John L. McClellan Class of 198920 Year Reunion Planning MeetingApril 14, 20097pm- Jason’s Deli- Markham
Members Present
:Becky Fortson Wadley, Suzanne Rich Johnson, Kimara Randolph, Ophelia Allen Morgan
Members not available to attend
:Sandra La Rue Honeysuckle, Karla Stalnaker Shoemaker, Lori Brauer Miller,Donetta Davidson Priest
Consulting Member
(consults committee via phone & email)- Melissa Dorn Bratton
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June 12, 2009-Friday Night Mixer- Juanita’s Party Room:
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UPDATE- Preliminary count due Friday- June 5, 2009*Committee Follow-up or action items
-Final count due Monday- June 8, 2009 (no changesallowed after this date)-Becky will confirm final numberand give to Karla-Karla will need to follow-up with Juanita’s to confirmroom reservation now, and again in Mid May.
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June 13, 2009-Saturday Morning School Tour
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McClellan HighSchool
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No update since March meeting
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June 13, 2009- Saturday Afternoon Picnic/Family Event-Pinnacle Park
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UPDATE-Committee members discussed donatingitems to the picnic including frisbees, &tablecloths for tables.*Committee Follow-up or action items:-
Sandra La Rue Honeysuckle to give committee update(via email) on status of the donation of paper goods andother items for the picnic June 13, 2009- Saturday Night Banquet- Crowne Plaza Hotel
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UPDATE- Committee members reviewed a preliminaryBEO(Banquet Event Order) that includedfood/beverage/AV & room set-up. The Committeedetermined that due to budgetary constraints wewould not serve wine at dinner. Becky has access to aprojector for the slide show, so we will not have torent one from the Crowne Plaza. We will only have use
a screen and appropriate A/V support from the CrownePlaza.
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Kimara negotiated an installment plan for the$1,125.00 deposit. The 1st Deposit check was handdelivered to the Crowne Plaza by Becky. Theremaining amount (based on final food/beverage/AVetc) will be due 3 days before the event.-June 9
th
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*Committee Follow-up or action items:
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Kimara to follow-up with Crowne Plaza to removewine service at dinner add A/V package for slide show,and remove head table from the room layout on theBanquet Event Order-Kimara and Ophelia will view Banquet Room closer tothe event for layout and set-up.
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UPDATE- Committee has decided that the DJ’splaylist should include a mixture of 80’s music,Rock, R & B, Country, Hip-Hop(radio edited), Top 40& line dance songs, so that the music will cater tothe entire event crowd. The DJ has requested thatwe provide him with 30 songs that we specify wewant to be included in the playlist rotation, the restof the play list would be the DJ’s choice.
*Committee Follow-up or action items:
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Committee to review songs posted to McClellanNing site, as well as determine other songs andsubmit to DJ for playlists
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Decorations (Donetta Davidson Priest/Sandra La Rue Honeysuckle
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UPDATE-Sandra is working on obtaining a banner ata discount rate, but she needs the lion emblem thatwe want to use
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*Committee Follow-up or action items:
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Sandra will update the committee via email nextweek on the status of the banner
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Loose Ends
(besides all of the above)
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Memorabilia
)
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UPDATE-Becky has contacted McClellan for a highresolution logo for T-shirts/mugs that will beavailable directly from Novel T’s. The committeewill not have to handle orders/payments. Novel T’swill take the orders and ship to addressesattendees provide or have them available for pick-up. Logo is still pending.
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Ophelia has requested Little Rock welcome packetsfrom LR Convention Bureau to distribute atregistration table.
*Committee Follow-up or action items:
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Ophelia/Kimara will research pens with reunionlogo and event date
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Name Tags
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UPDATE-Becky has scanned all year book photosand will use these photos for nametags, if attendees have not sent their photo to her.
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Photographer
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Kirk Jordan has been confirmed and will take pictures at theFriday night Mixer and the Saturday night banquet.
*Committee Follow-up or action items:
-Kimara will follow-up with Kirk Jordan to determinewhat we will be charged to post pictures on line forpurchase.
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Slide Show/
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UPDATE-The slideshow will run during registrationand while banquet attendees get food in buffet lineand throughout dinner until the DJ starts playingmusic
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Ophelia has prom pictures that she will give toBecky to include in the slide show
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Tribute to deceased Classmates
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UPDATE- Tribute will occur during the BanquetProgram prior to dinner. An appropriate song willbe chosen to play softly as Lori reads the namesand pictures (as available) of the classmates areprojected on the screen.
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Reunion Fees (
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UPDATE- We have now started to receiveregistration fees via on-line PAYPAL payments onthe website and checks sent to the PO Box.*Committee Follow-up or action items-
As Kimara receives checks to the PO Box, she willmake a checking deposit, and submit deposit slipsand registration forms to Becky.-Becky will check PAYPAL account regularly forpayments and make checking deposits. She will
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April Committee Minutes
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