Spring/Feb 2013Master of Business Administration- MBA Semester 2MB0047
Management Information System -4 Credits(Book ID:B1630)Assignment Set -1 (60 marks)Note: Assignment Set -1 must be written within 6-8 pages. Answer all questions.Q1.Explain DFD & Data Dictionary? Explain in detail how the information requirement is determinedfor an organization?Answer :
Data flow diagrams represent the logical flow of data within the system. DFD do notexplain how the processes convert the input data into output. They do not explain how theprocessing takesplace.DFD uses few symbols like circles and rectangles connected by arrows torepresent data flows. DFDcan easily illustrate relationships among data, flows, external entitiesstores.DFD can also be drawn in increasing levels of detail, starting with a summary high level view andproceeding o more detailed lower level views. Rounded rectangles represent processes thattransform flow of data or work to be done. Rectangle represents external agents- the boundary of the system. Its source or destination of data.
• Choose meaningful names for the symbols on the diagram.
umber the processes consistently. The numbers do not imply the sequence.
• Avoid over complex DFD.
• Make sure the diagrams are balanced
The data dictionary is used to create and store definitions of data, location, format for storage andother characteristics. The data dictionary can be used to retrieve the definition of data that hasalready been used in an application. The data dictionary also stores some of the description of datastructures, such as entities, attributes and relationships. It can also have software to update itself and to produce reports on its contents and to answer some of the queries. Determining theInformation Requirement The sole purpose of the MIS is to produce such information which willreduceuncertaintyrisk in a given situation. The difficulty to determine a correct and complete set of information is on account of the factors given below:1. The capability constraint of the human being as an information processor, a problem solverand a decision-maker.2. The nature and the variety of information in precise terms.3. Reluctance of decision-makers to spell out the information for the political and thebehavioural reasons.4. The ability of the decision-makers to specify the information. In spite of these difficulties,methods are evolved based on the uncertainty scale, starting from the low to the high levelof uncertainty. If the uncertainty is low, seeking information requirement or needs is easy asagainst a very high level of uncertainty.There are four methods of determining the information requirements. They are:
Asking or interviewing
Determining from the existing system
Analysing the critical success factors
Experimentation and modelling.
Asking or Interviewing
In this method a designer of the MIS puts questions or converses with the user of the informationand determines the information requirements. Putting the questions is an art and it should be used