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MPRWA Regular Meeting DRAFT MINUTES 05-23-13.PDF

MPRWA Regular Meeting DRAFT MINUTES 05-23-13.PDF

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Published by L. A. Paterson
Monterey Peninsula Regional Water Authority
Monterey Peninsula Regional Water Authority

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Published by: L. A. Paterson on Jun 11, 2013
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MINUTESMONTEREY PENINSULA REGIONAL WATER AUTHORITY (MPRWA)Regular Meeting7:00 PM, Thursday, May 23, 2013COUNCIL CHAMBERFEW MEMORIAL HALLMONTEREY, CALIFORNIADirectors Present:
Burnett, Edelen, Pendergrass, Alternate Member Lucius, Della Sala
 Directors Absent:
Kampe
Staff Present:
Executive Director, Legal Counsel, Clerk
 ROLL CALL
President Della Sala called the meeting to order at 7:05 p.m. All members were present withthe exception of Mayor Kampe, and Alternate Casey Lucius attended in his absence.
PLEDGE OF ALLEGIANCEREPORTS FROM BOARD DIRECTORS AND STAFF
President Della Sala invited reports from Directors and Staff. Director Burnett reported on thepossible change of location of the Monterey Peninsula Water Supply Project (MPWSP) test wellto an alternate location on the Semex property. Conversations are continuing and areprogressing positivity. He indicated that Congressman Farr submitted a letter to the U.S. Fishand Wildlife Service requesting assistance in identification of an alternate, less controversialsite.President Della Sala reported regarding the Governance Committee special meeting on May17, 2013 which adopted draft criteria for the Ground Water Replenishment (GWR) project to berecommended for the June 12, 2013 California Public Utilities Commission (CPUC) GWRworkshop. The Committee adopted the guidelines recommended by the Authority. He thenreported that the Cal Poly design teams made outstanding presentations to the Governancecommittee and went above and beyond in their level of detail and engineering. Manyefficiencies were designed into the facility, including a net zero energy design consumption.Design was to be LEED-like without the cost for certification for Leadership in Energy Efficiencyand Design (LEED). Both plans were designed for future expansion. The two teams were thenrequested to break out the most expensive part of the development to determine if therisk/reward benefit was there and to determine how expensive it would be to maintain theenergy efficient building.Executive Director Reichmuth reported that all previously video recorded meetings are nowlinked on the website www.mprwa.org. He also reminded the Directors that May 31, 2013 wouldbe his last day working as the Executive Director for the Authority and that Jim Cullem willbecome the new Executive Director. Mr. Reichmuth then requested continuing item three to thenext regular meeting as there was no representative from Cal Am to provide an update on theMPWSP.
On a motion by Director Edelen, seconded by Director Lucius, and carried by the following vote,the Monterey Peninsula Regional Water Authority approved continuing agenda Item three to the next meeting 
.AYES: 4 DIRECTORS: Burnett, Edelen, Pendergrass, Lucius, Della Sala
 
MPRWA Minutes Thursday, May 23, 2013Monterey Peninsula Regional Water AuthorityRegular Meeting Minutes - Thursday, May 23, 20132NOES: 0 DIRECTORS: NoneABSENT: 3 DIRECTORS: KampeABSTAIN: 0 DIRECTORS: NoneRECUSED: 0 DIRECTORS: None
PUBLIC COMMENTS
President Della Sala invited comments from the public for items not on the agenda. NelsonVega questioned what the process would be if the Cal Am project was not successful andquestioned if the Authority’s position is to support general plan build out for the EIR process.With no additional requests to speak President Della Sala closed public comment andresponded to Mr. Vega’s question by saying the Authority requested the CPUC to mandate afull EIR based on a full general plan build out.
APPROVAL OF MINUTES
1. May 9, 2013
Action: Approved 
On a motion by Director Pendergrass, seconded by Director Rubio, and carried by the following vote, the Monterey Peninsula Regional Water Authority approved the minutes of May 9, 2013: 
AYES: 4 DIRECTORS: Burnett,
 
Edelen, Pendergrass, Lucius, Della SalaNOES: 0 DIRECTORS: NoneABSENT: 3 DIRECTORS: KampeABSTAIN: 0 DIRECTORS: NoneRECUSED: 0 DIRECTORS: None
AGENDA ITEMS
2. Receive Report and Provide Guidance Regarding Settlement Discussions and Preparation forJune 12, 2013 California Public Utilities Commission Settlement Conference (Burnett)
Action: Received Report and Discussed 
Director Burnett reported on this item and indicated that because of the adopted positionstatement, many of the things that will take place in the confidential settlement discussions willbe less challenging. The goal of the Authority has been to maintain transparency. He noted thatif issues due arise that need further clarification, they will be returned to the Authority forclarification or to refine elements of the position statement. Director Burnett reported thetimeline for the final settlement hearings as listed below:
June 14, 2013 - Final settlement agreements submitted
June 12, 2013 - GWR workshop
June 28, 2013 - GWR Settlement agreementsMr. Burnett then reported that the criteria approved by the Authority, Governance Committeeand the Monterey Peninsula Water Management District for the June 12, 2013 workshop wasrejected by the CPUC and returned requesting revisions to be more objective in order to satisfythe CPUC rules under the Tier 2 letter. Director Burnett expressed concern that more objectivecriteria will mean there will be less discretion and judgment that can be exercised on behalf ofthe community. He then answered questions of the board:
 
MPRWA Minutes Thursday, May 23, 2013Monterey Peninsula Regional Water AuthorityRegular Meeting Minutes - Thursday, May 23, 20133President Della Sala opened the item to public comment. Nelson Vega questioned why everydocument is proposing the 6.4 MGD, and not the 9.6 MGD plant. His assumption is thatproposal should be vying for a larger plant if the GWR comes in that it could be cost effective,and efficient, then we go for the smaller plant plus GWR. He also questioned the process goingforward with the settlement conference. Having no more requests to speak president Della Salaclosed public comment and responded that the Authority is in support of a portfolio approach,and Cal Am is progressing as a portfolio, but going forward with a study for the 9.6 MGD in theevent GWR does not come to fruition.3. Receive Status Update for Compliance with Authority Adopted Conditions for the MontereyPeninsula Water Supply Project (Bowie)
Action: Continued to the Next Regular Meeting 
4. Receive Report and Provide Direction Regarding Term Sheet for Power Purchase Agreementby Cal Am from Monterey Regional Waste Management District (Reichmuth)
Action: Received Report and Discussed 
Executive Director Reichmuth reported that he has been facilitating the development a powerpurchase agreement between the Monterey Regional Waste Management District and theMPWSP. He indicated that a committee has been formed and is in process of developing adraft term sheet. He anticipates that for every .01 per KWH that would be saved would equateto approximately $480 in cost savings per day, but the real cost savings would be with theelimination of the transmission costs. Another issue requiring discussion would be therenewable energy credit ownership, or RECs as they hold monetary as well as publicrelationship benefits. Mr. Reichmuth then answered questions of the Directors.Director Rubio questioned if there was an issue of a public board selling energy to a publicagency. Director Edelen reminded the directors that the priorities are to produce the water atthe lowest possible rate. If we can produce them at an environmentally friendly ways as long asit does not increase the cost of the project.President Della Sala opened the item to public comment and had no requests to speak.5. Receive Report and Provide Direction on Draft Request for Proposals for Design-Build Servicesfor Monterey Peninsula Water Supply Project
Action: Received Report and Provided Direction for Recommended Changes 
Director Burnett presented the report including discussion of the report prepared by SPIConsultants regarding the Draft Request for Proposal. He noted that within the GovernanceCommittee agreement, any contracts over $1 million are required to go before the GovernanceCommittee for review and recommendations. The turnaround time is 10 days to avoid delay ofthe process. This agenda item is to allow the Authority to make recommendations for DirectorBurnett to report to the Governance Committee. The RFP will be released to the public on June17
,
2013 and responses are due in September 2013.Director Burnett then discussed the items the governance committee and the TAC discussed.

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