencies); next to the
Old Gym; or behind the Boiler Plant. Do not use the parking lots reserved for
faculty and staff next to Jeremiah Smith Hall, Gilman House, Elm Street
Dining Hall, near the Bookstore, Abbot Lane, Easy Street, behind the Health
and Wellness Center, Gould House, Tan Lane House, Bissell House, the
Spring Street lot, or on the side or in the rear of the Music Building.
All student vehicles parked on campus must be registered with the
Campus Safety Office and a parking decal must be attached to the rear
window or bumper of the vehicle.
Day students are not allowed to drive boarding students except under the
following conditions: A day student driver who is 18 or older may give a ride to
a boarding student guest to and from the day student’s home for an overnight
visit. A written invitation is necessary from the host family. (For the boarder,
appropriate out-of-town permissions from the Dean’s Office and parents are
also necessary.)
Boarding Students. Boarding students may not possess or rent motor vehicles
on campus or in the Exeter vicinity. Students may not accept rides from
passing motorists.
However, rides are permitted if:
1. the licensed driver is a faculty member;
2. for day trips in the Exeter vicinity, the licensed driver is at least 21
years old and the boarder has informed the faculty member on duty in
the dorm, or
3. for overnight weekend trips, the licensed driver is at least 18 years old
and appropriate out-of-town permissions have been obtained from the
Dean’s Office and the boarder’s parents. Once the student has arrived at
his or her destination, driving permission is the responsibility of the
student’s host.

OUTDOOR GAMES
1. Students may relax and play games, including Frisbee, on the Library lawn,
the Academy lawns, and the residential and academic quads. Stickball,
lacrosse, and football are allowed only on the side lawn of the Library in
front of Dunbar Hall and in no other area of the residential campus.
2. Throwing snowballs or water balloons or shooting water guns is not
allowed across or near any town streets, or in the vicinity of any
Academy building.
The E Book 2008-2009 23
 3. Swimming is not allowed in the Exeter River.
4. Jumping off Hill Bridge is prohibited.

OUT-OF-TOWN PERMISSION
Students must always take particular care that, before leaving campus, they
first obtain proper permission. Out-of-town permission may be requested for a
Wednesday or Saturday afternoon, for a Sunday, or for a weekend. For day
trips within the Exeter vicinity (defined by the region in New Hampshire
bounded by Route 125, Route 16, and the ocean) with a driver over 21 years
old, Dean’s Office out-of-town permission is not needed. However, students
must inform the faculty member on duty in their dorm. For all other day trips
and overnight weekend trips, Dean’s Office out-of-town permission is required.
In all cases, the Academy’s motor vehicle regulations apply (Motor Vehicles,
page 23).

THE EXETER VICINITY

Questions regarding the following procedures and guidelines can be answered

by advisers and at the Dean’s Office.
Procedure. Students planning an out-of-town trip first see their adviser, discuss
plans, and then fill out a blue slip (called an Application for Out-of-Town
Permission). After the slip has been signed by the adviser, the student leaves it
at the Dean’s Office for further approval. Once signed by a member of the
Dean’s Office staff, permission is granted. Before leaving the Academy,
students must return the white copy of the slip to the faculty member on duty
in their dorm.
Guidelines.
1. Applications for out-of-town permission must be submitted to the
Dean’s Office before 1:30 p.m. on Fridays. After normal office hours,
students should see their adviser and a dean if the trip is an emergency.
2. Once permission has been granted, it is assumed that the student will leave
campus. If the trip is canceled, however, the student must inform the Dean’s
Office by calling x3411. Failure to do so may result in disciplinary action.

24 The E Book 2008-2009

 3. If the trip involves missing required Academy appointments (classes,
sports, lessons, dorm check-in), all students must
a. first submit a petition to the Dean’s Office at least 10 days
before the trip, and
b. then, if the petition is approved, ask the instructors of any classes
they will miss to sign the blue out-of-town slip before submitting it
to the Dean’s Office for final approval, and obtain in writing
parent’s acknowledgement of missing classes.
Petition forms may be picked up in the Dean’s Office, or printed from
Blackboard. All petitions must signed by the student’s adviser’s prior to
being turned into the Dean’s Office.
4. When no Academy appointments or check-ins are missed, teams and
organizations under the supervision of a faculty member may leave
without signing individual out-of-town permissions. Before departure, it
is the responsibility of the faculty member to leave at the Dean’s Office
a list of students making the trip, along with the hours of departure and
return. Unless otherwise informed, the Dean’s Office will assume that
the trip has gone as scheduled and that all students are safely back.
5. A new parental permission form must be submitted to the Dean’s Office
every year. This form provides parents with the option to give blanket
permission for visits with parents, for trips to Boston, or to accept
invitations from the families of other Academy students and from other
specified family friends and relatives. This form is kept on file in the
Dean’s Office and may be changed by parents at any time during the
year. Any changes to permissions must be submitted in writing, and
must include a signature of one or both parents. In the absence of
blanket parental permission, students must obtain written permission
from their parents, specific to the request.
6. Students always need an invitation in writing from their host when
visiting friends and relatives. This applies to grandparents and older
siblings as well as to friends. All invitations must be specific to the date
and may not be blanket. The invitation is required in addition to the
parental permission.
7. Only seniors and uppers who first obtain parental permission in writing
specific to the request may stay overnight in a college dormitory or
fraternity/sorority house. Additionally, these students must obtain a
written invitation from their host, even if the host is an older sibling or a
recent graduate of the Academy.
8. Students may not stay at a hotel overnight unless accompanied by one
of their parents or an approved adult. Before granting permission, the
Dean’s Office requires parental approval as indicated on the parental
permission form or specific written permission from a parent or the
approved adult.
9. All invitations and permissions must be in writing, and must include a
signature from the adult host and/or the parent.
10. Invitations and permissions should be faxed to the Dean’s Office. The

The E Book 2008-2009 25

 Dean’s Office fax number is (603) 777-4396.
11. Boarding students with out-of-town permission may not drive
themselves back to campus for any reason without prior permission
from the Dean’s Office.
12. The Academy’s interest in the conduct of students away from campus is
the same as it is in their conduct on campus. The Academy may hold
students accountable for their off-campus conduct in appropriate ways,
including a disciplinary response.
13. All students returning from an out-of-town trip must check in during the
following hours: Wednesday 7 - 8 p.m. (at Phelps Academy Center);
Saturday 7 - 9 p.m. (at Phelps Academy Center); Sunday 7 - 8 p.m. (at
the Dean’s Office); Monday noon - 6 p.m. after long weekends and
vacations (at the Dean’s Office). Check-in is a required appointment.
Failure to check in will result in an unexcused absence. If a student
must be out of town during other days, that student should check in by
the appropriate time in his or her dorm and notify the dean on duty of
his or her return.
14. Out-of-towns are not required for Thanksgiving, winter, or spring vacations.

POLITICAL SIGNS
Students are free to express their political opinions in and outside of class and
to engage in political activities, and are encouraged to do so. However, given
very specific federal laws and guidelines for non-profit institutions such as the
Academy, it is important that they do so as private individuals and avoid the
appearance that they are speaking or acting on behalf of the Academy in town,
state, and federal political matters. Therefore, students can display political
signs for their peers in Academy elections but may not for candidates seeking
offices outside our school.
CAMPUS SAFETY
Fire Safety. All dormitories hold five fire drills throughout the school year. The
intent is to prepare the students in case a real emergency occurs. Campus
Safety personnel are responsible for conducting fire drills and will schedule
fire drills with input from dorm heads. Two of the five drills must take place
while students are asleep.
Building Fire Alarm Activation. Whenever a fire alarm system is activated the
following measures are to be taken:
1. Evacuate the building; proceed to a designated area for attendance.
a. Close room windows and turn on lights.
b. Leave dormitory as quickly as possible. Do not rush. Walk. Do not run.
c. Leave room door closed but unlocked.
d. Wear shoes and coat and take a towel (to cover face in case of smoke).
e. Do not delay leaving in order to carry out property.
f. Do not re-enter a burning building.
2. Notify the Exeter Fire Department (911) except during a planned fire
alarm drill.

26 The E Book 2008-2009

 3. Notify PEA Campus Safety (777-4444), except during a planned fire
alarm drill.
Under no circumstance is the faculty or staff member to shut off the
alarm system or allow students or staff to re-enter the building. This will be
done by the Fire Department, except during a planned fire alarm drill.
Individual Room Smoke Detector Activation. Whenever an individual room
smoke detector is activated, the following procedures must be followed:
1. Evacuate room immediately.
2. If evidence of smoke or fire, activate the building fire alarm system:
a. Evacuate the building.
b. Notify Exeter Fire Department (911).
c. Notify PEA Campus Safety (777-4444).
3. If there is no evidence of smoke or fire, immediately notify a faculty
member, Campus Safety, or the building custodian to have the room
checked.
4. Do not tamper with smoke detectors.
Area Emergency. In an emergency requiring sheltering and/or evacuation of
the campus:
1. The Academy community will be alerted by voice mail, e-mail, a
campus loudspeaker system, text messaging or other means. We may
also be alerted by the town loudspeaker system.
2. Boarding students will return to their dorms and meet with dorm faculty
in common rooms.
3. Day students will proceed to Thompson Gymnasium. Day students with
cars on campus should first move their cars to the parking lot behind
the boiler plant.
4. Information will be communicated to faculty, students, and staff by
voice mail, email, text messaging, the web or phone tree, contingent
upon communication capabilities and time of day. Local radio and
television stations also will be sources of general emergency
information.
5. In the event of a more serious emergency requiring evacuation of the
Academy campus, all boarding students will proceed from their dorms
to Love Gym. Buses, provided by the state, will pick up riders and
transport them to St. Paul’s School in Concord, NH.
Our best protection in a dangerous situation is achieved when following these
pre-established procedures
Personal Safety.
1. Always lock your room except during fire alarm activation and take your
key. Do not leave the key in the door or near your room.
2. Do not admit strangers into your dormitory or into your room.
3. Always walk in lighted areas when traveling on campus after dark.
4. Always travel in groups after dark.

The E Book 2008-2009 27

 5. Do not take short cuts behind buildings or through secluded areas.
6. Do not jump off the Hill Bridge or swim in the river.
7. Skating on the Exeter River is discouraged. Ice thickness and safety are
difficult to determine and the river can be extremely hazardous.
Students skate at their own risk and may not skate alone.
8. Rafting or boating of any kind without adult supervision or appropriate
safety equipment is strongly discouraged. Please consult with your
adviser before undertaking such an activity.
9. Do not go beyond Court Street, behind the Health Services, or down
Swasey Parkway after dark.
10. Register bicycles with the PEA Campus Safety Department and lock
them when unattended, even in bicycle storage areas.
11. Use care when crossing streets. Always use crosswalks.
12. Evacuate the building immediately when the building fire alarm system
activates or if evidence of a fire is present.
13. Report all individual room smoke detector activations to your dorm head
or custodian immediately. Do not tamper with detectors.
14. Notify your dorm head of any and all problems immediately.
15. Do not go up on the roofs of school buildings.
16. Report all suspicious persons and activities immediately to PEA Campus
Safety.
Exterior emergency telephones are strategically located around campus
providing direct connection to local police, fire and ambulance services. All of
the telephones are handicap accessible.

CAMPUS SAFETY: 777-4444

FROM ACADEMY PHONES: EXT. 4444
EMERGENCY (ANYTIME): 911
STUDENT LIFE AND ACTIVITIES
Housing. The Academy’s boarding students live in 29 dormitories: 20 are large
brick buildings accommodating 30 to 60 students each; and nine are smaller
wood-framed houses for 10 to 20 students each. Depending on the size, each
dormitory has one to five resident faculty members.
Room Assignments. In the assignment of rooms, preference is given to
returning students who make application to their dorm head in the spring of
each year. Specific dorm or room assignments cannot be guaranteed for
students returning from off-campus programs. New students are assigned
rooms by the dean during the summer. In all room assignments, the Academy
reserves the right to reject all preferences and to assign students to rooms
considered to be best suited to their needs.
Dorm Access. Room keys and dorm access cards are issued at no cost at the
beginning of the school year. Students who must replace lost keys will be charged.

28 The E Book 2008-2009

Furnishings, Equipment, and Clothing. All rooms are completely furnished with
beds, mattresses, pillows, woolen blankets, bureaus, desks, desk chairs, and
desk lamps. Many rooms are furnished with an armchair. Each student is
provided with sheets, pillowcases, and towels.
Furniture other than Academy furniture is not to be installed except with the
approval of the dean. The following items are NOT permitted in student rooms:
mercury thermometers, beanbag chairs, refrigerators, couches or sofas in poor
repair, natural Christmas trees, stringed or Christmas lights, portable space
heaters, TVs, and all heat-producing items, including flat irons, coffee pots, corn
poppers, hot plates, toasters, electric immersion coils, high-wattage electrical
appliances, halogen lamps, and high-intensity lamps that generate excessive heat.
Students should not place laundry bags on or in any other way impede stairways.
The Academy reserves the right to remove from student rooms any
furnishings deemed by Campus Safety to be unduly flammable or by a
dormitory adviser to be otherwise unsafe. The Academy disclaims any
responsibility for personal property of students. By the enrollment of a student
at the Academy, parents or guardians agree to hold the Academy free from
claims for any loss or damage whatsoever to personal property of any student.
In view of this disclaimer on the part of the Academy, parents or guardians are
advised to add coverage on their own insurance policies for “property away
from the premises” for students’ personal property.
Summer Storage. There is very limited storage for boarding students to store
personal belongings over the summer. Dorm heads organize the summer
storage process during the last two weeks of school in May. Dorm heads also
organize the removal of items from storage during the move-in process. Exeter
assumes no responsibility for personal property lost or damaged while in the
storage facilities during the summer or school year.

SHIPPING TRUNKS (on or after August 15*)

Trunks, boxes and other heavy luggage should be shipped by major carriers
(i.e. FedEx, DHL, UPS) to the address below on or after August 15.
Student Name
Phillips Exeter Academy
c/o Exeter Packaging
150 Front Street
Exeter, NH 03833
Telephone: (603) 778-0958
Fax: (603) 778-3004
*Packages received by Exeter Packaging before August 15 will be assessed an
additional charge. Packages may be shipped to the student’s proper mailing
address after September 30.

STUDENT MAILING ADDRESS

Following the first class mailing format below is very important. Include the
PEA # to ensure proper and timely delivery. Students will receive this number
upon arrival on campus. Please ask your child for his/her PEA #. (Note: PEA #
changes each year)

The E Book 2008-2009 29

Student Full Name (Please, no nicknames)
PEA # __________
Phillips Exeter Academy
20 Main Street
Exeter, NH 03833-2460
PLEASE NOTE: Any students requesting a newspaper subscription be sent to 20 Main St. need to
have the circulation department label their name on each newspaper’s delivery.

STUDENT COUNCIL, DAY STUDENT COMMITTEE AND LIBRARY PROCTORS

Student Council. The Student Council is the representative government of the
student body. It consists of 90 students representing dorms, day students,
classes, as well as students appointed to the council, however, all students are
welcome to participate. The council meets once a week in a forum open to the
school community. The group reflects student opinion, presents student-
initiated proposals to the faculty, and acts as the key liaison between the
faculty and the student body. Its functions include disbursing money to clubs
and supporting and coordinating a wide range of student activities.
Student Council Leadership
President: David B Rush Advisers: Mr. Ibbotson
Vice President: John Gearheart Ms. Cahalane
Secretary: Ingwon Chae
Day Student Committee. The Day Student Committee functions as an informal
advisory group to the day student coordinators and as a liaison between the
coordinators and the day student population. Membership may include
selected Library proctors, the day students’ elected representative to Student
Council, and additional members who from time to time volunteer or are
selected by fellow day students.
Library Proctors
Noelle Braddock Scott Crouch Katharine Cunningham Lauren Greer
Morgan McClure Carolyn Meister Jonathan Millstein Raymond Tilden
Emily Unger Emma Watt Emma WestRasmus Andrew Weinstein
Victoria Wenger

RECYCLING GUIDELINES
1. Mixed Paper: White and colored paper, newspapers, magazines, and
even cereal-box type “paperboard” may be recycled together in the
yellow bins, tall blue cans, and the large wheeled containers, known
as “toters.” No corrugated cardboard, no paper cups, no paper towels
please.
2. Cans and Bottles: Cans, glass and plastic (plastic #1 and #2 only – look
on bottom of container – such as plastic detergent bottles, water, and
milk jugs). Aerosol cans are acceptable except those containing paint
and pesticide. No plastic grocery bags, please. They can be recycled at
Shaw’s in Stratham.

30 The E Book 2008-2009

 3. E&R Plastic Bags: Deposit only E&R plastic film bags in the specially
marked tall boxes in your dorm.
4. E&R Wire Clothes Hangers: Place your empty hangers from E&R only on
the iron stand in your dorm. Wooden hangers or ones with cardboard
tubes are not accepted for recycling by E&R.
5. Cardboard: Clean cardboard in small quantities may be folded flat and
placed behind the recycle bins in your dorm. Deposit large quantities of
corrugated cardboard into the green dumpsters behind Elm Street Dining
Hall, outside the Academy Center loading dock, or outisde Lamont Hall.
6. Styrofoam Packing Material: Save and bag Styrofoam peanuts from your
parcels and take them to the Academy Mailroom for reuse.
7. Compact Fluorescent Light Bulbs: DO NOT throw spent or broken CFL’s in
the trash, as they contain a small amount of mercury, and therefore
must be recycled. Ask your Environmental Proctor where the CFL
recycling bin is in your dorm.
8. Batteries, Cell Phones, and Ink Cartridges: All three may be placed into
the clear and white “battery” bins, located in each dorm and academic
buildings throughout campus.
Please do not throw trash in the recycle bins. Contamination results in the
whole load being thrown away. Using recycling containers only as intended is
essential for the waste management program to succeed, and your
participation makes all the difference.
In dorms, small blue plastic baskets are provided to all rooms for
individuals to separate recyclables. Each resident should empty this container
regularly into the corresponding recycle bins in the hallways. These baskets
must be in the room at the end of year checkout or your PEA charge account
will be assessed a $6 replacement fee.
PRACTICAL TIPS FOR REDUCING YOUR ECOLOGICAL FOOTPRINT
1. Always turn off lights, stereos, and other electrical devices when leaving
a room, even if for a short time.
2. Unplug chargers when not in use. According to the US Department of
Energy, these “phantom loads” account for an estimated 5% of
residential energy consumption and cost over 3 billion dollars annually.
3. Use energy-saving compact fluorescent light bulbs instead of
incandescent bulbs. They use 75% less electricity. Ask your custodian
for these complimentary bulbs. Please remember to recycle your spent
or broken CFL’s!
4. Keep storm windows closed during the heating season. Use the valve on
your radiator to control room temperature. Please report faulty valves or
other heating problems to Facilities Management at x3445.
5. Turn off water faucets snugly. Report any leaks or drips to your dorm
custodian or Facilities Management at x3445.
6. Limit showers to eight minutes or less. Turn off the water between
wetting down and rinsing off. Turn off the sink faucet while brushing
your teeth or washing.

The E Book 2008-2009 31

 7. Use both sides of a piece of paper before recycling. Used paper works
just as well for notes and informal writing.
8. Print double sided. Many campus printers and copiers have this
feature.
9. When shopping, choose products with reduced packaging and that
contain recycled or recyclable materials.
10. Separate and recycle as much refuse as possible. Use the recycling
containers only as they are intended. Remember that they are not
wastebaskets.
11. Keep a reusable mug for Grill beverages.
Every time you conserve or recycle, you set an example for others. Your
individual efforts really do count! E-Proctors selection takes place in May.
Contact Ms. Wilhelm for more information.
ACADEMY FUNDS
Please submit a proposal with budget to the chair of only one fund. The
chairs of the Day, Riordan, and Loewenstein Funds meet regularly with Ms.
Thomas to review proposals and determine which if any of the Funds would
be the most appropriate to support a given proposal.
Richard Ward Day Fund, in honor of the Academy’s tenth principal, makes
grants to faculty and students to support innovative ideas that enrich the
school community. In the past, the fund has paid for the training of Student
Listeners, Health and Wellness Center “Angels,” seminar speakers, concerts,
publications, and class and individual projects. It helped to get day care off
the ground, supported the modernization of student desktop publishing, and
helped to get classrooms “on-line.” Chair: Mr. Hertig.
Davis Fund helps individual students in unexpected ways to enjoy their
experience at the Academy and makes grants to encourage those in need of
support, financial or otherwise. The fund has given money at the holiday
season, helped students with special projects, and purchased athletic
equipment. Please submit suggestions for recipients. Chair: Ms. Girard.
Faculty Fund supports social programs for faculty. Grants are sometimes made to
individual faculty members to celebrate special occasions or to provide for
special needs. The fund has paid for faculty dinners, Red Sox tickets, and
tournaments in golf and squash. Please submit suggestions. Chair: Ms. Baggia.
Loewenstein Fund provides funds for “humane and hospitable enterprises,”
which includes excursions for students to plays, musical events, and art
exhibits. It also provides funds to “make Exeter a more beautiful place,” which
makes possible the purchase of works of art, concerts on campus, and special
celebrations. Chair: Mr. Samiljan.
Newman Fund is used to enhance the quality of student life and foster at
Exeter the ebullient spirit that was the trademark of Robert M. Newman ’72.
The fund is spent at the discretion of the Student Council.
Principal’s Discretionary Fund provides support for those experiencing personal
hardship, for unbudgeted school needs, and for projects that do not fall within
the guidelines of other funds. Please submit proposals with budget or
suggestions for recipients of financial assistance to Mr. Tingley or Mr. Hassan.

32 The E Book 2008-2009

Riordan Fund supports projects, speakers, and programs that somehow present,
make aware, or provide experiences that show our generally privileged
community the other side of the coin. Topics could include racism, poverty,
homelessness, war, human rights, problems with the environment, and
injustices to the innocent. Chair: Mr. Samiljan.
ADMINISTRATIVE OFFICES AND SERVICES
ATM. The most convenient way for students to obtain cash is with an ATM
card. A checking account for students is encouraged, either at a bank of your
choosing at home or in Exeter. Our ATM with the Seacoast Credit Union is
located next to Phelps Academy Center on the parking lot side of Jeremiah
Smith Hall.
Communications. The communications office serves a number of
constituencies: faculty, staff, the Academy’s alumni/ae, students, parents and
the media.
On its own and in conjunction with other offices, the communications
office publishes several periodicals, including The Exeter Bulletin, which is
issued quarterly; the New Faculty Newsletter; the Admissions Viewbook;
Courses of Instruction; and The Photo Address Book, to name a few.
All publicity concerning the school, its students and its events is issued
through the communications office.
It also oversees the content of material on the Academy’s external
website. Departments producing publications intended for external distribution
and which require design, copy and/or printing are asked to contact this office
for assistance.
Departments or individuals interested in publicizing an Academy-related
event or accomplishment should also contact the communications office.
Cultural events, such as concerts, lectures and readings, are publicized
through this office throughout the year. Press releases are sent to local and
regional media outlets. The campus events line, (603) 777-4309, is updated
weekly during the school year with a recorded message about upcoming events
that are open to the public. The public events listings and news on the
website are updated as often as needed.
Parents, when their students matriculate, are asked to sign a release that
allows the Academy to use their child’s images and information in ways that
support the educational mission of the school both in internal and external
media outlets.
The Academy has established guidelines for its dealings with the media.
Please see the media policy below for further information.
Media Policy. The Academy’s media policy has been developed to engender
cooperation with the media while ensuring the safety and security of our
community.
The overall goal of the Academy’s media policy is to be responsive to
media coverage and projects that directly relate to the educational mission of
the Academy.
The communications office manages the Academy’s relationships with all
external media: web projects, newspapers, television, radio, magazines and
book projects. All news related to the Academy, its students, faculty, staff,

The E Book 2008-2009 33

events or alumni/ae, as that news relates to that person’s time at the Academy,
should be issued through the communications office.
The Academy does not allow its name, images of its people, buildings or
premises to be used for commercial media activity, such as advertising.
The Academy does not release information or pictures of its students or its
alumni/ae without permission of the subject or, if a minor, the subject’s
parents. If a faculty member receives a call or email directly from a reporter,
he or she should forward the information to the communications office. In
addition, the communications office should be notified of any non-Academy
events held at the Academy which are likely to produce news coverage.
Photographers of any kind must make arrangements to schedule
appointments on campus through the communications office. Photos may not
be taken of our students, buildings or premises unless the photographer is
accompanied by a member of the communications staff or a designee of the
communications office.
Computer Labs. Various computer labs are located in academic buildings
throughout campus. Some labs are available primarily for students enrolled in
classes in that department, while others are open to all students. Most labs
may be scheduled for use by classes and groups. Arrangements may be made
with the chair or representative of the particular department. Computer labs
are located in these buildings and departments:
Academy Building: Art (Mac photo editing); Library (Windows); Phelps
Science Center: Computer Science (Windows) and Science
(Windows/Mac); Phillips Hall (Windows); The Phelps Academy Center:
Day Student Lab and Club Offices (Windows/Mac).
In order to promote effective learning and to prolong the life of the
computer equipment, lab visitors should abide by the following rules. Some
locations may post additional guidelines.
Acceptable use. Individuals must be familiar with and agree to abide by the
school’s acceptable use policy (see page 11 for Academy Network Resources
and Policies) prior to working on a lab computer.
Lab schedules. The labs are open to individuals during class hours when no
scheduled class is being held in the lab or when a proctor is on duty in the
lab. See the specific lab for its schedule or contact the department
representative.
Care of the lab. Individuals are expected to exercise care when using
equipment and other lab resources. If a problem is noted, the individual
should bring it to the attention of the instructor or proctor. No food or drink
may be brought into the lab, and individuals should use trash and recycling
bins appropriately to clean up after themselves. When there is damage to
hardware or software (such as CDs, computers, telephones as examples) that is
deemed beyond normal wear and tear, the cost of replacement will be charged
to those responsible for the damage. This charge will include the cost of labor
and materials.
Courtesy. Computing facilities are intended to be quiet work areas. Although
groups may work together on assignments, individuals should be courteous by
ensuring that their collaboration does not disrupt the work of others.
Instructors and proctors will enforce this courtesy.

34 The E Book 2008-2009

Priorities for lab use. Computer resources are limited; consequently, when
necessary, they will be assigned according to the following priority. A class
that has reserved the lab has first priority. A student working on an
assignment that uses software only available in that location has priority over
others working on assignments that may be completed elsewhere. A student
working on any assignment has priority over leisure users. Some labs require
advanced reservations, and sign-up sheets are available there.
Dean of Students. The Dean’s Office has responsibility for the well-being of the
student body. It is the place where students may ask questions about any
aspect of school life, seek advice about procedural matters and personal or
academic concerns, as well as receive individual attention.
Deans Cadwell, Robinson, Morrissey, and Weatherspoon and Associate
Dean Mischke are available to students and faculty six days a week. They
rotate weekly dean-on-duty responsibilities.
The duties shared by the five deans are: student housing, advising,
attendance, academic scheduling (also shared with the director of studies),
out-of-town permissions, academic support, student activities and
entertainment, discipline, orientation, Daily Bulletin, and student records.
The Office of Multicultural Affairs also resides within the Dean of Students
office. Dean Robinson directs the office and is assisted by Ms. Knapp, who is
the International Student Coordinator and Ms. Vasquez, who is the
Multicultural Coordinator. They work to meet the needs of all students, with
specific support for students of color and international students.
Dining Services. Dining Services proudly operates the residential, retail and
catering operations at Phillips Exeter Academy with the goal of providing a
diverse menu of great tasting and healthy food served in a professional and
welcoming manner.
The Residential Program offers three meals a day, seven days a week in two
dining halls and there is always a dining hall open for snacks or for a quiet
moment. Menus are carefully planned to provide both nutritionally balanced
choices and a variety of foods to appeal to the more discriminating tastes of
today’s diversified student body. There is always a vegetarian entrée, and
organic and locally grown foods are provided when available. Box meals are
provided to students who will be off campus during meal hours, on a field trip
or at a sports event, or to those who need to have rehearsals while meals are
being served.
Dining Services also sponsors a variety of special events throughout the
year. We might celebrate the fall with an Apple Fest, and welcome spring with
popcorn, hot dogs and root beer on the opening day of the Red Sox season at
Fenway Park. Pumpkins are available for a carving contest at Halloween, and
we decorate cookies on Valentine’s Day. February’s Jazz Brunch is always a
highlight of the year, and most major holidays are observed with a special
meal.
Dining Services is a guest-oriented department, and as such seeks to
promote communication on many levels and from all members of the
community. Feedback cards are always available and the director maintains an
open door policy. Suggestions may be e-mailed to dining@exeter.edu or to any
member of dining services. Dining hall managers are always available for

The E Book 2008-2009 35

students and meet periodically with members of the Student Council and
Student Services for feedback and suggestions. Phone extensions of Dining
Service management are listed on the web. Hosts and hostesses are also
available to hear suggestions.
The Web Site. Daily menus are posted on the Academy’s web site, as well as
announcements of coming events, schedule changes, and other information
about Dining Services, and may be found under the “Student Life” section.
Student Services Committee. The Student Services Committee is comprised of
student representatives who, once a month, meet with Dining Services to
discuss new ideas to enhance the dining experience. We share ideas on more
than just food. We see it as an opportunity to discuss the entire dining
experience at Academy, from thoughts on food items, to the appearance of the
dining halls, to special planning, and more. For more information, contact the
Director of Dining Services at 777-3687.
Health, Nutrition, and Eating Right. The executive chef, Patrick Brideau, and
the Academy’s dietician, Pam Stuppy, are in frequent communication
regarding nutritional needs of adolescents and of those students with special
needs The nutritionist is available to students, staff, alumni and parents to
discuss any dietary concerns, including vegetarian eating, responsible food
choices, food allergies, eating disorders, weight loss/gain, sports nutrition, and
more. Appointments can be made through the receptionist at the Lamont
Health and Wellness Center office, through an athletic trainer, or through the
nutritionist. There is also a program to “Ask the Nutritionist.” E-mail
pstuppy@exeter.edu or use a link on the web site.
Visitors. Visitors are always welcome in the dining halls. We do ask that
sponsors fill out a guest slip by notifying a hostess of the guest. Please be
sure to indicate your guest’s affiliation with the Academy, and both sign and
print your name as the Academy Sponsor. Meal prices are: Breakfast, $5;
Lunch, $6; Dinner and Sunday Brunch, $7. Ticket books are available for $60
for 10 meals for frequent guests. Contact the Dining Services office.
Dorm Functions. Dining Services provides each dorm with three functions per
year, one in each term. For any additional dorm or club functions, there is a
fee to cover service and additional food costs. To book dorm functions,
contact Dining Services, 777-3490 by phone or e-mail. Ten day notice is
required.
Meeting Spaces in Dining Room. There are several rooms available to the
Phillips Exeter Academy community for conferences, meetings, and special
functions. To book a room, please contact Dining Services, 777-3490 or e-
mail rjameson@exeter.edu.
Steps to Smooth Dining. Cooperation and courtesy go a long way to help make
dining at the Academy enjoyable for all. With this in mind Dining Services
expects each Exonian to behave in a matter that promotes pleasant dining and
supports the Academy’s fundamental principles and regulations. We host
many guests from outside the Academy and want our dining halls to showcase
PEA and to provide a pleasant atmosphere. A few guidelines:
• Students are expected to leave their dining area cleaner than when they
arrived.
• Students are not required to be in Academy dress code while in the

36 The E Book 2008-2009

 dining halls but are expected to be clean and neat. Bare feet are never
allowed.
• Backpacks and other personal belongings should be stored in cubbies or
on hooks. Safety is an issue when backpacks are on the floor.
• Please do not over stack trays, as this causes breakage.
• Food may not be taken from the dining halls. The Grill is available for
take-out beverages and food.
• No souvenirs, please. Do not take trays, china, glasses, silverware or
other items from the dining halls.
The Grill, located in Phelps Academy Center, offers short order food and a
mini convenience store. With a diverse menu featuring grilled hamburgers,
hobos and subs, as well as sandwiches and pizza, complemented by a
fabulous bakery selection, the Grill is a campus-wide meeting place and is
always busy.
Grill Hours of Operation
Monday through Friday: 7:30 a.m. to 9:45 p.m.
Saturday: 7:30 a.m. to 10:45 p.m.
Sunday: 5:00 p.m. to 8:45 p.m.
No Class Saturdays: 2:30 p.m. to 10:45 p.m.
Closed during Assembly
Catering is available for large events and small, and provides services ranging
from meeting refreshments to drop-offs, from special desserts for a small
function to large, formal dinners, from meals served in observance of religious
holidays to all-staff holiday parties and picnics. Call Cindy Jerge, Catering
Manager, at 777-3468 or e-mail her at cjerge@exeter.edu.
Exeter Bookstore. The Exeter Bookstore is managed by Barnes and Noble
College Booksellers to provide students with the textbooks and supplies that
are necessary for course work. General reading books, snacks, greeting cards,
and Exeter clothing and souvenir items are also available. For the
convenience of students and their parents, students may charge purchases to
their PEA Student Charge Accounts. Barnes and Noble gift cards, Discover,
VISA, MasterCard, and American Express may also be used for purchases.
The Exeter Bookstore offers students the opportunity to sell back their
textbooks at the end of each term. PEA Student Charge Account statements
are mailed monthly to parents. More information can be found at
exeter.bkstore.com.
Human Resources. The Human Resources Department provides five primary
support functions to campus departments:
1. Employee Attraction and Retention. HR recruits, interviews, screens,
and processes criminal background checks in employment, conducts
new hire orientation, and counsels employees on a myriad of
employment matters;
2. Total Rewards. HR administers cash compensation and benefit offerings
such as medical, dental, life, disability, retirement, and paid time off
plans;
3. Employee Engagement. HR engages employees through a variety of

The E Book 2008-2009 37

 communication vehicles, service, area events, training and team
building exercises;
4. Leadership Development. HR provides structured leadership and
professional growth both by way of interdepartmental and department-
specific training;
5. HR Processes. In addition to maintaining employment records and
central data processing, HR must comply with numerous legal
requirements and operational efficiencies.
HR is located on the second floor of Jeremiah Smith Hall.
Information Technology Services (ITS). The Information Technology Services
department oversees all aspects of information technologies at Phillips Exeter
Academy. This includes computing, networking, the telephone and voicemail
systems, academic computer laboratories, the web, plus a print and copy
center. The ITS support desk is located in the Academy’s Data Center, Phelps
Academy Center, Room 225, Academy Building ITS Office Room 018, and
Phillips Hall basement ITS Office. Please visit or call extension 3693 to ask
questions, report a problem, or to request assistance using the Academy’s
technology services. Print and copy services are also available for student
organizations. Visit the department’s website, http://www.exeter.edu/its for
more information about the department, services offered and up-to-date
system notifications.
Jeremiah Smith Hall. Jeremiah Smith Hall is located on Main Street and holds
many of the Academy’s business offices. These include the Accounting Office,
the Communications Office, the Dean of Students Office, the Director of
Studies, the Dean of Faculty, Human Resources, the Principal’s Office, and
the Finance Office.
Linen, Laundry, and Dry Cleaning Services for Boarders. The Academy
provides linen, personal laundry service, and dry cleaning service through E&R
Laundry and Dry Cleaners. Linen service is mandatory for all boarding
students and personal laundry service is optional.
Linen Service. Weekly linen service is mandatory for all boarding students at
an annual cost of $140. Parents are automatically billed for this service on
the June tuition bill and payment is due on July 1. This service includes the
laundering of all Academy issued linen. Upon arrival at PEA, boarders will
find in their room 1 laundry bag, 4 flat sheets, 2 pillow cases, 6 bath towels,
1 pillow and 1 wool blanket. Students who prefer to use their own personal
sheets or towels can send those linens to E&R for laundering, as well. We
have 80-inch mattresses that take extra-long twin or “dorm” sheets. Some
students choose to bring their own pillow, blanket, and comforter.
Personal Laundry Service. The annual charge for personal laundry service is
$529 and enrollment in this service is optional. Personal laundry service is
recommended by the Academy. Due to a demanding academic and extra-
curricular schedule, students have a limited amount of free time to do their
own laundry.
Parents have the opportunity to enroll their student in personal laundry
service each spring by returning the Laundry Enrollment form mailed to them.
Parents accepting this service will be automatically billed by E&R Laundry in

38 The E Book 2008-2009

July and payment should be sent to E&R on or before August 15. Parents who
wish to enroll their student in this service after May 28 can enroll at E&R
Laundry’s website: www.thecampuslaundry.com and use password BC29B.
E&R‘s weekly wash, dry, and fold laundry service also includes the laundering
of dress shirts and blouses, which are pressed and returned to students on
hangers. In addition, students enrolled in personal laundry service are given a
laundry card with an initial $50 of value to use the washers and dryers in their
dorms. E&R’s Laundry Representative will recharge a student’s laundry card
with $50 once in the winter and once in the spring term. E&R‘s laundry
office, located in the upstairs lounge of Wetherell Dining Hall, is open
Monday-Friday 12:30-1:30 p.m.
Students not enrolled in the personal laundry service will receive a value-
added laundry card to use the washers and dryers in his/her dorm. The cost is
$1.50 per wash or dry. Students can add value to their card in increments of
$10 or $20 by using the machine located in the lower level of Phelps
Academy Center. If a student loses a laundry card, E&R will charge the
student $20 for a new card. Parents should be aware there are a limited
number of washers and dryers available for student use in each dormitory.
Dry Cleaning. Personal laundry service does not include the cost of dry
cleaning. Students can include dry cleaning in their laundry bags and parents
will be billed by E&R at a per piece rate. Parents will receive information
directly from E&R Dry Cleaners in July about an optional $249 “Dry Cleaning
Savings Plan”, which covers dry cleaning needs for the year. This Plan is not
offered through the Academy. For additional information, please contact E&R
at 800-890-7273 inside the U.S. or 603-627-7661 outside the U.S. or log
on to E&R Dry Cleaners website: www.thecampuslaundry.com and type in
password BC29A.
Linen, Laundry and Dry Cleaning Pick-up and Delivery Schedule. Student’s
linen, laundry and dry cleaning will be picked up in the personalized laundry
bag, provided by E&R Laundry, once per week on the designated day, in each
dormitory. Each student is entitled to 32 weekly bundles of laundry during the
school year.
All items must be in the pick-up location by 8 a.m. and bags must be
zipped shut. E&R discourages, and cannot be responsible for, laundry bags
turned in after the 8 a.m. pick-up time. Linen, laundry and dry-cleaning are
returned in two business days (Monday/Wednesday, Tuesday/Thursday or
Wednesday/Friday). The schedule for each dormitory is as follows:
• Monday pick-up: Abbot, Hoyt, Langdell, Merrill, Moulton, Peabody,
Soule, Wheelwright
• Tuesday pick-up: Amen, Bancroft, Cilley, Dunbar, Kirtland, McConnell,
Webster, Wentworth
• Wednesday pick-up: Browning, Dow, Dutch, Ewald, Gould, Knight,
Lamont, Main Street, Williams
Laundry Lists. Students are provided with a laundry list upon their arrival at
the Academy, and will receive a new list in each clean laundry bundle they
receive. Students are required to list linen, laundry and dry cleaning items
they are sending to E&R in the appropriate section of the laundry list using the

The E Book 2008-2009 39

left hand column only, and should include the original copy of the list inside
their zippered laundry bag. If minor repairs or buttons are needed, students
should attach a note on the garment and indicate this in the special section
provided on the laundry list. The carbon copy of the laundry list should be
retained by the student for the student’s records. It is the student’s
responsibility to be certain no other student’s clothing is placed in his/her
laundry bag. Also, before placing laundry in his/her personalized laundry bag,
the student should check all pockets for pens, wallets, loose change, etc.
Personal laundry service does not include the laundering of sneakers,
blankets, rugs, draperies, suede or leather.
Loss and Damage. E&R will reimburse students for lost and damaged items,
but cannot assume responsibility for fading and shrinkage, articles left in
pockets, or damage to synthetic materials that do not withstand commercial
washing, drying, and pressing.
Claims must be accompanied by the carbon copy of the laundry list and
should be made promptly by visiting E&R’s laundry office located in the
upstairs lounge of Wetherell Dining Hall. The laundry office is open Monday-
Friday 12:30-1:30 p.m. Students may also call E&R’s School Customer
Service Office directly at 800-243-7789 between 6:00 a.m. and 6:00 p.m.
Monday through Friday.
Library. Housed in the Class of 1945 Library is a collection unexcelled in any
other secondary school. The building, designed by Louis I. Kahn, opened in
1971 and has the capacity for 250,000 volumes and more than 400 readers.
But the Library is more than a home for books. Storytellers and visiting
musicians present concerts in Michael Rockefeller Hall. The Lamont Rooms
and Kaplanoff Room serve as settings for visiting poets, authors, and
symposia.
Seminar rooms on the fourth floor are available for viewing videos, student
organization meetings, and faculty workshops. The Library is networked and
wireless. It is set up to be the center on campus for information and
technology. There are PCs, Winterms, and laptops for public access to the
Internet, the Library’s OPAC-BIBLION and periodical databases,
encyclopedias, and other reference tools.
The Library has 204 study carrels for student use; 112 have locking
compartments in which students can store their belongings. Seniors and
uppers may reserve a carrel for the year.
The book collection now numbers more than 160,000 volumes and
increases at an annual rate of 3,000 volumes. In addition, the Library
regularly receives about 340 domestic and foreign magazines and newspapers
with access to over 16,000 online magazines and newspapers. Microfilm
holdings include early American and contemporary newspapers, and
substantial files of periodicals and government documents. The Library’s
collections include over 7,900 CDs of classical, jazz, poetry, and drama, and
over 7,100 videocassettes and DVDs. An experienced Library staff, more than
30 student assistants, and an excellent reference staff introduce students to
the Library’s resources.
Phelps Academy Center. Phelps Academy Center is designed to be the hub of
student life and the campus crossroads. It was created by and for our entire

40 The E Book 2008-2009

community — a collaboration of students, faculty, staff, architects and
builders. It draws together spaces that were once scattered across campus,
giving everyone a central place to connect with others.
In the breadth of its design and programs, Phelps Academy Center
represents the Academy‘s belief that teaching and learning take place
everywhere on campus. The spirit of collaboration that is sparked around the
Harkness table extends far beyond the classroom. In the Academy Center there
are a myriad of opportunities to lead, participate, write, perform, help,
organize and debate. And that’s just the beginning. Like the Harkness table,
the Academy Center is designed to be what you make of it.
The first floor of Phelps Academy Center houses the Grill, the Post Office,
and a large entry lounge, which is the perfect place to sit and enjoy a coffee
break, read your mail and catch up with other members of the Academy
community.
The second floor consists of the Student Activities Office, the Day Student
Lounge and Club Central. The Student Activities Office is located on the
corner of the second floor. In addition to meeting rooms and offices, students
have access to a literary club room with six workstations, and a club resource
room with club mail boxes and club files. Day students have a space large
enough to accommodate all of them. The day student suite includes individual
lockers, two showers, and two lounges: one for hanging out with friends and
one for quiet study. There is also an office where day students can meet
privately with advisers.
The Forum, a two hundred-seat auditorium, is located on the third floor.
This space is ideal for large meetings, performances and movies. It is packed
with all the latest AV equipment. In addition to the Forum, there are two
meeting rooms and the Study Skills Office.
Phelps Academy Center also has a kitchen with seating for 15: a great
place for a club or team to hold a dinner. Dining services will host cooking
classes there. Next to the kitchen is the TV lounge. Across the hall is a
projects /crafts room - designed for use by student clubs and group workshops,
from Knitting to Model Making. There are also three music practice rooms,
WPEA, and a game room.
Phillips Church. Phillips Church is the heart of the school. It is the place
where we gather to worship, where most of our musical performances are held,
the home for the established religious groups and a gathering place for many
other groups of Exonians, adults and students. For those who are part of a
particular religious tradition, their regular observances are held in the building.
For those unaligned, or without belief, there are offerings that spark the
religious and spiritual imagination. Phillips Exeter Academy defines “religion”
broadly, borrowing from its Latin roots. Religion is a “re-ligamenting,” a joining
or re-joining of individuals to each other, or of the individual to his or her best
self. Phillips Church is the physical embodiment of that idea. As such, it is
more than a building; it represents an on-going process central to the school
community.
The Reverend Robert H. Thompson, an ordained Elder in the African
Methodist Episcopal Church, directs the ministry. As Phelps Minister of
Phillips Church, he oversees all offerings of the ministry, fills all traditional

The E Book 2008-2009 41

priestly functions when appropriate and is the faculty adviser for ESSO, the
school’s social service organization. Generally speaking, he serves as Pastor of
the school, regardless of an individual’s or group’s faith orientation. He is
assisted In the supervision of the building by Linda Safford, Administrative
Assistant to the Ministry. There are others who are called upon to offer support
to the various constituencies of the ministry: Laurie Loosigian is the
Coordinator of ESSO. DaeJa Napier teaches dharma and leads Buddhist
Meditation in the tradition of Vipassana. Zainab Qari serves as adviser to the
Muslim Student organization. The Reverend Jamie Hamilton guides Indaba.
Todd Hearon organizes the Thursday Morning Meditation Series. Many people
are called upon to give support to the Exeter Jewish Community, both on
campus and from off campus.
The following is the schedule of offerings for a typical week. Those
activities that are unique to Phillips Exeter Academy are briefly explained.
Sunday:
Quaker Meeting – 10 a.m.: Wicks Room, Upstairs
Protestant Worship – 12 p.m.: Phelps Sanctuary
Puja (Hindu) – 6:30 p.m.: Hindu Puja Room, Basement
Tuesday:
Evening Prayer – 9:30 p.m.: Main Sanctuary
This is a candle lit service where student music provides a counterpoint to the
words chosen by the School Minister from a wide spectrum of thought deemed
“spiritual” or “religious.” Even though the service is held at 9:30 on Tuesday
evenings, underclass students who are in good disciplinary standing may
check out to attend.
Thursday
Morning Meditation – 9:50 a.m.: Phelps Sanctuary
This service consists of an extended personal narrative, framed by music.
Usually, a faculty member speaks, but in the spring Seniors fill all slots. Often
in the fall, a Trustee participates. Members of the Staff and friends of the
school are called upon from time to time.
Friday
Jummah Prayers (Muslim) – 12:30 p.m.: Salah Room, Basement
Shabbat Service and Dinner (Jewish) – 6:00 p.m.: Basement
Christian Fellowship – 7 p.m.: Basement
Buddhist Meditation (long sitting) – 7 p.m.: Wicks Room
Indaba – 9:00 p.m.: Phelps Sanctuary
The name, “Indaba,” speaks to a means of arriving at community consensus
traditionally used by people in South Africa. In its original setting, Indaba
allows the opinions of everyone, even the most lowly, to be heard and
considered as the decision moves through the community, eventually to be
named law by the Chief. At the Academy, Indaba emphasizes that every voice
is important and the service provides an opportunity for members of the
community to speak in a safe and unguarded manner about things that matter
to them. It is entirely unstructured, and content is thoroughly student driven.
Post Office. The Academy Post Office is located on the first floor of Phelps
Academy Center. Mail is received twice daily from the U.S. Post Office: once
at 7 a.m. and again at 9 a.m. All first-class mail and packages are sorted and
42 The E Book 2008-2009
distributed to the appropriate PEA box numbers no later than noon. Packages
are also received daily by other messenger services, such as United Parcel
Service, Federal Express, and DHL.
The Post Office handles interoffice memos, student messages, and club
notices. The faculty uses the Post Office as a distribution center for student
papers and class notices. Facsimile transmissions for students are accepted
and distributed. The fax number is (603) 777-4384. Out-of-town permissions
and invitations should be faxed directly to the Dean’s Office at (603) 777-
4396. The direct telephone line to the P.O. is (603) 777-3424.
Finally, the Post Office is an on-campus convenience for the purchase of
stamps. Window hours are 8:00 a.m. - 4:20 p.m. daily. The mailroom is
closed during Assembly. Saturday window hours are 8:00 a.m. to 11:50 a.m.
when school is in session.
Principal’s Office. The principal and his staff share with the faculty the
responsibility of running the Academy. Contained within this responsibility are
several constituencies to which the principal must relate: students and
parents, faculty and their families, emeriti/ae, staff, trustees, and alumni/ae.
The principal is the chief executive officer of the Academy and is
answerable to the trustees. In consultation with the trustees, administration,
and faculty, he sets the priorities for use of the Academy’s resources. The
principal officially appoints all members of the faculty and makes final
decisions with regard to continuing appointment. The principal meets
frequently with students, teaches occasionally, and upon request, advises
student organizations and may do dormitory duty. The principal presides at
faculty meetings and chairs the Faculty Affairs Committee. He works closely
with the dean of faculty, faculty committees, and individual faculty members
on both ongoing and new initiatives.
The principal heads a staff that includes the assistant principal, chief
financial officer, deans of faculty, students, academic affairs, and
multicultural affairs, the directors of studies, admissions, college counseling,
communications, athletics, technology services, facilities, and alumni/ae
affairs and development. This staff administers the key offices of the
Academy.
Campus Safety. As part of the Facilities Management Department, Campus
Safety provides a comprehensive service to ensure the safety and well-being of
the Academy community. All Academy streets and grounds are patrolled 24
hours a day, 365 days a year. All vehicles and personnel are radio equipped
and in constant communication with the Academy dispatcher and the local
police and fire departments.
Campus Safety responds to all emergencies on campus and investigates
all complaints from students, faculty, and staff. The primary goal is to
maintain a safe and secure environment for all Academy community members.
For assistance, Campus Safety personnel can be contacted at 777-4444. For
life-threatening emergencies, call 911.
Asbestos Response Act Survey. In 1987, the Environmental Protection Agency
established the Asbestos Hazard Emergency Response Act (AHERA). All
schools with grades K-12 were required to have a Management Plan prepared,
to include a full campus survey of all asbestos materials, prepared by an

The E Book 2008-2009 43

accredited asbestos hygiene firm by October of 1988. The Management Plan
also called for reinspections of all asbestos by a certified hygienist every three
years, together with an update of the survey. In June of 1991 and again in
1994, 1997 and 2000 the Academy retained the services of qualified
consultants to conduct full reinspections of all asbestos materials remaining in
all school-related buildings, fulfilling this regulatory requirement. Based on
past reinspection reports, we are convinced that the overall maintenance of
asbestos material at the Academy is very good and that students, faculty and
their families, and staff can live and work in a safe environment.
The Academy’s goal is to safely control and maintain asbestos material
until such time as that material which could provide any threat is removed
from the campus. The program, which is described in detail in the
Management Plan, addresses the procedures for: the cleaning of areas of
damaged asbestos material, the methods of removal and repair of that
material, the training of custodial and maintenance personnel, and the
methods of maintaining material in good condition. The plan also addresses
the requirement for a semi-annual visual inspection of all asbestos-containing
material by Academy personnel.
In the past the Academy used the services of a certified asbestos
abatement company to remove asbestos on campus. The major abatement
project was tied into the renovation project at Anderson House. As always, our
own trained and state-certified “A” Team did various small removal and
repair/clean-up jobs in our continuing effort to keep the remaining asbestos on
campus in a safe condition. Details of the Academy’s asbestos removal and
maintenance efforts and copies of the Management Plan, which includes the
full inventory of asbestos-containing material at Phillips Exeter Academy, are
available for review at the Facilities Management Department.
If you have any questions or concerns regarding the report, call the
Environmental Programs Manager at 777-4441.
Lead Levels in Water. Lead has long been known to be a health hazard. Large
amounts of lead in drinking water can cause illness, including brain, nerve,
and kidney damage, and anemia. At greatest risk are infants, young children,
and pregnant women. The source of lead in drinking water is usually from
either within a building’s plumbing system (in lead pipes or lead solder at pipe
joints) or from a town’s distribution system, in cases where lead materials have
been used. Lead can also occur naturally in well water.
Sampling conducted since 1989 at Phillips Exeter Academy has generally
shown that the source of lead in the water of buildings with elevated lead
readings was from outside the building (assumed at the service connection)
rather than from within the building’s plumbing system. The worst readings in
those cases showed up when testing at the water entrance in the basement.
Testing at drinking sources elsewhere in the building showed lower levels of
lead. Resolving lead in water in the buildings showing elevated levels will be
addressed in future renovations.
Presently, the maximum acceptable level of lead in drinking water is
.015mg/L (milligrams per liter) or 15 ppb (parts per billion). The lead content
of Exeter’s water, as it leaves the treatment plant, is .005mg/L or 5 ppb, well
below the maximum acceptable level.

44 The E Book 2008-2009

 Since July 1989, the Facilities Management Department has conducted
four rounds of water testing in all student-related buildings. Testing consisted
of “First Draw” sampling (taken very early in the morning and representing
water that has been standing in the pipes for a period of time) and “Flush”
sampling (taken after running the water for a period of two, five, or 10
minutes). Additional testing followed at all faculty residence buildings. The
last round of sampling, completed in the summer of 1994, and other spot
sampling conducted since, confirmed previous results: wherever elevated lead
levels showed up in the first draw samples, flush sampling dropped those
levels to within the maximum acceptable range. For this reason, if you are
uncertain about the lead levels of the drinking water in your building, it is
recommended that you run the water at a slow stream for a few minutes before
drinking it, especially after periods where the water has been standing in the
pipes for an extended amount of time (such as first thing in the morning).
Elevated lead readings have been shown in first draw samples taken at the
Academy Building, Davis Academy Center, Lamont Health Services, McConnell
Hall, the Mayer Art Building, and Nathaniel Gilman House.
Testing for lead in water has also been done in faculty residences houses.
Questions regarding any testing, as well as requests for additional testing, can
be addressed to Anita Bailey in Facilities Management at 777-4434.
Lead Hazards in Paint. Lead hazards are found in painted surfaces in some
buildings at the Academy. Areas of concern would be painted surfaces that are
peeling, chalking, and chipping. Windows, window sills, and doors contribute to
the greatest amount of lead dust being generated by friction or impact. Children
six years old and younger and pregnant women are at greater risk to exposure. It
is the policy of Facilities Management to ensure that all painted surfaces
needing attention in all buildings will be attended to, according to state and
federal regulations. All buildings have been tested for lead-based paint, and
files are available for review. It is the aim of Facilities Management to provide a
safe environment to live and work. Information on building conditions, surface
content, and procedures for addressing lead-based paint may be obtained by
contacting the Academy’s Environmental Programs Manager at 777-4441.
Student Activities. The Vision: Engaging, fun and diverse co-curricular
programming enhances every student’s overall Exeter experience, a foundation
for a well balanced or well rounded life. The Mission: The student activities
department creates programming and provides services for a diverse
population to enhance the academic, residential and social life of the Exeter
student community. The primary goals are to:
• Collaborate/coordinate with academic, cultural and community programs
• Provide various options for students interested in co-curricular activities
• Advance opportunities for student participation in planning a variety of
fun and exciting activities, resulting in leadership skills development
• Take a leading role in helping to fulfill the Phelps Academy Center
vision of being a crossroads on campus by promoting, planning, and
organizing events for the entire Academy community
Student Work Program. The Student Work Program offers students an
opportunity to earn money while performing jobs that support the smooth

The E Book 2008-2009 45

operation of the Academy. Jobs are limited to a maximum of six hours per
week. In order to be employed at the Academy, a student must have a U.S.
Social Security number and provide documentation of employment eligibility
(i.e., Social Security card, passport, alien registration card, or other documentation
that establishes employment eligibility) as well as Parent Consent documentation.
Students must visit the Human Resources Office to complete work papers and a
department acceptance form prior to beginning their student work assignments.

HEALTH AND WELLNESS SERVICES

Our Mission. The Lamont Health and Wellness Center promotes all aspects of
health and wellness and provides, or facilitates, appropriate healthcare services
for illness or injury. We are dedicated to the delivery of healthcare and wellness
education to ensure students’ development as healthy individuals and members
of society, through the pursuit of life-long health and wellness practices.
Our Professional Staff. We are indeed proud of the breadth of education,
training, and experience of our professional staff. They include:
A Board Certified Pediatrician who also serves as our Medical Director. When
not on duty, our pediatrician is supported by a designated group of on-call
physicians in the community.
A Certified Physician Assistant who works closely with the Medical Director to
meet the health care needs of our students.
Registered Nurses who staff our Health and Wellness Center 24 hours a day, 7
days a week, in support of our mission.
A Registered Dietitian who provides nutrition counseling for students, as well as
nutrition education for the Academy community at large.
Licensed Counselors (M.S.W.s and Ph.D.) who are committed to supporting the
emotional health and well-being of our students. A counselor is on call 24
hours a day while school is in session.
Certified/Licensed Athletic Trainers who specialize in the prevention,
recognition, treatment and rehabilitation of injuries incurred by our students.
Health Educators who teach the life-long value of health and wellness.
How To Contact Us.
Medical/Administrative Team: Telephone: (603) 777-3420
Fax (603) 777-4391
(office hours Monday, Wednesday, Thursday, and Friday: 9:00 a.m. to 2:00 p.m.)
Myra Citrin, M.D., Medical Director
Carolyn Pappas, PAC, Physician Assistant
Nancy Thompson, R.N., B.S., Head Nurse
Therese Sargeant, Administrative Coordinator
Margaret O’Day, MSW, Administrative Director

Athletic Trainer: Telephone: (603) 777-3491

Fax (603) 777-4375

46 The E Book 2008-2009

Counseling:
Jeanne Stern, LICSW, Director of Counseling and Psychological Services
(603) 777-3527
Connie McCaffrey, LICSW, Counselor and Student Listener Coordinator
(603) 777-3431
Christopher Thurber, Ph.D., ABPP, Counselor and ASAP Coordinator
(603) 777-3528
Off Hours Emergencies: (603) 777-3420

Health Educators:
Carol Cahalane, M.Ed, Chair (603) 777-4377
Nancy Brown, M.Ed (603) 777-3509
Robert Morris, B.S. (603) 777-3548
Shane Cooper, M.S.
Michelle Soucy, M.A.
Dietitian:
Pamela Stuppy, M.S., R.D., L.D. (603) 777-3522
Location and Operations. The Lamont Health and Wellness Center is located
on campus on Tan Lane. We provide ambulatory healthcare services, as well
as 14 licensed beds for daytime and overnight care for students when school
is in session. We are available to students daily, without appointment. In
addition to our daily visit schedule, we also have registered nurses on duty at
all times of the day and night, as well as a physician and counselor on call, 24
hours a day, 7 days a week for emergencies.
Accessibility. Our highest priority is to ensure 24/7accessibility for students. In
order to utilize our services, students simply present themselves and check in at
the Lamont Health and Wellness Center reception area. Whenever possible, we
recommend that students make their visits at the beginning of a free period to
reduce any interference with their class schedule. We do our best to have the
student’s evaluation by a registered nurse begin within fifteen minutes of their
arrival and encourage students to inquire at our reception desk if their wait time is
any longer. If the student is not well enough to attend class or other Academy
appointments, the student is encouraged to rest at our facilities until feeling better
and the absence from class that is incurred is excused. If appropriate, the nurse
will schedule the student with our physician assistant or physician. Students can
also schedule their own appointments with our physician assistant or physician,
and we can assist them with referrals for other community healthcare providers.
Confidentiality. The Academy believes that the relationship among students,
parents, and its health care providers is strengthened by a mutual
understanding of the basic rights and responsibilities of each of the parties.
As such, all medical and psychological information shared between students
and the Academy’s health care providers is private and is treated confidentially
within the limits of the law.
The Academy strongly encourages students to develop relationships of
trust with its health care providers and to be candid about their health
histories and risk behaviors. We also encourage students to communicate with
parents on such matters. In this effort to promote candor and trust, the Academy
The E Book 2008-2009 47
asks that parents respect the privacy of students who may not wish to share
certain information.
While it is the obligation of every employee and agent of the Academy to
safeguard and keep patient medical information confidential, the Academy must
also balance matters of privacy and confidentiality with safeguarding the interests
and well-being of our students and our community. Thus, parents and students
consent to allow the Medical Director, counselors or their designee to disclose to
those authorized employees and agents of the Academy, who have a need to know,
the minimum amount of medical and or psychological information necessary to
serve the best interests of the student and/or the community. Students and parents
who have questions with regard to confidentiality and its limits should direct those
questions to the Medical Director or his/her designee at the Lamont Health and
Wellness Center. In the event of a disclosure required by law, every effort will be
made to notify the student and/or parents in advance.
Sexual Health. We work closely with students in matters of sexual health and
sexual activity. Our Health and Wellness Center offers counseling, gynecological
services, care for sexually transmitted diseases, and birth control. (See
Confidentiality)
Allergy Shots. Students must bring any serum to the Lamont Health and Wellness
Center upon arrival on campus to ensure that it is properly stored. Students
should then plan to schedule an appointment with our local allergy clinic for their
allergy treatment and care.
Athletic Trainers/Sports Injuries. The Athletic Training room is located on the
ground level of the Love Gymnasium adjacent to the basketball courts and the ice
hockey rinks. It functions as an extension of the Lamont Health & Wellness
Center and is staffed by certified/licensed athletic trainers. Working under the
direction of the school physician, the staff provides services for the prevention,
recognition, treatment and rehabilitation of sports-related injuries. When injuries
do occur, the Athletic Trainers act as case managers and consult with the Center’s
physician, physician assistant, or a sports medicine fellowship-trained orthopedist,
coaches and parents as needed.
Nutrition. Our registered dietitian provides nutrition education and counseling for
students individually and in groups. Students can schedule appointments to
discuss such matters as fatigue, food allergies, sports nutrition, healthy weight
change, vegetarian eating, supplement use, emotional eating, lactose intolerance,
opportunities to be healthier, specific medical conditions, or other food/nutrition-
related issues. Students can also e-mail questions directly to the dietitian through
the Phillips Exeter Academy website at Student Life/Health.
Immunizations. The Health and Wellness Center provides immunizations that may
be required. We strongly recommend that students be vaccinated against
influenza each year.
Counseling and Psychological Services. Our licensed professional counselors
work with students around a variety of mental health issues, including but not
limited to: homesickness, eating disorders, depression, anxiety, relationship
problems, and family issues. Confidential appointments can be scheduled by
contacting any member of our professional staff by e-mail or telephone. External
referrals are also made, when appropriate, for psychiatric evaluation and/or
consultation and to other off-campus clinicians.

48 The E Book 2008-2009

Academy Student Assistance Program (ASAP). Through this non-disciplinary,
collaborative program, the Dean’s Office mandates therapeutic services for
students who are having emotional, academic, or substance-use difficulties,
but who may not have sought help on their own. Faculty, parents, or students
may seek confidential consultation or make inquiries about available services
by contacting the ASAP Coordinator, Christopher Thurber, Ph.D., ABPP at
(603) 777-3528, or by contacting any member of the Counseling Department
here at the Lamont Health and Wellness Center. ASAP services, provided by
the Dean’s Office, Counseling Department and Health Education Department,
include psychotherapy, health education, support groups, diagnostic
assessments, random drug testing, and consultation. Referrals are made to off
campus clinicians and programs when appropriate. ASAP counseling, like self-
referred counseling, is kept confidential, within the limits of the law and
school policy, and is never part of a student’s academic record.
Student Listeners. Student Listeners is a highly selective program on campus in
which uppers and/or seniors serve as peer listeners for fellow dorm or day
students. Students apply in the spring of the previous academic year by filling
out an essay application, obtaining a faculty recommendation and passing
review by the dorm faculty and current Listeners. Once accepted, listeners
attend weekly training sessions on issues pertinent to adolescence and/or life on
campus such as homesickness, listening skills, depression, anxiety, diversity,
and substance use, etc. The program is coordinated by Connie McCaffrey,
LICSW and serves as an extremely valuable asset to community life at PEA.
Health Education. Our Health and Wellness Center also includes a team of
professional health educators, who in addition to teaching health and wellness,
welcome students’ questions on any health related matter. Both group and
individual appointments can be scheduled. Students are also encouraged to
drop by the Health Education Library, on the 3rd floor of the Lamont Health
and Wellness Center, where books and videos are available to them.
Referrals. Please let us know if you would like us to make a referral to a local
dentist, orthodontist or other specialist.
Student Health And Wellness Fee. Students have 24/7 accessibility to the
broad range of services provided by our team of health care professionals at
the Lamont Health and Wellness Center, at no additional cost. Additional fees
will be charged for some medications. The services of health care
professionals not on the staff of the Lamont Health and Wellness Center and
annual physicals are not covered.
Student Accident/Sickness Health Insurance. The Student Accident and Sickness
Insurance Plan is specifically designed to meet the needs of our students for
those services our team of health care professionals do not provide. The Plan
provides coverage for a broad range of medical services provided by specialists
and hospitals, laboratory and x-ray, a $1,000 pharmacy benefit, coordination of
the payment of claims with your health insurance plan and features no
deductibles.
In the spring of every year, parents will receive a Student Accident &
Sickness Insurance Plan accept/decline form from the Lamont Health &
Wellness Center. Parents with a U.S. family health insurance plan and
coverage acceptable to Phillips Exeter Academy may decline enrollment in

The E Book 2008-2009 49

the Plan by returning the form by the due date. If this form is not signed and
returned by the due date, the student will automatically be enrolled in this
Plan, the parent will be billed $684 for the 2008-2009 Student Accident &
Sickness Insurance Plan on their June tuition statement, and payment will be
due on July 1. Accounting will not issue any credits.
ACADEMY POLICIES
Alcohol and Other Drug Philosophy/Policy. The Academy believes that the use
of alcohol or other drugs by students interferes with healthy adolescent
development. The Academy also has an obligation to abide by state and
federal laws and to require its students to do the same. If a student is
discovered using, purchasing, possessing, or selling alcohol or other drugs, the
case will be treated as a Major Offense. In addition, students who choose to
remain present when alcohol and other drug rules are being broken may be
subject to major disciplinary action (see Discipline, Major Discipline Cases,
pages 3-8).
Drug Testing Policy When a Student is Suspected of Being Under the Influence of
Alcohol or Other Drugs. The Dean of Students or a designee may require a
student to be drug tested at any time if there is a concern that the student
may be under the influence of alcohol or other drugs.
• Drug testing may be performed using a breathalyzer or by analyzing
saliva, urine, or blood. Urine and blood samples will be collected at the
Lamont Health and Wellness Center or at a hospital or other medical
facility. Saliva and breath samples may be collected anywhere on
campus.
• Failure to consent to testing, or evidence of attempted adulteration may
cause a test to be presumed positive.
• All costs associated with drug testing will be billed to the parents.
• Test results will be shared with the student, the student’s parent(s), the
student’s adviser, and the deans. If applicable, the results may also be
shared with the Disciplinary Committee and/or the ASAP team.
• A positive test may result in disciplinary action.
Results from drug tests performed by law enforcement officials or at medical
facilities may also be shared with Academy officials, and, if positive, may
subject the student to disciplinary action.
However, any student who takes the responsibility to proactively seek help
for his, her, or another’s use of alcohol or other drugs will be supported in this
effort, without disciplinary response. Health and Wellness Center staff can
provide education and counseling and arrange for referrals and outside
evaluations. In addition, for health and safety reasons, it is important that
intoxicated students be taken to the Lamont Health and Wellness Center. In
this circumstance as well, Lamont Health and Wellness Center care will be
provided without disciplinary response (see Academy Student Assistance
Program, pages 49, 52).
New Hampshire State Law. Students of Phillips Exeter Academy are members
of the larger communities of the town of Exeter and the State of New
Hampshire and therefore are subject to all local, state, and federal laws.

50 The E Book 2008-2009

Students who are 17 or older are charged as adults. Certain New Hampshire
State Laws are of particular concern to students and so we highlight some of
them here. Violation of such laws may result in Academy disciplinary action.
Full text of New Hampshire State Laws is available in the Academy Library or
on the Internet at www.state.nh.us. We encourage parents to discuss these
matters with their children.
Alcohol. According to NH RSA 179, it is against the law for any person under
the age of 21 years to possess any alcoholic beverage, attempt to purchase
alcoholic beverages, and/or falsely represent his or her age for the purpose of
procuring an alcoholic beverage.
Controlled Drug Act. This law (NH RSA 318-B) makes it unlawful for any
person to manufacture, possess, have under his or her control, sell, purchase,
prescribe, administer, or transport or possess with intent to sell, dispense, or
compound any controlled drug, controlled drug analog, any preparation
containing a controlled drug, or any drug represented to be a controlled drug
or controlled drug analog. In addition it is illegal to obtain or attempt to obtain
a controlled drug through fraud, deceit, misrepresentation, subterfuge, or
forgery or alteration of a prescription. The classification of controlled drugs
under this act includes marijuana.
Drug-Free Zone. The State of New Hampshire has adopted a Drug-Free Zone law
(NH RSA 193-B), which is applicable to both public and private schools,
including Phillips Exeter Academy. Under this law, any person who manufactures,
sells, prescribes, administers, dispenses or possesses with the intent to sell,
dispense or compound any controlled drug or its analog, in a Drug-Free Zone, will
be subject to strict mandatory penalties, including imprisonment and fines. A
Drug-Free Zone is defined as an area inclusive of property used for public and
private school purposes and within 1,000 feet of such property, and within or
immediately adjacent to school buses.
Hazing. For a discussion about the student hazing law (NH RSA 631:7) please
see Hazing, page 54.
Pornography and Hate Materials. Students should be aware that they are
subject to several state and federal laws concerning pornographic and hate
materials, and that one particular New Hampshire State law (NH RSA 649-A)
specifically prohibits the possession (including photographs, publications,
electronic material, videos, and films) of any pornographic image that includes
a person under the age of 16.
Safe School Zones Act (RSA 193-D). Academy employees who have witnessed
or have information from the victim of an act of theft, destruction, or violence
in a safe school zone must immediately report that act to a supervisor, who
must immediately report it to local law enforcement. Reportable acts are as
follows: homicide, assault, sexual assault, criminal mischief, unlawful
possession or sale of a firearm or other dangerous weapon, arson, burglary,
robbery, theft (over $250), and illegal possession or sale of a controlled drug
under RSA 318-B.
Sexual Assault. Please refer to the Sexual Intimacy section (see page 54) for
a discussion about sexual intimacy and laws regarding sexual assault (NH
RSA 632-A).
Tobacco. New Hampshire State law (NH RSA 126-K:6) prohibits people under

The E Book 2008-2009 51

the age of 18 to possess, purchase, or use any tobacco products. This law also
states that a person under the age of 18 may not misrepresent his or her age
for the purpose of purchasing tobacco products.
Academy Student Assistance Program (ASAP). The Academy has implemented
the non-disciplinary ASAP to provide prevention, early identification,
intervention, and referral services for students who are having emotional,
academic, or family difficulties, as well as those with alcohol or other drug
abuse problems or eating disorders. Services include education, support groups,
health assessments, consultations for students, parents, and faculty, and
referral to appropriate professional services such as the Academy counselors.
Students may seek consultation or make inquiries about available services by
contacting the ASAP Coordinator, Dr. Christopher Thurber, at the Lamont Health
and Wellness Center (ext. 3528) (see Health Services, page 46).
Self-Initiated Counseling. When a student who is not under the influence of
alcohol or other drugs goes to the Health and Wellness Center on his or her own
initiative to discuss a health problem—including use of alcohol or other drugs—
counseling is offered and encouraged. Further steps might be recommended
after confidential consultation with the student, but no action is required.
Dean’s Office Referral. The ASAP approach is consistent with the Academy’s
respect for individual privacy and will not arbitrarily intrude on others’ lives.
However, a student’s conduct or school performance may become adversely
affected by depression, an eating disorder, alcohol or other drug abuse, or
some other serious problem. This becomes a concern of the school,
particularly when a student’s personal safety may be in question. Although
such situations are relatively rare, it is important to have a comprehensive
approach to helping students who may be experiencing such difficulties.
Therefore, the Dean’s Office may, after joint consultation with the Health
Services and the student’s adviser, require a student to be evaluated for a
potential health problem. Appropriate health education sessions may also be
required. Under the ASAP, the Dean’s Office will use this authority in the
following circumstances:
1. When an intoxicated student, either accompanied or unaccompanied,
seeks help at the Health Services. Parents will be contacted either by a
physician at the time of an emergency or by a counselor the next day
with the student present.
2. When faculty members offer, after consultation with the student, a
compelling basis for concern that a student may be involved in the use
of alcohol or other drugs or have another serious health problem (such
as an eating disorder or depression). If appropriate, or at the student’s
request, an adviser-teacher meeting will be a part of this process. The
student has the option of being present for a portion of such a meeting.
Parents will be notified of the concern at the time of the referral to the
ASAP.
3. When a student is involved in an alcohol or other drug-related major
discipline case. At the discretion of the dean and adviser, students
involved in other discipline cases may be referred to the ASAP as well.
Parents will be contacted by the Dean’s Office.
4. When a student discloses to a faculty member information about an

52 The E Book 2008-2009

 episode of alcohol or other drug violation currently underway, involving
him or herself or other students. No disciplinary charge will result from
that conversation, unless a faculty member has already observed or has
obtained material evidence of a violation. The faculty member involved
in such a conversation must refer the student or students to the Health
Services for medical care. Follow-up will be determined through the
ASAP. Parents and advisers will be contacted.
Health Services, after consultation with the student, the adviser, and the
Dean’s Office, will determine whether a treatment plan is necessary for a
student who has been evaluated under such circumstances. If the problem is
serious enough to require treatment beyond what the school can provide, a
medical leave may be required. In a treatment plan, the content of all
conversations with a counselor will remain confidential. The adviser and the
associate dean will be informed if the student does not comply with the
treatment plan or is at serious risk to him or herself or to others.
If a Dean’s Office ASAP requirement precedes or follows a discipline case,
the fact of this requirement and the student’s general progress in meeting it
will be made known to the Discipline Committee by the adviser and the Dean’s
Office. The content of counseling sessions will not be shared with the
Discipline Committee without a student’s permission. The ASAP will not
protect a student from any disciplinary consequences that may arise from
subsequent breaking of a school rule.
The ASAP is intended to identify and help students in difficulty. The
Academy hopes that it will encourage students with personal problems to seek
help as soon as possible, while providing concerned faculty and parents with
options for responding to students who are in need of extra support.
Medical Leave of Absence Policy. A medical leave of absence enables a
student to receive medical and/or psychological treatment at home or off-
campus and remain officially a student at the Academy. A student simply
leaves the school under a medical leave of absence for a period of time for
medical reasons. A medical leave may be offered for up to three terms.
A medical leave of absence is decided by the Associate Dean in
consultation with the school doctor, school counselor, adviser, and other
faculty deemed appropriate. A medical leave is considered when the school
cannot offer the proper treatment or when it is not appropriate for a student to
receive medical treatment while being a full-time student and living in a
dormitory.
It has been our experience that there are certain medical and
psychological conditions and behaviors whose treatment is not best handled in
a residential school environment. An example of one such condition is a severe
eating disorder, requiring more supervision and guidance than the school can
provide. Additionally, in the treatment of these conditions, close family
involvement is imperative and in the best interest of the student. In some
situations, the condition or behavior may create undue disruption in the
dormitory or classroom. Should such a situation arise, the school reserves the
right to give the family advice to consider medical leave or withdrawal. The
school may at any time require a student to be placed on medical leave. A
student on medical leave may visit the school only with the dean’s permission

The E Book 2008-2009 53

and when accompanied by a parent.
If you need more information about our medical leave process, please
contact the Dean’s Office. Note also the section entitled “Reporting of Medical
Leaves to Colleges” (see page 67 — Medical Leave of Absence Policy,
Reporting to Colleges. For more details on how a medical leave of absence
affects tuition, please see page 58, Tuition Refund Policy).
Sexual Intimacy. The Academy recognizes that sexual issues are important in
adolescence, and therefore provides education, counseling, and support
services to help students cope with all aspects of sexuality, including sexual
identity and expression. We hope that the services offered will foster
thoughtful decision-making and encourage students to postpone sexual
activity. When students are found engaging in sexually intimate behavior,
responses may include but are not limited to the following: conversations with
the students involved, communication with the students’ advisers, referral to
school health professionals, parental notification, and consultation with the
dean of students.
It is important to note that some sexually intimate behaviors violate state
laws and school personnel are required to report such instances to state or
local authorities. Full copies of the laws regarding sexual assault and other
related offenses are available in the Dean’s Office, the Health Education
library, the Academy Library reserve desk, and the Academy Library reference
section. Students are reminded that sexual assault and rape need not involve
coercion or force. According to New Hampshire state law, individuals under
the age of 16 cannot legally give consent to sexual penetration (of any part of
the body), which means that anyone who engages in such acts with someone
15 or younger may be subject to prosecution for rape even if coercion or force
is not present. Date rape presents a particular set of concerns and students
should be careful to understand the legal definition of consent. Students are
free to check the law for additional information, or are encouraged to speak
with an Academy counselor, health educator, dean, or another informed adult
should they have any questions about the laws or the Academy’s expectations
regarding sexual activity.
Hazing. The Academy does not permit hazing or related behavior among students.
Hazing is defined as “harassing, intimidating, or coercing another student with
the purpose or result of embarrassment, disturbance, or humiliation.”
The overall purpose of this rule is to provide, in both a residential and day
student environment, a measure of safety and civility upon which all members
of the community can depend. Although specific behavior can be prohibited, a
spirit of generosity and respect toward others cannot be legislated. It is a
matter of experience, intention, and intuition. One of the goals of the Academy
community is to encourage the development of good judgment and character
in such matters, and students for the most part reflect these qualities. When
they do not, the school must sometimes act to protect other students.
When individuals and groups step over a boundary and jeopardize the
well-being of other students intentionally or unintentionally, they are liable for
disciplinary action. Although it is impossible to list all such activities, some
examples will serve as a guide. Repeated harassment or ridicule, such as use
of an offending nickname, is always inappropriate. Disparaging remarks about

54 The E Book 2008-2009

racial, sexual, religious, physical, or other characteristics are inappropriate, as
are some of the activities that take place as part of an unofficial rite of
student-to-student initiation. Examples of such activities would include:
raiding students at night, using coercion or physical force against a student,
blindfolding or covering another’s eyes as part of such events, vandalizing or
trashing a room, an organized “silent treatment,” or requiring menial labor of
other students. Any meeting of a dorm, team, or other group at which such
hazing takes place is forbidden, and students must obtain permission from a
faculty member before holding a dorm meeting. When in doubt, students
should always ask a faculty member for assistance in determining whether a
particular activity is permitted.
Students should be aware that, in addition to state laws regarding drug and
alcohol use, theft, and other matters, the state of New Hampshire has enacted a
law against student hazing. A copy of this law is available in the Dean’s Office.
The school is required by law to report certain offenses, including hazing, to state
and local authorities.
General Academy Policies on Harassment, Anti-Harassment, and Discrimination.
Commitment and Expectations
Phillips Exeter Academy is committed to providing a place where people can
thrive. The Academy thinks it is in the best interest of each individual and the
Academy that we dedicate ourselves to creating an educational and working
environment that promotes respect, dignity and equality and that is free from all
forms of harassment, exploitation, intimidation, illegal discrimination and
retaliation. These behaviors are demeaning to all persons involved; they are
unacceptable conduct, and will not be tolerated.
The Academy expects all students, employees, and members of the school
community to conduct themselves in an appropriate and professional manner,
with respect for the personal dignity of fellow students, employees, and visitors. It
is the responsibility of each member of our school community to demonstrate a
basic generosity of spirit devoid of any expression of bigotry. Students, employees,
and visitors come to Phillips Exeter Academy from many different backgrounds
and cultures including different races, religions, sexual orientations, and ethnic
ancestries. The Academy encourages its members to seek to understand the
differences and similarities among us and to appreciate the richness which such
diversity provides to an educational community. Respect and understanding of the
differences among people are important dimensions of education that continue
throughout a lifetime.
Harassment of any member of the school community by any other member of
the school community or by vendors or visitors will not be tolerated. The Academy
will not tolerate unlawful discrimination, harassment of any kind, or retaliation,
whether intended or not. Any employee with a concern about harassment,
discrimination or retaliation should follow the procedures set forth below under
“Options for Responding if you believe you’ve been harassed”.
Definitions
Unlawful discrimination refers to the denial of equal employment or educational
opportunities based upon an individual’s actual or perceived age, sex, race, color,
physical or mental disability, religion, national origin or veteran status. The
Academy is also committed to providing reasonable accommodations requested

The E Book 2008-2009 55

based on any physical or mental disability and as required under the Americans
with Disabilities Act.
Legally protected status refers to certain categories of people which have been set
forth under federal and state laws as legally entitled to protection from harassment
and discrimination. These generally include the status of race, color, religion, age,
gender, national origin, or disabilities.
Harassment refers to unwelcome conduct or behavior which is personally offensive
or threatening and which has the effect of impairing morale, interfering with an
employee’s work performance, or creating an intimidating, hostile or offensive
working environment. Examples of harassment include conduct or comments that
threaten physical violence; offensive, unsolicited remarks; unwelcome gestures or
physical contact; display or circulation of written materials, items, or pictures
degrading to any gender, racial, ethnic, religious, age, disability, or other legally
protected status; and verbal abuse or insults about or directed to any student,
employee, other individual, or group thereof because of their relationship in any of
the groups listed above.
Sexual Harassment includes unwelcome sexual advances, requests for sexual
favors, and verbal or physical conduct of a sexual nature when: (1) submission to
such conduct is made either explicitly or implicitly a term or condition of an
individual’s employment or educational opportunity; (2) submission or rejection of
such conduct by an individual is used as the basis for employment or educational
decisions affecting such individual; or (3) such conduct has the purpose or effect
of unreasonably interfering with an individual’s work or educational performance
by creating an intimidating, hostile, humiliating or sexually offensive work or
educational environment.
Sexual harassment can include any unwelcome verbal, written, or physical
conduct that is directed at or related to a person’s gender and which interferes
with a person’s educational or working environment. Examples include but are not
limited to:
• sexual gossip or personal comments of a sexual nature
• sexually suggestive or foul language
• sexual jokes
• whistling or cat-calling
• spreading rumors or lies of a sexual nature about someone
• demanding sexual favors
• forcing sexual activity by threat of punishment or offer of employment
or educational reward
• obscene or sexually suggestive graffiti
• displaying or sending of pornographic pictures or objects
• offensive touching, pinching, grabbing, kissing, or hugging
• restraining someone’s movement in a sexual way
The Academy considers it a violation of this policy for any member of the faculty,
administration, or staff to make sexual advances or engage in sexual conduct
with a student. Each employee must exercise his or her good judgment to avoid
engaging in conduct that may reasonably be perceived by others as harassment.

56 The E Book 2008-2009

Racial, Color, and National Origin Harassment: Harassment on the basis of a
person’s actual or perceived race, color, or national origin includes but is not
limited to the use of nicknames emphasizing racial stereotypes, racial slurs, and
derogatory comments or conduct directed at an individual’s manner of speaking,
national customs, surname, ethnic characteristics, or language.
Religious Harassment: Harassment on the basis of a person’s actual or perceived
religion or creed includes but is not limited to the use of nicknames emphasizing
religious stereotypes, religious slurs, and derogatory comments or conduct
directed at an individual’s religion, religious traditions, religious symbols, or
religious clothing.
Sexual Orientation Harassment: Harassment on the basis of a person’s actual or
perceived sexual orientation includes but is not limited to name calling, using
nicknames emphasizing sexual stereotypes, and imitating physical characteristics
or mannerisms associated with a person’s sexual orientation.
Disability Harassment: Harassment based on a person’s actual or perceived
physical and/or mental disability includes but is not limited to name calling,
making derogatory references to the disabling condition, imitating manners of
speech and/or movement associated with the disability, or interfering with access
to or use of necessary adaptive equipment or aides.
Options for responding if you believe you have been harassed, discriminated against,
or the object of retaliation
Phillips Exeter Academy seeks to achieve, through education,
communication, and mediation, a welcoming and respectful work and school
environment free of hostility, intimidation, harassment, sexual harassment, and
discrimination. An employee who has concerns should follow the guidelines
described below.
Direct Communication. If you feel that you (or someone you know) has been the
target of harassment or discrimination, or that someone is acting or speaking
inappropriately and is making you (or someone you know) feel uncomfortable
and/or angry, it may be possible for you to approach the individual, expressing
your concerns as honestly and directly as you can, and request an end to the
conduct. In situations involving faculty or other individuals in authority or
perceived threats to circumstances of education, it may be advisable to seek
advice before engaging in direct communication.
Seeking Advice. If you do not wish to communicate directly with the person
whose behavior troubles you, or if direct communication does not work, you may
consult your adviser, dorm head (if you are a boarding student) or any member of
the Dean’s Office for advice on next steps.
Mediating a Resolution. If you think an intermediary may assist you in resolving
the problem, you may ask your adviser, dorm head (if you are a boarding
student), or any member of the Dean’s Office to seek a mediate resolution to the
situation. In most cases, the process will consist of written communication or a
mediated conversation between you and the person you feel may have harassed
or discriminated against you. Mediation of a matter involving administrators or
staff will be handled primarily by the director of human resources or chief
financial officer. Mediation of faculty concerns will be handled primarily by the
dean of faculty or assistant principal. The dean of students may help to address
issues involving students.

The E Book 2008-2009 57

A Formal Complaint. If direct communication or the assistance of a mediator
does not resolve the problem or was not pursued, you may also initiate a formal
complaint about the incident. Students should report a complaint, preferably in
writing, to their adviser, dorm head (if you are a boarding student), or a member
of the Dean of Students office.
What the Academy will do if it learns of possible harassment or discrimination
In the event that the Academy receives a complaint of harassment or discrimination,
or otherwise has reason to believe that harassment or discrimination may have
occurred, it will take steps to ensure that the matter is promptly investigated and
addressed. The Academy is committed, and required by law, to take action if it
learns of potential harassment or discrimination, even if the aggrieved partydoes
not wish to formally file a complaint. Care will be taken to protect the identity of
the person with the complaint and of the accused party or parties except as may
be reasonably necessary to successfully complete the investigation and take
appropriate responsive action.
If harassment or discrimination is found to have occurred, the Academy will
take appropriate disciplinary and corrective action. The Academy also retains the
authority to discipline or take corrective action for inappropriate conduct even if it
does not meet the definition of unlawful discrimination or harassment.
Protection against retaliation or misuse of power. Retaliation is also a very serious
violation of this policy and should be reported immediately to the dean of students
or the student’s adviser, and in the case of employees, to the director of human
resources or the dean of faculty. Retaliation against any individual for reporting
violations of this policy, for participating in the investigation, or for supporting a
complaint will not be tolerated and will be subject to disciplinary action.
Discipline and Penalties. Any individual who violates this policy by engaging in
the prohibited conduct – harassment, discrimination or retaliation – will be
subject to appropriate disciplinary action. This may include, but is not necessarily
limited to, the following:
• Students: Response may range from an ASAP (see pages 49, 52) referral to
discipline up to and including Requirement to Withdraw (see pages 2, 5, 7)
• Employees: Discipline may range from a warning up to and including
termination of employment.
• Volunteers: Penalties may range from a warning up to loss of volunteer
assignment or privilege.
• Vendors: Penalties may range from a warning up to and including loss of
school business.
• Other Individuals: Penalties may range from a warning up to and
including a denial of future access to school property.
The Academy also reserves the right to impose additional responsive actions as
may be appropriate to the circumstances.
Reporting Harassing Communications
All members of the Academy community are expected to abide by the
Acceptable Use Policy for Technology. However, should any faculty member or
student receive harassing communications of any kind, he or she should report
this immediately to the dean of faculty or dean of students respectively. The
full policy as to how the Academy deals with such harassment is available in
the dean of faculty’s office.
58 The E Book 2008-2009
Policy on Individuals Infected with Human Immunodeficiency Virus (HIV). The
intent of this policy is twofold: to protect community members from HIV
infection, and to protect and support HIV-infected individuals. The policy is
based on New Hampshire law regarding HIV testing, as well as recommendations
of the following groups: the New Hampshire Division of Public Health, the
United States Public Health Service, the Center for Disease Control, the
American Academy of Pediatrics, the National Association of Independent
Schools, and the American College Health Association. It is understood that this
policy will be periodically updated and amended to remain current with medical
information, legal precedent, and Academy needs.
Education. Phillips Exeter Academy recognizes education as the most vital
component of its HIV policy. Since we are likely not to know which individuals
within or outside our community are infected, it will be critical that our daily
behavior minimizes our risk of exposure to the virus. The Academy has made a
commitment to education and open communication regarding AIDS, its
causes, effects, and prevention. In the Health and Human Development course
required of all juniors and new lowers, and in other health education work on
campus, efforts are being directed toward educating students about the
benefits of abstinence and the risks and responsibilities of sexual activity and
IV drug use. Academy members who have occupational exposure to blood-
borne pathogens are educated to follow Occupational Safety and Health
Administration guidelines for the safe handling of blood and body fluids.
HIV Testing: The school physician is available to students for confidential
counseling about HIV infection, and can refer students to local HIV counseling
and testing sites. If a student has sought testing independent of parental
consent and chooses to notify the school physician of test results, this
information will be kept confidential unless the student provides specific,
informed, written consent for disclosure.
HIV-Infected Students: HIV-positive students will be dealt with on a case-by-case
basis. The privacy of the HIV-infected student will be protected except as
discussed in this policy and as may be required by law. In order to optimize the
care and protection of HIV-infected students, students and families are strongly
urged to inform the school physician of their medical state, and allow
consultation among the school physician, covering physicians, private physicians,
and parents. Use of counseling services is also strongly encouraged. An infected
student who stays at the Academy will be considered mature and responsible for
following behavior patterns that would minimize risk to others at the Academy.
Residential, athletic, and academic life would otherwise be unrestricted except
as deemed appropriate because of individual medical needs. In general, students
will be allowed to continue at the Academy as long as they meet acceptable
performance standards without hazard to themselves or others.
While HIV-infected students may be permitted to remain on campus, the
Academy cannot supervise and control the conduct of its students on a
continuous basis. Therefore, it cannot be responsible for an infected student’s
transmission of the virus as a result of his or her conduct and the conduct of
others outside the Academy’s control. While the health services staff offers
counseling on sexual health issues, parents are expected to take an active role in
educating their children on the importance of conduct that protects themselves
and others from the spread of the AIDS virus.
The E Book 2008-2009 59
HIV-Infected Employees: Phillips Exeter Academy will not attempt to screen for
HIV infection. Centers in the area are available for HIV counseling and testing.
Supervisors aware of an HIV-infected employee are expected to respect
confidentiality. HIV-infected individuals will be allowed to work as long as they
are able to perform their jobs satisfactorily, without jeopardizing the health of
others. These individuals and all employees will be instructed in, and expected
to follow, routine precautions recommended by the New Hampshire Public
Health Department. Group medical and long-term disability insurance policies of
HIV-infected individuals will apply as for any chronic illness, subject to
applicable limitations of the plans.
Community members who have questions or concerns about policy issues or
individual situations relating to HIV infection may submit them anonymously for
consideration by the AIDS Policy Committee, composed of the associate dean of
students, dean of faculty, director of personnel, school physician, and school
minister.
TUITION AND FINANCIAL AID
Tuition and Mandatory Fees Boarding Day
Annual Tuition 2008-2009 $37,960 $29,330
Health & Wellness Fee $300 $190
Linen Service $140 n/a
Technology Fee $280 $110
• Financial aid will reduce the annual tuition amount by the amount of
the grant.
• A non-refundable enrollment deposit of $2,000 is due on April 10 for
new students and April 1 for returning students and is credited to the
tuition account.
• All students participating in an off-campus program may be billed a
tuition surcharge.
• Day students participating in an off-campus program will be billed the
boarding rate for the term away.
Students will be billed the day tuition rate for each term away on approved
personal leave.
Tuition Payment Plans
To assist parents in managing tuition costs, we offer three payment plan
choices:
Due Date
Plan A – Full year’s tuition obligation less deposit* July 1
Plan B – Half year’s tuition obligation less deposit* July 1
Half year’s tuition obligation Nov 1
Plan C – TMS or Sallie Mae 10 mo. payment plan less deposit May 1
(Enroll directly with provider by May 1)

* Tuition obligation is defined as tuition charge less financial aid awarded

60 The E Book 2008-2009

Plan C is a monthly interest-free option provided through Tuition Management
Systems (TMS) and Salle Mae (TuitionPay). To enroll in one of these plans,
call TMS at (800) 807-5733 or Salle Mae at (800) 635-0120 or visit their
websites at www.afford.com and www.TuitionPayEnroll.com.
If you need a loan to cover your tuition costs, we offer the Sallie Mae K-
12 Family Educational loan and the Key Bank Achiever Loan. To contact
Sallie Mae call (888) 2-SALLIE or apply on-line at
www.salliemae.com/k12loan and use the Phillips Exeter Academy loan code
604843. Please call (800) KEY-LEND to contact Key Bank or you may apply
on-line at www.Key.com/achieverloan
Tuition Refund Policy. When parents enroll their student at Phillips Exeter
Academy, they accept the obligation for full payment of tuition and other
charges for the entire academic year. A significant portion of the Academy’s
costs is committed at the beginning of the school year based on student
enrollment. Consequently, Phillips Exeter Academy requires full payment of the
year’s tuition and fees once a student is enrolled. In view of this obligation, we
offer our Tuition Refund Program to protect parents from the adverse effect of
unexpected withdrawal, dismissal, dean’s leave or medical leave.
Information about our Tuition Refund Program (TRP), including cost, election,
refund coverage and exclusions, can be found on your student’s Enrollment
Contract.
Parents are required to accept or decline enrollment in the Tuition Refund
Program each year in Section II of the Enrollment Contract. The TRP fee is
billed on the June tuition statement and payment is due on July 1. If a parent
wishes to make a change to their original election, a signed and dated written
notice of this change must be received by the Accounting Office no later than
September 1. Any requested change after that date will not be honored.
If a student begins the fall term on medical leave, but plans to attend winter
and/or spring terms, a parent must enroll their student in our Tuition Refund
Program (TRP). Enrollment in our TRP protects a parent from paying the full
year’s tuition fee. The TRP fee is 2.5% of annual tuition (less enrollment
deposit paid) and must be paid no later than September 1.
Parents who elect not to participate in the Tuition Refund Program, or who
have not paid the Tuition Refund Program fee, will not be entitled to receive
any refund of tuition or be released from the obligation to pay the full amount
of annual tuition and fees for any reason.
PLEASE NOTE:
• Students will not be permitted to register for the fall term if a student’s
health records are not on file with the Lamont Health Center, an
account is past due, or the Accounting Office has not received a
properly completed Enrollment Contract.
• The Academy has the right to not enroll or to require the withdrawal of
any student whenever, in the exercise of its professional judgment, it
may be appropriate to do so.
Financial Aid. The family of each student who applies to the Academy may
also apply for financial aid, which is awarded on the basis of the family’s
financial need. Financial need is established through an analysis of a

The E Book 2008-2009 61

completed Parents’ Financial Statement (PFS) of the School and Student
Service for Financial Aid (SSS). A PFS form is sent by the Academy to each
family that indicates an intention to apply for financial aid. The form allows
for a detailed accounting of a family’s resources—income and assets. In
addition, parents are asked to submit to the Academy a copy of their most
recent IRS Form 1040 with appropriate schedules and W-2 forms. All
financial aid is in the form of a grant, which does not have to be repaid to the
school. The Committee on Financial Aid intends that an award will meet a
student’s full financial need.
A financial aid award is renewable each year the student remains at the
Academy. A family is required to furnish information regarding their current
financial circumstances each spring, so that the committee can conduct a
review and make whatever adjustment in financial aid is necessitated by
changes in those circumstances and tuition increase.
The Committee on Financial Aid will consider the financial resources of
both natural parents, if living, before making any award. The committee
corresponds with each parent in a divorced or separated family and does not
feel bound by the assertion that one parent disclaims responsibility for
educational expenses. If either natural parent remarries, the Academy does
keep in mind the obligations of the parent to his or her new family. If the
parent with custody remarries, the Academy does consider the resources of the
stepparent but also bears in mind the obligations of the stepparent to his or
her natural children.
Student PEA Charge Accounts. Every student at the Academy is given the
privilege to use their I.D. card to charge purchases at the Exeter Bookstore, Gym
store, and Grill. Student activity purchases, music lessons, driver’s education
lessons and other fees are also charged to this account. Student PEA Charge
Account statements itemizing these charges are mailed to parents monthly. The
full balance is due upon receipt of the statement. Charge privileges will be
suspended if any balance remains unpaid for 60 days or longer.
Student I.D. cards should be safeguarded from loss and identify theft to
insure the card will not be used without authorization. Lost I.D. cards must be
reported to the Campus Safety Office and the Accounting Office. Students must
obtain a replacement I.D. card (for a fee) through the Campus Safety Office.
Student PEA Charge Accounts and local vendor accounts must be paid
before a student is allowed to participate in the graduation ceremony or
graduate. The Academy may withhold a transcript and/or diploma due to
nonpayment of accounts.
Agencies and Charge Accounts.
1. No agencies or stores of any kind are allowed in the school without
permission from the Dean’s Office.
2. Sales or solicitation within the dormitory are not allowed without
permission of the Dean’s Office and the dorm head. No products may
be sold room to room.
3. Charge privileges on campus will be suspended for those students
whose PEA Charge Accounts are 60 days overdue.
4. All Academy and local accounts must be paid before a student is
allowed to participate in the graduation ceremony or graduate.
62 The E Book 2008-2009
COLLEGE COUNSELING
To assist students and families in the college search process, the College
Counseling Office offers individual counseling appointments, schedules group
workshops, and maintains a variety of statistical and informational resources.
These resources include: current college catalogs, general guidebooks,
reference materials, a multimedia computer and various computerized college
search programs, statistical information detailing recent admissions decisions,
varied data regarding the financial aid process and scholarship opportunities,
information concerning standardized testing, resources discussing foreign
study opportunities, and a collection of guidebooks and brochures about
alternative options to one’s immediate entrance into college. The staff of the
office is always ready to answer questions and to counsel students and their
families.
Phillips Exeter Academy’s College Counseling Website also supports and
empowers students and parents as they manage a process that can seem
overwhelming. By facilitating an efficient organization of data, lists, links, and
calendars, the student-centered site encourages students to research colleges
and to understand how their records compare with those of previously
admitted students from the Academy. These research tools enable students to
gain a clearer understanding of their goals and the realities of selective college
admissions, and encourage further self-evaluation, research, and continued
discussions with their counselor and parents. The site’s functionality and ease
of use help take much of the mystery out of the end results, and give students
greater power in making thoughtful choices, rather than feeling “chosen.”
The college counseling process begins in earnest in January of the upper
year when students are randomly assigned a counselor. Prior to this time,
students are encouraged to take the PSAT during October of the lower and
upper years (only the PSAT during the upper year determines a student’s
status in the National Merit Scholarship program). Some students may also be
encouraged by their classroom teachers at an earlier date to take specific SAT
II Subject Tests at the conclusion of certain language, science or mathematic
sequences at the Academy. The counseling process continues through the
senior year until the student has been accepted to college. Most students
consult their counselor approximately half a dozen times through this process,
though the number of consultations depends on the student’s initiative and
individual situation. Parents often seek interviews or phone appointments with
their child’s counselor as well. Counselors will endeavor to address all
concerns and questions regarding the college process; however, the counselors’
attention will understandably focus on the uppers and seniors directly involved
in the admission process.
While many students may visit colleges during the spring break of the
upper year, most students will visit colleges in the summer between upper and
senior year. The College Counseling Office recommends that students consider
arranging individual interviews at their prospective colleges during these visits.
Certain colleges will send representatives to interview students at the Academy
during the fall and winter of the senior year, but space is often limited and
attendance by these college representatives is varied and uncertain. Over 100
colleges visit the Academy during the spring and the fall to speak with

The E Book 2008-2009 63

students about their institutions and the application process.
Students begin their essays and applications over the summer prior to
their senior year, and complete the application forms during their senior fall.
Most Early Decision/Early Action applications are due by November 1st, and
Regular Decision applications by January 1st. Some due dates vary; students
are responsible for knowing the appropriate due dates for the schools to which
they plan to apply.
The College Counseling Office is responsible for forwarding student high
school records to the colleges, for responding to questions from the colleges
regarding character and performance, for the preparation of a composite
written report on each Phillips Exeter Academy senior, and for maintaining
liaison with parents. Counselors seek to empower students in this process, to
aid them in making difficult decisions concerning their academic futures, to
help them assess themselves honestly, and to aid them in discovering the
skills of presenting themselves to the colleges in a thorough, vigorous, and
honest fashion. This is the student’s process; ultimately, the student decides
which colleges will receive her/his applications and to which school she/he will
matriculate. If students and their families approach the college selection
process as an opportunity for an honest self-assessment and an exercise in
making a life decision, then all may find a valuable and rewarding experience
before them.
Standardized Testing. Many colleges require students to take the standardized
tests by the College Entrance Examination Board (often referred to simply as
the College Board). These tests are administered locally at Exeter High School.
The College Counseling Office will provide registration information and
materials; however, registration is solely the responsibility of the student and is
made directly to the Educational Testing Service in Princeton, New Jersey.
Registration may be done by mail, through the Internet, or by phone (once the
student has completed initial registration by mail and with an added cost).
Once tests are taken, students are responsible for sending all pertinent
standardized test scores directly to the colleges or appropriate agencies (NCAA
Clearinghouse, scholarship programs, etc.). Due to privacy issues, the
Academy does NOT include these test scores as part of the official transcript.
When seniors neglect to have official score reports sent to the appropriate
colleges, those schools may call the College Counseling Office requesting
testing information about an applicant so that a full and fair evaluation of the
student’s candidacy may take place. Seniors must sign a release form allowing
counselors to share this information with admissions officers.
The College Counseling Office suggests that students take each type of
SAT test twice. The most sensible test schedule would include an SAT I
administration in March or April of the upper year and two or three SAT II
tests at the conclusion of the school year in May and early June. Students
should then prepare to take these tests again in the fall of the senior year,
with an SAT I and selected SAT II tests taken at the test administrations in
October, November, or December respectively. Students may improve upon the
scores they attained during upper spring, which may in turn enhance their
testing profile for the colleges. Generally speaking, colleges will combine the
highest SAT I Verbal (Critical Reading), Math and Writing scores to make
students more competitive within their specific applicant pools, so retaking
64 The E Book 2008-2009
these tests does not penalize the student.
For some students, the American College Testing (ACT) may be a testing
option to consider. The ACT can be used at many colleges as a substitute for
the SAT I, and sometimes even for certain SAT II Subject Tests. The ACT
consists of four 35-50 minute subtests in the areas of English, mathematics,
reading, and science reasoning. The test provides separate subscores for each
section in addition to a composite score that averages the tests. Scores range
from 1(low) to 36 (high). Please note that the ACT is not offered at a testing
site in Exeter, New Hampshire.
Please check the colleges’ individual policies regarding the use of
standardized tests in their evaluation of applications. For all questions about
standardized testing, students and parents should seek advice from the
College Counseling Office, the student’s subject instructor (if applicable), and
from the admission offices of the colleges in question. Again, if you have any
questions, please contact the College Counseling Office.
The College Board and Phillips Exeter Academy facilitate special testing
arrangements for students with a documented disability. To become eligible for
such services, the College Board’s SSD Student Eligibility Form must be
submitted for each student requesting accommodations. The American College
Testing (ACT) has a similar qualification process. To be eligible for any special
accommodations for any test, the student must have documentation on file in
the Dean’s office that supports the need for requested accommodations and
meets the guidelines for such documentation. Students must also receive and
utilize the requested accommodations, due to the disability, for school-based
tests as well.
The submitted documentation that supports the need for testing
accommodations must state the specific disability, be completed within three
years of the request for accommodations, provide relevant educational,
developmental, and medical history, describe the comprehensive testing used
to arrive at the diagnosis, describe the functional limitations supported by the
test results, describe the specific accommodations requested, and establish
the professional credentials of the evaluator. Qualified students wishing to use
these services must contact the Dean of Academic Affairs and the College
Counseling Office at least eight weeks in advance prior to the first testing date
under these special accommodations. Once granted, the student is
automatically eligible for all subsequent testing under this program for the
next three years.
Visiting Colleges During the Academic Term. By faculty decision, seniors are
allowed to miss classes on two days for the purpose of visiting colleges.
Students must obtain a permission form from their college counselor for a
“college day,” complete the form, and return it to their counselor. The student
will then submit the completed form to the Dean of Students Office and fill out
an out-of-town form. For a student staying overnight on a college campus, a
written invitation from the host at the college, or a statement from the
admissions office confirming the student’s visit, and written parental permission
is required by the Dean’s Office before an out-of-town will be approved. Only
one “college day” may be taken in any one term; students who wish to take
both their “college days” in one term must petition the Dean’s Office. A

The E Book 2008-2009 65

“college day” used for a revisit program is restricted to one day. All “college
days” must be taken on or before May 1.
Students who are admitted through an Early Decision or Early Action
program will not be allowed to miss a class for a college visit subsequent to
their acceptance unless they receive an invitation to an on-campus program for
admitted students. In such a situation, students must submit a copy of their
invitation and/or a description of the program to the College Counseling Office
and Dean’s Office in order to obtain the necessary permission. Extensions of the
“college day” for travel are not permitted, so students should plan these days
carefully. To facilitate travel, students may consider taking a “college day” on a
day adjacent to a no-class day or long weekend. The “college day” is defined as
any 24-hour period. Before travel plans are made, students should obtain
approval from the Dean’s Office for a “college day.”
As stated, this “college day” policy is determined by faculty vote and may
be changed upon re-evaluation by the entire faculty. If changes to the existing
policy are made by the faculty, students will be informed in a timely fashion.
Reporting of Discipline to Colleges. Increasingly, colleges are asking questions
of both student and college counselor about disciplinary infractions of the
applicant. In those cases where the question is asked directly of the student
and/or the college counselor on the application forms, the question needs to be
answered truthfully. A student who is placed on disciplinary probation during
his/her tenure at the Academy but before the filing of applications should
address the situation within the body of the application. If students have
questions about the reporting of such matters to colleges within their initial
application, they should seek clarification and guidance from their individual
counselor. If the student is placed upon probation during or shortly after the
filing of applications, and the college(s) to which an application is being
submitted asks a direct question about probation, the student should submit a
supplemental letter explaining the incident in question to the particular
college(s), despite the fact that the actual application may have already been
submitted. Colleges have numerous ways of uncovering such information, and a
straightforward, honest approach concerning the disciplinary process at the
Academy has proven to be the most effective method of dealing with such
issues and the college application process. Once again, students should always
check with their individual counselor if there are lingering concerns or
questions regarding such an incident or specific situation.
In those cases where the question is asked directly of the student and/or
the college counselor on the application forms, the College Counseling Office
will forward to the college a brief statement describing the Academy’s
philosophy about discipline, a brief description of the disciplinary process, and
a simple statement of the charge brought against the student. When a student
is placed on probation after filing an application, the student will be
instructed by the College Counseling Office (in writing or through a personal
meeting with the student’s counselor) to notify the college in writing about the
disciplinary action. After ten calendar days, to allow the student to inform the
college, the College Counseling Office will send the statement concerning the
probation directly to the college. Please note: all transcript requests will be
accompanied by this probation statement for seven years after graduation.

66 The E Book 2008-2009

 In situations where a student is Required to Withdraw from the Academy,
the College Counseling Office will notify the colleges (to which the student has
applied) through a written statement describing the charge and the change in
status within ten calendar days of the decision. Students are encouraged to
contact the colleges involved immediately and discuss the specifics of their
situation. If such disciplinary action is taken after the student has been
admitted to college, the College Counseling Office is still obligated to notify any
colleges involved of the change of status. The College Counseling Office will
notify the college(s) in question through a written statement describing the
charge and the change in status within ten calendar days of the decision.
Reporting of Medical Leaves to Colleges. By Academy policy, when a student
takes a medical leave from the Academy, the student’s transcript reflects the
change in status. In most cases, college admission officers will ask questions
about such leaves of absence. It is the practice of the College Counseling Office
to indicate that the medical leave has occurred and to encourage the student to
discuss the leave and the reasons behind it with each college directly.
In cases where the student has taken a medical leave of absence and has
returned to school prior to the filing of his or her application, the fact that the
student has successfully continued his or her academic career after the medical
leave often reassures the college admission offices of the student’s readiness to
handle the rigors of college life. In cases where the leave is prolonged or occurs
close to or after the filing of the college applications, colleges will be more
concerned about the medical leave and its ramifications. The College
Counseling Office encourages students to be direct and honest with the
admission officers in these situations so the college representatives can make
an informed assessment of the effect of the medical condition on the student’s
ability to perform academically. Medical leaves occurring prior to the senior year
will be noted on the student’s transcript and should be addressed by the
student within the body of the student’s application. Students should check
with their appointed counselor for advice on the most effective means to convey
this information to the colleges. If a medical leave is taken during the senior
year, the College Counseling Office is required by the colleges to notify them of
the leave of absence, regardless if the leave is granted from the Academy or
from an off-campus program. Students should contact the college admissions
office immediately and discuss the specifics of the particular situation. After
ten calendar days, to allow the student to inform the college, the College
Counseling Office will submit to each college in question a written statement
indicating the change in status for that student. If a student has already been
admitted to a college, the College Counseling Office is still required by the
college to inform them of a change in status and a written statement will be
submitted to those schools in question.
Reporting of Dean’s and Personal Leaves to Colleges. In situations where a
student goes on a Leave from the Academy, the College Counseling Office will
forward to all the colleges (to which the student has applied) a brief statement
describing the change in status. The student will be instructed by College
Counseling (in writing or through a personal meeting with the student’s
counselor) to notify colleges in writing about the Leave. After ten calendar days,
to allow the student to inform the college(s), the College Counseling Office will
send a statement concerning the Leave directly to each college.
The E Book 2008-2009 67
Leaving Exeter Early. On rare occasions, a student who has generally
exhausted the Academy’s curriculum, has demonstrated a significant level of
academic achievement and has a high degree of emotional maturity may
consider applying to college in the eleventh grade year. Such a process is
unusual and should be approached cautiously, after consulting with the
student’s adviser, college counselor, subject teachers, and academic deans.
Students must declare their intention for an early admissions application to
the College Counseling Office by November 1st of the eleventh grade year.
The College Counseling Office will assume that a student who has applied
and has been admitted to college in the eleventh grade year (prior to receiving
a Phillips Exeter Academy diploma), will not return to the Academy, nor
continue in the college admissions process.
Access to Student Records. A student wishing to review his or her Academy
student permanent academic file must submit a written request to either the
Dean of Students or the Director of College Counseling. Parents of students
under the age of 18 must sign such a request. The Academy will respond
within a reasonable amount of time.
Copies of transcripts will be provided to students and families upon request.
Uppers, beginning in January of their upper year, and seniors may request (in
writing) a transcript from the College Counseling Office; all other students may
request (in writing) a transcript from the Dean of Student’s Office. These
transcripts will clearly indicate either unofficial or official status, depending on the
nature of the request and the specific situation at hand.
All other records contained in a student’s permanent academic file that are
legally accessible to the student or the student’s parents, may be reviewed at the
Academy in the presence of the Dean of Students or Director of College
Counseling.
On the appointed day, the files that are legally accessible to the student or
the student’s parent(s) will be presented by the Dean of Students or the Director
of College Counseling (or another designated senior administrator), who will be
present during the examination should any questions arise. Because the copying
facilities of the Academy are limited and normally in constant use, the student
or the student’s parent(s) must bring pencil and paper in order to create any
transcriptions needed from the record.
The composite report written in the College Counseling Office does not
become a part of a student’s permanent academic file. Students or parents
wishing to review the composite report may follow the above procedures at the
completion of the college admissions process, which is after graduation. Once
again, the Academy will respond within a reasonable amount of time.
Academy graduates may also request to review their student permanent
academic records; requests for a copy of a transcript must be made in writing
to the College Counseling Office. Alumni/ae who did not receive diplomas
must request (in writing) transcripts from the Dean of Students Office. The
process for alumni/alumnae review of other records is identical to the one
outlined above.
Student Rights and Privileges. The College Counseling Office recognizes and
abides by all counseling principles set forth by NACAC, the National
Association for College Admission Counseling. We expect students and parents

68 The E Book 2008-2009

to abide by these principles, as described through the counseling process, as
well. If a student has questions about his or her rights, responsibilities, and
obligations in the college application and admission process, the student
should immediately seek clarification or explanation from a college counselor.
Students admitted to a college under a binding Early Decision program
will be encouraged to abide by the agreement that they, their parents, and
their college counselor sign as part of the process. While financial issues
sometimes complicate such agreements, students and their families must
recognize that Early Decision commitments entail a financial, as well as an
admission, commitment that may affect their admissions commitment to the
college.
In the spring, students must accept only one offer of admission,
regardless of the number of acceptances received. In most circumstances, this
acceptance of such an offer is indicated by the submission of an enrollment
deposit and occurs on or before May 1 of the senior year. Submitting two such
deposits, or double-depositing, is against all NACAC guidelines and will not be
condoned by the Academy. In exceptional situations, students may request
extensions from an individual college to resolve financial issues, but these are
rarely granted. Students and families must come to a decision before the May
1 common reply date.
Students placed on waiting lists must place a deposit at a school to which
the student in question has been admitted. If the student does receive an
offer of admission from the school where that student has been wait-listed, it
is appropriate for the student to accept that offer, and then inform the school
where an initial deposit was made that the student will not attend. In most
cases, the student and the family will forfeit the enrollment deposit submitted
to the initial school by May 1. Families should investigate such policies of the
colleges in question. Remember, in many cases the college may make little or
no movement from the waiting list, so students and their families should
concentrate on the choices that they have prior to May 1. As always, if specific
questions arise regarding these rights and/or practices, students and their
families should consult the student’s college counselor.

The E Book 2008-2009 69

 2008 – 2009 SAT Testing Calendar

TEST DATES FOR 2008 – 2009 Regular Registration Late Registration (Late fee applies)

October 4, 2008 September 9, 2008 September 16, 2008

November 1, 2008 * September 26, 2008 October 10, 2008

December 6, 2008 November 5, 2008 November 18, 2008

January 24, 2009 December 26, 2008 January 6, 2009

March 14, 2009 ** February 10, 2009 February 20, 2009

May 2, 2009 March 31, 2009 April 9, 2009

June 6, 2009 May 5, 2009 May 15, 2009

Testing takes place at Exeter High School (test center code 30-140)
Transportation will be provided to/from the test center
* SAT II Listening Tests offered in November only
** SAT I only offered in March

2008 – 2009 ACT Testing Calendar

Test Dates Early Registration Late Registration

October 25, 2008 September 19, 2008 October 3, 2008

December 13, 2008 November 7, 2008 November 20, 2008

The October ACT location is TBA. Please see your college counselor. Transportation will be provided
to/from the test center.
The December ACT is offered at Winnacunnet H.S. in Hampton, NH
(center code 203910)
Transportation will be provided to/from the test center

The Phillips Exeter Academy school code is 300185

70 The E Book 2008-2009

APPENDICES
COMMERCIAL TRANSPORTATION IN THE EXETER AREA FARES
Fare to Logan Airport(Boston) or Manchester Airport
Buses One Way Range from $40
Round Trip Range from $75
Shuttle One Way Range from $85-100
Round Trip Range from $140-175
Limousine One Way Approximately $95
Round Trip Approximately $180
Please contact individual companies for current fares and information.
NOTE: IN ALL CASES be careful about the extra fare added for baggage and driver gratuity. INQUIRE BEFOREHAND!!
SHUTTLES AND LIMOUSINES
Boston Private Car, Inc. 1-800-546-6123
C&J Trailways (www.cjtrailways.com) 1-800-258-7111
Buses to/from Logan Airport (Boston)/South Station and to/from Newburyport, MA and Portsmouth, NH
(Pease Airport)
Caren’s Caravan (e-mail: info@carens.com) 1-877-772-7959
Vans to Logan Airport (Boston) and Manchester Airport
Countryside Limo Service of Woburn, MA (781) 938-5885 or fax: (781) 938-5447
CTS/Carey Limo 1-800-437-7877
Boston reservations required; 15% discount for PEA (must request discount when making reservation)
Flightline Seacoast (www.flightlineinc.com) 1-800-245-2525
Great Bay Limousine (www.greatbaylimo.com) 1-800-820-6117
Hampton Shuttle (www.hamptonshuttle.com) 1-800-225-6426
Regal Limousine (www.regallimo.com) (local) 1-800-709-3500
or (603) 964-9460
Vermont Transit Lines (Portsmouth) (603) 436-0163
The Academy does not endorse any of the above listed companies. You are responsible for any
contracts you negotiate. Prices quoted are subject to change.
PEA BUSES
The Academy provides transportation to Boston (Logan Airport); Manchester, NH (Manchester
Airport); Connecticut (East Hartford, Milford, Stamford/Darien); and New York City (with limited JFK
airport) for departing and returning to campus from vacation breaks. PEA bus service for the
opening of school is only offered from Boston’s Logan Airport and the Manchester Airport.

AIRPORT AND TRAIN INFORMATION

For real-time status and conditions of U.S. airports: www.fly.faa.gov
For Logan Airport (Boston): www.massport.com/logan
For Manchester Airport: www.flymanchester.com
For Amtrak trains from South Station (Boston): www.amtrak.com
For the local train, The Downeaster (runs from Portland, ME, to Boston (North Station),
stopping in Exeter): www.thedowneaster.com
For any other travel questions, please contact the Transportation Office at (603) 777-3494
or jtrueman@exeter.edu.
The E Book 2008-2009 71
BUSINESS HOURS OF ACADEMY OFFICES
Main phone number connecting all departments: (603) 772-4311
Post Office fax: (603) 777-4384; Dean’s Office fax: (603) 777-4396

Office/Contact Weekday Office Hours (unless otherwise noted)

Principal
Mikki Deschaine.....................................8 a.m. – 4:30 p.m.
Phelps Academy Center .......................7 a.m. – 10 p.m., Sat.: 7 a.m. – 11 p.m., Sun.: Noon – 10 p.m.
Accounting ............................................8 a.m. – 4:30 p.m.
Admissions............................................8 a.m. – 5 p.m. (Sept. – May)
M- Th, 8 a.m. – 4:30 p.m. and F: 8 a.m. – Noon (June – Aug.)
Sat.: 8 a.m. – Noon, Closed Sat. during summer
Alumni/ae..............................................8 a.m. – 5 p.m.
Athletics/PE
Marianne Barbin....................................8 a.m. – 4:30 p.m.
Audio/Visual
Mary Frances Dagostino ........................8 a.m. – Noon and 1 p.m. – 4:30 p.m.
Bookstore .............................................M & Th.: 7:45 a.m. – 5 p.m., T,W, F: 8:30 a.m. – 5 p.m.
Sat.: 10 a.m. – 2 p.m.,
Summer school hours: M-F: 8:30 a.m. – 5 p.m.,
Open Sat. when summer school is in session: 10 a.m. – 2 p.m.
When summer school is in not session: M-F: 8:30 a.m. – 3 p.m.,

College Counseling
Lynn Seidenberg.....................................8 a.m. – 5 p.m., Sat.: 9 a.m. – 11:45 a.m.
Communications...................................8 a.m. – 5 p.m.
Dean of Faculty
Marilyn Chew .........................................8 a.m. – 4:30 p.m.
Dean of Students ..................................8 a.m. – 5 p.m., Sat.: 8 a.m. – Noon
Summer: 8 a.m. – 4:30 p.m., Closed Sat. during summer
Attendance
Linda Hardej .....................................8 a.m. – 4:30 p.m.
Daily Bulletin ...................................8:30 a.m. – 5 p.m.
Out-of-Towns ...................................8:30 a.m. – 5 p.m.
Student Records/ Grades
Bo Xu ................................................8:30 a.m. – 5 p.m.
Dining Services
Administrative Office .......................8 a.m. – 4 p.m.
Grill ..................................................7:30 a.m. – 9:45 p.m., Sat. with classes: 7:30 a.m. –10:45
p.m.
Sat. with no classes: 12 noon – 10:45 p.m.
Facilities Management
Roger Wakeman................................7 a.m. – 4 p.m.
Energy Concerns .............................Rudy Cartier
Student Room Keys..........................Marshal Miller
Dispatch Center/Help Desk .............Campus Safety Open 24 Hours a Day

72 The E Book 2008-2009

Human Resources
Kathy Kokin............................................8:30 a.m. – 4:30 p.m.
IT Support Services
Document Support ...........................8 a.m. – 5 p.m.
Support Desk
Data Center .....................................8 a.m. – 5 p.m., Summer: 8 a.m. – 4:30 p.m.
Phelps Academy Center
Room 225 .........................................8 a.m. – 5 p.m., Summer: 8 a.m. – 4:30 p.m.
When classes are in session: M, T, Th, F 8 a.m. – 6 p.m.
W 8 a.m. – 5 p.m., Sat. 8 a.m. – Noon
Lamont Gallery
Office Hours.....................................M 1-5 p.m., T – Sat. 9-5 p.m.,
Closed during vacations and in June and August.
July: T – F 9 a.m.-4 p.m., 8:30 a.m. – 5 p.m.
Laundry (Wetherell)
E&R Laundry..........................................12:30 – 1:30 p.m.
Library
Jacquelyn Thomas..................................7:30 a.m. – 9:30 p.m., Sat. with classes:
7:30 a.m. – 4 p.m., Sat. with no classes:
9 a.m. – 4 p.m., Sun. 1 p.m. – 9 p.m.
Post Office
Joseph Goudreault .................................Window Hours: 8 a.m. – 4:20 p.m.
Sat. 8 a.m. – 11:50 a.m., Closed during Assembly
Procurement and Business Services
Kate Galemba ........................................8 a.m. – 4:30 p.m.
Student Activities
Joanne Lembo or Kelly McGahie .............8 a.m. – 10 p.m., Sat. 8 a.m. – 11 p.m.
Transportation
Jan Trueman ..........................................M – Th 8 a.m. – 3 p.m.; F 1 p.m. – 10 p.m.

Please note: Academy office hours are subject to change.

DINING HALL HOURS

Dining Halls are open 7 a.m. – 7 p.m. except during Assembly. Lighter fare always available.
Breakfast:
Monday through Friday 7:00 a.m. – 9:00 a.m.
Saturday (Elm Street only) 7:00 a.m. – 11:00 a.m.
Sunday Brunch (Elm Street only) 9:00 a.m. – 1:00 p.m.
Lunch:
Monday through Friday 11:30 a.m. – 1:30 p.m.
Saturday (Elm Street only) 11:00 a.m. – 1:30 p.m.
Dinner
Elm Street 5:00 p.m. – 7:00 p.m.
Wetherell (Monday, Tuesday, Thursday and Friday) 5:00 p.m. – 7:00 p.m.

No-Class days follow Saturday schedule. For daily menu selections, dial “MENU” or visit the
Dining Services web site at www.exeter.edu and click on “Student Life”

The E Book 2008-2009 73

RESIDENT DORMITORY FACULTY 2008-2009
(As of July 1, 2008; first name listed is dorm head.)
Abbot Ms. Sysevich Langdell (cont.) Ms. Schwartz (DH f)
Mr. Thiam Ms. Flores
Mr. Unger Ms. Coder (f)
Ms. Desmond Main Street North Mr. Schieber (DH w/sp)
Amen Mr. Jordan Ms. Komando (DH f)
Ms. S. Cooper Ms. Fair (f)
Ms. Tazawa
Main Street South Mr. Griffith
Bancroft Ms. Braile
Ms. Yuan
Ms. Long McConnell Mr. Feng
Ms. Merrill
Browning North Mr. L. E. Smith
Merrill Ms. O’Grady
Browning South Ms. Dionne
Ms. Waterman
Cilley Ms. Foley Ms. Choi
Ms. Stevens
Mr. Tilton Moulton Ms. Simmons
Ms. Flynn Ms. J. Cooper

Dow Mr. Ibbotson Peabody Ms. Holden

Mr. Jebari
Dunbar Ms. Page Mr. Secondi
Mr. Hearon
Mr. Holcomb
Soule Ms. Trotter
Ms. Ro
Ms. Jagodowski Mr. Hou
Mr. Burns
Dutch Ms. Marshall
Webster North Ms. Zia
Ewald North Mr. Perez-Andreu (DH f/sp) Mr. Chen
Ms. Fair (DH w) Ms. Lin

Ewald South Ms. Morris Webster South Mr. Gulick

Ms. Widman
Gould Ms. Misenheimer
Mr. Daves
Hoyt Ms. Gosalvez-Blanco
Ms. Lembo Wentworth Mr. Mills
Ms. Pacific
Kirtland Mr. Boadi Mr. Hawkins
Mr. Pohotsky
Knight Mr. Ward
Wheelwright Ms. Salcedo
Lamont Ms. Santos Mr. Miller
Ms. Johnson Ms. Vasquez
Langdell Ms. Hobbie (DH w/sp) Williams Mr. Chisholm

74 The E Book 2008-2009

DORMITORY PROCTORS 2008-2009
Abbot Osei B. Boadu Langdell Kendrick Campbell
Nathan J. Bu Meagan Hawes
Alistair Fatheazam Ariella Park
Alexander E. Rafter Elisabeth Rosoff
Amen Alaina Brown Michaela Tolman
Julia Flasphaler Main Street North Parth Bhakta
Erin Metcalf Edward Elron
Elisabeth Pei Andrew Lu
Katelin Wahl Leonard Ross
Bancroft Sophia Anteneh Main Street South Stirling Hedderich
Margaret Ayers William Stoutin
Morgan Kelly McConnell Stephanie Kim
Megumi Smisson Julia Ryan
Browning North Ian Arena Cecilia Sanchez
Joshua Sans Caroline Wiklund
Browning South William Abisalih Merrill Hayoon Kim
Willem Bogardus Antigone Mitchell
Cilley Jean-Hervey Cesar Meeta Prakash
Nicholas Grapsas Caroline Thomas
Player Haynes Moulton Yi Li
Paul S. Lee Mariah Napolitano
Max de La Bruyere Erika Parks
Dow Brendan Gillett Julie Shen
Raymond Hawkins Peabody Ethan Currie
Dunbar Yunxi Duan Mikio David
Olivia Fankuchen John Lee
Julia Feldman Thomas McIntire
Kolenge Fonge Justin Ramos
Jeannette Moon Soule Dong-in Choi
Margaret Wilson Calvert Holt
Margaret Zellner Michael Levin
Dutch Yoon Jong Kim William Scheffer
Alexander Pearlman Curtis Thomas
Ewald North Max Cassidy Webster North Scott Austin
Yelstin Fernandes Min Soo Kim
Paul Ko Benjamin Williams
Ewald South Denzil Harris James Ying
Jae Moon Webster South Igor Carvalho
Gould Bryanna Kleber Sidharth Luthra
Samuel Rowen
Hoyt Mary Hassell Ariel Seltzer
Erin Hurbi
Paloma Tamminga Wentworth Gregory Atamian
Lily White James Haddon
Andrew Jankowski
Kirtland Emily Graham Nickolas Kondiles
Knight Adrian Fogelquist Shailin Thomas
Richard Thomas Frank Yu
Josiah Tsui Wheelwright Sarah Beresford
Ryan Wong Aida Conroy
Lamont Breeana Galeano Olivia Jaffe
Isabel Newlin Sae Kyoung Jang
Katherine Pettengill Natalie McBride
Bhargavi Puppala Ji Hye Park
Caroline Tracey
Williams Nicholas Adams
Ryan Williamson
The E Book 2008-2009 75
STUDENT LISTENERS 2008-2009
Abbot Nathan Bu Lamont Breeana Galeano
Alexander Rafter Bhargavi Puppala
Alistair Fatheazam Tanzy Boyle-Westbrook

Amen Alaina Brown Langdell Elisa Rosoff

Erin Metcalf Kendrick Campbell
Monique Hassel Nori Lu
Angela Lee
Bancroft Morgan Kelly
Adrea Piazza Main Street North Ebenezer Gyasi
Brittany Thomas Hyun Ho Rhee
John Azubuike
Browning William Abisalih
Justice Ukadike Main Street South Kevin Wu

Cilley Nicholas Cochran- McConnell Stephanie Kim

Caggiano Cecelia Hernandez
Jacky Yoon
Day Students Jonathan Millstein
Emma Watt Merrill Lily Wang
Julia Seigel Taylor Nutting
Jenna Cook Soh Yoon Ahn
Samuel Cooper Vanessa Williams
Clare O’Grady
Moulton Erika Parks
Dow Andrei Jones
Peabody Alexander Henry
Dunbar Margaret Wilson
Olivia Fankuchen Soule Calvert Holt
Monica Jain Michael Levin
Iriane Narcisse
Rebecca Friedman Wentworth Shailin Thomas
Anna Sproule Gregory Atamian
Gregory Jenkins
Dutch Alexander Pearlman
Webster North Benjamin Williams
Ewald North Yelstin Fernandes Scott Austin
Paul Ko
Webster South Sidharth Luthra
Ewald South Denzil Harris Forest Crandel
Paul Nagao
Wheelwright Natalie McBride
Gould TBA Chidalu Onyenso
Grace Colby
Hoyt Lily White Vivian DiBuono
Paloma Tamminga
Emma Broderick Williams Nick Adams
Christina Lipson

Kirtland Liza Brecher

Knight Sanghyun Im
Jacob Abrahams

76 The E Book 2008-2009

CAMPUS MAP

BISSELL HOUSE

The E Book 2008-2009 77

DAILY SCHEDULE

78 The E Book 2008-2009

 INDEX
A Discipline ......................................................3
Academy Student Assistance Program Disciplinary Action ........................................6
(ASAP).................................................49, 52 Discipline, Major Cases.................................5
Acceptable Use Policy .................................12 Discipline, Regular Cases .............................5
Access to Student Records..........................68 Discipline, Reporting to Colleges ................66
Administrative Offices ................................33 Dormitories..................................................17
Advice to Consider Withdrawing....................2 Dormitory Faculty ........................................74
Alcohol and Other Drug Philosophy/Policy...50 Dormitory Grills ...........................................20
Asbestos......................................................43 Dormitory Proctors.................................19, 75
ATM .............................................................33 Dress Code ..................................................22
Attendance....................................................9 Drug and Alcohol Policy...............................50
Attendance Committee..................................9 Drug Free Zone............................................51

B E
Bills, Payment of.........................................60
Bikes ...........................................................10
Bookstore, Academy ....................................37
Bookstore Hours ..........................................72
Buses/Transportation ..................................71
C Fire Safety...............................................8, 26
Calendar, School Year..........Inside back cover
Campus Map...............................................77
Campus Safety......................................26, 43
Charge Accounts, Student...........................62
Check-In, Dorm ...........................................18
Church, Phillips ..........................................41
Class Schedules....................................10, 78
College Board Examination Dates ...............70
College Counseling .....................................63
College Visits ........................................25, 65
Computer Labs............................................34
Confidentiality ......................................13, 47
Counseling Services ....................................48
Course Selection ...........................................1
D Hours of Academy Offices ...........................72
Daily Schedule ............................................78
Day Student Committee ..............................30
Day Student Regulations.............................16
Dean of Students Office ..............................35
Dean's Leave...........................................8, 67
Dining Hall Hours........................................73
Dining Services ...........................................35
Emergency Phone Numbers.........................28
Emergency Procedures...........................26-28
Energy Conservation ...................................31
F
Financial Aid ...............................................61
Funds, Academy ..........................................32
G
Gambling ......................................................8
Grading System.............................................1
Grill .............................................................37
H
Harassment and Discrimination .................55
Hazing...............................................4, 51, 54
Health Education ........................................49
Health and Wellness Fee .............................49
Health and Wellness Services .....................46
History of the Academy..................................ii
HIV Policies .................................................59
Housing.......................................................28
Human Resources .......................................37
I
Internet Usage ............................................12
Information Technology Services ...........11, 38

The E Book 2008-2009 79

J R
Jeremiah Smith Hall....................................38 Recycling.....................................................30
Regulations...................................................1
K Restrictions...................................................6
Keys.............................................................28 Restrictions with Review...............................7
Requirement to Withdraw .....................2, 5, 7
L Room Assignments .....................................28
Laundry .......................................................38 Room Inspections........................................22
Laundry, Dry Cleaning .................................38 Room Searches ...........................................22
Laundry, Pick-Up Schedule..........................39
Lead Hazards in Paint.................................45 S
Lead Levels in Water ...................................44 Safe Schools Zones Act ...............................51
Library.........................................................40 Scholastic Action, Probation and
Library Proctors ...........................................30 Warning.....................................................1, 2
Sexual Harassment Policy ...........................56
M Sexual Health ..............................................48
Map, Campus..............................................77 Sexual Intimacy...........................................54
Medical Leave of Absence Policy.................53 Shipping Trunks ..........................................29
Medical Leave, Reporting to Colleges .........67 Sound Equipment........................................20
Motor Vehicles, Boarding Students .............23 Standardized Testing ............................64, 70
Motor Vehicles, Day Students......................23 Student Activities..................................28, 45
Student Council ..........................................30
N Student Listeners..................................49, 76
Network Resources and Policies..................11 Student Mailing Address.............................29
Non-Disciplinary Assistance .........................2 Study Hours.................................................17
Nutrition......................................................48
T
O Telephone Usage .........................................12
Out-of-Town Permission ..............................24 Testing, Standardized ...........................64, 70
Tobacco ...................................................8, 51
P Transportation and Fares ............................71
Personal Safety ...........................................27 Tuition and Financial Aid ............................60
Petitions......................................................25 Tuition Payment Plans.................................60
Phelps Academy Center ..............................40 Tuition Refund Policy...................................61
Photography ................................................16
Plagiarism.....................................................4 V
Policies........................................................50 Video Equipment .........................................20
Political Signs .............................................26 Visitations...................................................20
Post Office ..................................................42 Visiting Colleges ...................................25, 65
Principal’s Office.........................................43 Visitors........................................................20
Probation.......................................................7
Proctors, Dormitory................................19, 75 W
Proctors, Library ..........................................30 Weapons and Flammable Materials ..............8
Prohibited Activities................................8, 14 Work Program, Student ...............................45

80 The E Book 2008-2009

 SCHOOL CALENDAR 2008-2009

FALL TERM WINTER TERM

September January

3 Wednesday New Students Register 5 Monday Boarders Check-In

(10 a.m. - 2 p.m.) (12 noon - 6 p.m.)

6 Tuesday Winter Term Classes Begin

4 Thursday Returning Students
Check-In
(10 a.m. - 2 p.m.) 23 Friday Martin Luther King, Jr. Day
Required Morning
& Afternoon Workshops
5 Friday Opening Assembly
First Day of Class
March
15 Monday Required Academy
Life Day Activities 12 Thursday Vacation Begins
After Classes
October

17 Friday Parents’ Weekend Begins

SPRING TERM
20 Monday Long Weekend Ends —
Boarders Check-In March
(12 noon - 6 p.m.)
30 Sunday Boarders Check-In
(12 noon - 6 p.m.)
November
31 Monday Spring Term Classes Begin
22 Saturday Vacation Begins
After Classes April

December 22 Wednesday Community Action Day —

Required Activities
1 Monday Boarders Check-In
(12 noon - 6 p.m.) June

13 Saturday Vacation Begins 4 Thursday Vacation Begins

After Classes* After Classes

7 Sunday Graduation

* Some students will have athletic contests that may make it difficult to
depart campus on Wednesday, December 15. These students may stay
in their dormitories until Thursday, December 16. Dormitories will
close at 12 noon on Thursday , December 16.
 H a r k n e s s Te a c h i n g

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