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CRKN-Canadiana Heritage Project: Q&A

CRKN-Canadiana Heritage Project: Q&A

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Published by bibliocrat
This document is a simplified FAQ addressing common questions participants may have about the Canadiana Heritage project.
This document is a simplified FAQ addressing common questions participants may have about the Canadiana Heritage project.

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Published by: bibliocrat on Jun 21, 2013
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Frequently Asked Questions on the Heritage Collection
What is the Heritage Collection?
The Heritage Collection includes over 40 million images from over 800 collectionsof archival material. Collection subjects include personal papers, census data,central registries, church records, first nations, government documents, land,military, photographs and more. It is the first time that this primary sourcecontent is being made accessible in open access format. This project is consistentwith the Open Access objectives of CARL, CRKN, Canadiana and LAC to provideonline access to Canadian documentary heritage in a sustainable way.
What’s new about this project?
This project brings together large-scale digitization, linked open data,crowdsourcing, trustworthy digital repositories and W3C accessibility services tothe first large scale open access project in Canada. Using this innovative businessmodel, much greater accessibility will be offered than with Early CanadianaOnline (ECO), as well as future sustainability.
Why are we being asked to contribute up front?
Early contributions will form a $2 million start-up fund to provide resources todigitize the collections and implement a Trustworthy Digital Repositoryinfrastructure capacity and application function to support ongoing metadatacreation, content transcription, and an RDA linked open data architecture.
What if we don’t reach the $2 million dollar goal?
 
Although $2 million is the goal, the project may be able to move ahead with less.This would mean that the project would have to digitize, create metadata, andtranscribe at a slower rate. The exact impacts of not reaching the goal will haveto be determined based on the actual shortfall, should that occur.
How is this project going to be funded?
An agreement between Library and Archives Canada and Canadiana provides for10 years of exclusive rights for Canadiana to monetize the collections in
 
 
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exchange for making them accessible online. Each year for 10 years, 10% of thecollection will be made Open Access to Canadians. At the end of the project term100% will be Open Access. Users who are not part of the CRKN offer will becharged an annual subscription for non-Open Access content during the 10-yearexclusivity term.The largest part of the $60 million project costs are for metadata creation andtranscription, assuming all work was for fee. These costs will be reduced througha combination of crowd-sourcing volunteers and transcription technologies.Metadata creation and RDA linking will be done by professional cataloguers.Ongoing creation of metadata, RDA linking and images content transcriptions willbe funded primarily by subscription revenues and supplemented by otherrevenue sources such as derivatives, advertising, licenses, grants, charitabledonations and sponsorships.
Why should libraries pay for this? Shouldn’t the government of Canada be
funding such a project?
Although some may believe that the government should be funding these typesof projects, the current climate is not supportive of those priorities. As analternative, LAC has signed an innovative 10 year exclusive agreement withCanadiana to monetize the collection, which advances the objectives of LAC,Canadiana, CARL, and CRKN to create open access content for Canadians.Canadiana pursued various government grants prior to adopting this businessmodel, but no funds were available for this type of project.
What benefits do initial funders receive through the CRKN offer?
Institutions that participate in the initial start-up fund benefit from:1.
 
Premium Access to provide enhanced searching and data analyses using themetadata created and content images transcribed during the project.2.
 
One-time payment (2 tranches) for perpetual access. (Non-participants willbe charged an annual subscription fee for Premium Access.)3.
 
ILL requests for tapes in the collection to be digitized by Canadiana at noextra charge.4.
 
Makes the collections “usable” for scholarly research faster.
5.
 
Participate in priority setting for collection loading and metadata creation.6.
 
Par
tner in Canada’s largest Open Access initiative.
The Heritage Collection Project includes innovative application technologiesincluding Linked Open Data and Application Program Interfaces to allow otheracademic research systems to integrate and utilize the collections.
 
 
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What is CRKN’s role in this project?
 
CRKN will manage the details of fee structure, funds collection and distribution toCanadiana.org. Commitment forms are sought by May 31, 2013, but paymentscan be made over one or two years - the first in the spring of 2013 and a secondby May 2014. CRKN will provide ongoing communications to members regardingthe content available for Open Access, along with the upcoming priorities. Thisopportunity aligns with long standing CRKN strategic objectives to identify neweconomic models to advance Open Access in Canada. Canadiana.org, theforemost Canadian publisher for primary source materials, is an ideal partnerwith which CRKN could take this important step.
Why is this offer being made under non-disclosure?
A public announcement is being planned for June 14, 2013 to announce theHeritage Collection. CRKN has been approached to share the offer with membersso that the level of support and speed of advancement can be part of theannouncement. Until the announcement has been made, members are asked tocontain discussion within your institution or on the CRKN listserv. CRKN asksthat this non-disclosure request be shared with staff who would be involved withthis effort.
 What risk mitigation has been done?
Technology platform stability and performance
: In early 2012 Canadianaimplemented a modern digital repository that is a scalable, reliable and secureplatform with modern curated web portals for collections. With a strong andexperienced team and modern datacentres in Ottawa and Montreal, Canadiana iswell positioned to provide a robust and reliable service for preserving digitaldocumentary heritage and online access into the foreseeable future.
Underestimating costs/overestimating revenues
: Metadata creation and contenttranscription is dependent on net revenues generated during the project term. Itmay not be completed during the project, however, the required tools andinfrastructure will remain indefinitely until it is complete.
Lost data
: Copies of all digitized content and metadata created, as a minimum,will be given to LAC as a backup. The strategy is to further enhance perpetualaccess through reciprocal back-up agreements with other Canadian memoryinstitutions supporting a Trustworthy Digital Repository.
Sustainability 
: In order to ensure the sustainability of the system, the modelincludes provision for a sustainability fund which will maintain the infrastructure

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