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MB0047, MB0047 - Management Information System ,2013

MB0047, MB0047 - Management Information System ,2013

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MB0047, MB0047 - Management Information System ,2013
MB0047, MB0047 - Management Information System ,2013

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Spring/Feb 2013Master of Business Administration- MBA Semester 2MB0047
 –
Management Information System -4 Credits(Book ID:B1630)Assignment Set -1 (60 marks)Note: Assignment Set -1 must be written within 6-8 pages. Answer all questions.Q1.Explain DFD & Data Dictionary? Explain in detail how the information requirement is determinedfor an organization?Answer :
DFD:-
Data flow diagrams represent the logical flow of data within the system. DFD do notexplain how the processes convert the input data into output. They do not explain how theprocessing takesplace.DFD uses few symbols like circles and rectangles connected by arrows torepresent data flows. DFDcan easily illustrate relationships among data, flows, external entitiesstores.DFD can also be drawn in increasing levels of detail, starting with a summary high level view andproceeding o more detailed lower level views. Rounded rectangles represent processes thattransform flow of data or work to be done. Rectangle represents external agents- the boundary of the system. Its source or destination of data.
• Choose meaningful names for the symbols on the diagram.
 
• N
umber the processes consistently. The numbers do not imply the sequence.
• Avoid over complex DFD.
 
• Make sure the diagrams are balanced
 
Data Dictionary
The data dictionary is used to create and store definitions of data, location, format for storage andother characteristics. The data dictionary can be used to retrieve the definition of data that hasalready been used in an application. The data dictionary also stores some of the description of datastructures, such as entities, attributes and relationships. It can also have software to update itself and to produce reports on its contents and to answer some of the queries. Determining theInformation Requirement The sole purpose of the MIS is to produce such information which willreduceuncertaintyrisk in a given situation. The difficulty to determine a correct and complete set of information is on account of the factors given below:1. The capability constraint of the human being as an information processor, a problem solverand a decision-maker.2. The nature and the variety of information in precise terms.3. Reluctance of decision-makers to spell out the information for the political and thebehavioural reasons.4. The ability of the decision-makers to specify the information. In spite of these difficulties,methods are evolved based on the uncertainty scale, starting from the low to the high levelof uncertainty. If the uncertainty is low, seeking information requirement or needs is easy asagainst a very high level of uncertainty.There are four methods of determining the information requirements. They are:
 
Asking or interviewing
 
Determining from the existing system
 
Analysing the critical success factors
 
Experimentation and modelling.
Asking or Interviewing
In this method a designer of the MIS puts questions or converses with the user of the informationand determines the information requirements. Putting the questions is an art and it should be used
 
properly to seek information. When the user has to select one answer from a finite set of answers aclosed question should be asked.
Determining from the Existing System
In a number of cases the existing system, which has been evolved after a number of years, and hasbeen designed out of experience gives straightaway the requirement of information. In anysituations, systems from other companies can give additional information requirements.The fund of knowledge is available from the textbooks, handbooks, research studies which candetermine the information requirement.The managers in the operations and the middle management use the existing systems as a referencefor determining the information requirements. This method is adopted when the rules and decisionmethods are outside the purview of the decision maker.
Analyzing the Critical Success Factors
Every business organization performs successfully on efficient management of certain critical successfactors. Other factors are important and play a support role in the functioning of the organization.Many times a function is singularly critical to the successful functioning of a business organization.
Experimentation and Modelling
When there is total uncertainty, the designer and the user of the information resort to this methodfor determining the information requirement. The experimentation would decide the methodologyfor handling the complex situation. If the method is finalised, the information needs are determinedas they have been evolved through the experimentation. Test marketing of a product is an approachof the experimentation to decide the correct marketing strategy. Sometimes models are used fordeciding the initial information needs and they are modified during the implementation stage.Q2.What is MIS? Define the characteristics of MIS? What are the basic Functions of MIS? Give someDisadvantage of MIS?10 marks(350-400 words)
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