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Table Of Contents

1 Appraisal
To client, if asked to tender on fees
To prospective client, offering services
To client, regarding the first visit
To client, requesting payment in advance
To client, regarding other architects engaged on the work
To other architect, regarding former engagement
To client, if former architect notifies some problem
To client who claims to have a copyright licence
To client, if a conflict of interest arises
To client, regarding the CDM Regulation duties
To client, regarding site survey
To client, before carrying out a site survey
To client, if requested to help in boundary negotiations
To client, if problem encountered during survey
To geotechnical specialists, enquiring about soil survey
To Coal Authority, requesting preliminary information
To telephone service provider, requesting preliminary information
To electricity supplier, requesting preliminary information
To gas supplier, requesting preliminary information
To water supplier, requesting preliminary information
To drainage authority, requesting preliminary information
To highway authority, requesting preliminary information
To National Power, requesting preliminary information
To cable television, requesting preliminary information
To client, seeking information
To client, enclosing the feasibility report
2 Design Brief
To client, regarding early appointment of consultants
To client who queries early appointment of consultants
To client, enclosing draft for appointment of consultants
Client to consultant [draft prepared by architect]
To client, if consultants’ agreements are complex
To client who wishes architect to appoint consultants
To client, if architect is to appoint consultants (a)
To client, if architect is to appoint consultants (b)
To client, if architect wishes to appoint consultants (a)
To client, if architect wishes to appoint consultants (b)
To consultant, seeking indemnity
To client, if consultancy services to be provided by the architect
To client, regarding lists of firms to design and supply/execute
To client, regarding lists of firms to supply
To client, if a relatively new material or process is proposed
To members of the design team, arranging meeting
To client, regarding fees for planning applications
To planning authority, requesting outline approval
To client, enclosing fee account
To client, if fees are late: first reminder
To client, if fees are late: second reminder
To client, if fees are late: third reminder
To client, if fees late: legal action threatened
3 Concept
To client, if amenity society writes with objections
To amenity society, if they write with objections
To client, regarding form of contract to be used (a)
To client, regarding form of contract to be used (b)
To client, regarding form of contract to be used (c)
To client, regarding form of contract to be used (d)
To client, regarding form of contract to be used (e)
To client, regarding form of contract to be used (f)
To client, regarding form of contract to be used (g)
To client, regarding the content of the Employer’s Requirements
4 Design Development
To manufacturer, asking for technical literature
To manufacturer, asking representative to visit for general purposes
To manufacturer, asking representative to visit for special purposes
To manufacturer, asking for letter
To fire prevention officer, enclosing sketch plans
To telephone service provider, enclosing sketch layout
To electricity supplier, enclosing sketch layout
To gas supplier, enclosing sketch layout
To water supplier, enclosing sketch layout
To highway authority, enclosing sketch layout
To environmental health authority, regarding Clean Air Acts
To client, enclosing final draft of Employer’s Requirements
To client, enclosing the scheme design report
To client, regarding modification of the brief
To client who cannot understand why redesigning costs extra fees
To client, confirming instruction to do extra work
5 Technical Design
To client, regarding promptness of decisions
6 Production Information
To client, requesting fees for Building Regulations application
To planning authority, requesting approval of reserved matters
To planning authority, applying for full planning approval
To local authority, requesting Building Regulations Approval
To client, regarding main contractor tender list
To client, confirming tender details
To donor, returning gift
To prospective contractor, enclosing questionnaire
To referee, regarding suitability of contractor
To contractor, enquiring if contractor is willing to submit a tender
To unsuccessful sub-contractors and suppliers
To client, confirming the amount of liquidated damages
7 Tender Documentation
To client, if clerk of works required
To all contractors on tender list, if date delayed
8 Tender Action
To named sub-contractor or supplier: letter of intent
To contractor, inviting it to tender if bills of quantities included
To contractor, inviting it to tender if bills of quantities not included
To contractor, inviting it to tender
To all contractors, regarding questions during the tender period
To client, regarding opening of tenders
To contractor who submits a qualified tender
To contractors who submit the second and third lowest tenders
To contractors not among the three lowest tenderers
To contractor, accepting tender subject to formal documents
To contractor, accepting tender and forming contract immediately
To consultants, regarding successful tenderer
To unsuccessful tenderers
9 Mobilisation
To contractor, enclosing the contract documents
To client, enclosing the contract documents
To contractor, returning one copy of the contract documents
To client, regarding letter of intent to contractor
To contractor: letter of intent
To client, regarding insurance (a)
To client, regarding insurance (b)
To client, regarding insurance (c)
To contractor, regarding insurance policies
To contractor, requesting evidence of insurance
To contractor, regarding performance bond
To contractor, regarding advance payment bond
To contractor, regarding off-site materials bond
To client, at the beginning of the building contract
To clerk of works, on appointment
To contractor, noting the authority of the clerk of works
To contractor, naming authorised representatives
To contractor, regarding the issue of instructions
To contractor, if architect is employee of the employer
10 Construction to Practical Completion
To contractor, if it fails to maintain insurance cover (a)
To contractor, if it fails to maintain insurance cover (b)
To contractor, if it fails to maintain insurance cover (c)
To contractor, if it fails to maintain insurance cover (d)
To client, if contractor fails to maintain insurance cover (a)
To client, if contractor fails to maintain insurance cover (b)
To client, if contractor fails to maintain insurance cover (c)
To client, if contractor fails to maintain insurance cover (d)
To contractor, confirming possession of the site
To contractor, if architect finds an inconsistency in CDP documents
To contractor, if it sub-lets without architect’s consent (a)
To contractor, regarding employer’s licensees (a)
To contractor, regarding employer’s licensees (b)
To contractor, regarding employer’s licensees (c)
To client, enclosing report on progress
To persons affected, enclosing extract of minutes
To originator of minutes, if architect disagrees with contents
To client, if disagreeing with former architect’s decisions
To contractor client, if disagreeing with former architect’s decisions
To contractor client, if architect’s drawings rejected
To contractor, on receipt of master programme
To contractor, if architect asked to check setting out
To contractor, confirmed acceptance under schedule 2
To contractor, who has submitted drawings (a)
To contractor who has submitted design drawings (c)
To contractor, if requesting information (b)
To contractor, if requesting information (c)
To contractor, if letter not understood
To contractor, pending detailed reply
To contractor, seeking proof of compliance (a)
To contractor, seeking proof of compliance (b)
To contractor, requesting samples
To contractor, regarding compliant samples
To contractor, regarding failure of samples
To manufacturer, if problems with product on site
To quantity surveyor regarding defective work
To contractor, if defective work opened up
To contractor, after failure of work (a)
To contractor, after failure of work (b)
To client, confirming instruction which entails extra cost
To client, if material change to approved design necessary
To contractor, requiring compliance with instruction
To contractor, who fails to comply with notice
To contractor, if no grounds for extension of time
To contractor, if no extension of time due
To contractor, giving extension of time
To client, enclosing a report on extension of time
To contractor, shortly after practical completion
To client, enclosing certificate of non-completion (a)
To client, if Works not complete (b)
To client, advising on the deduction of liquidated damages
To client, if it would be unfair to deduct liquidated damages
To client, regarding common law claims
To client regarding loss and/or expense applications
To contractor, if ex-gratia or common law application submitted
To client, regarding ex-gratia claims
To contractor, if application badly presented
To contractor, accepting financial claim
To contractor, partly accepting financial claim
To client, enclosing report on application
To contractor, on resumption of obligations after suspension
To contractor, giving notice of default (a)
To contractor, giving notice of default (b)
To contractor, giving notice of default (c)
To client, if contractor continues the default
To client, if contractor continues the default (b)
To client, if contractor is in default (c)
To client, if termination by either party possible
Draft letter from employer to contractor, determining contract
To client, regarding insurance after termination
To client, if contractor terminates its employment
Draft letter from employer to adjudicator, enclosing the Referral
To employer, if asked to respond to contractor’s adjudication notice
To client, if impractical to carry out certain services
To client, giving 14 days notice to terminate the agreement
To client, terminating the agreement
To client, if client terminates appointment by reasonable notice (a)
To client, if client terminates appointment by reasonable notice (b)
To client, if another architect appointed
To consultants, regarding testing and commissioning of plant
To client, regarding testing and commissioning of plant
To client, prior to completion
To client, confirming handover meeting
To contractor, regarding inspection before completion
To consultants, regarding inspection before completion
11 Post Practical Completion
To client, after handover
To contractor, if sending schedule of defects
To client, if some defects are not to be made good
To contractor, requiring ‘as-built’ records
To contractor, requiring return of all drawings and documents
To client, seeking permission to publish details of the project
To client, requesting feedback information
To consultants, requesting feedback information
To contractor, requesting feedback information
To client regarding latent defects after the final certificate
To contractor, regarding latent defects
Index
P. 1
Standard Letters in Architectural Practice

Standard Letters in Architectural Practice

Ratings: (0)|Views: 681|Likes:
Published by Wiley
This book provides over 300 standard letters for architects and contract administrators to use at all stages of contract administration. The letters are grouped into sections which correspond with the RIBA Plan of Work: the aim is to cover all the common situations encountered in practice.

This Fourth Edition has been revised to take account of the extensive changes to virtually the whole of the JCT suite of building contracts. Unless otherwise stated, all letters are suitable for use with:

? JCT Standard Building Contract (SBC)

? JCT Intermediate Building Contract (IC)

? JCT Intermediate Building Contract with contractor's design (ICD)

? JCT Minor Works Building Contract (MW)

? JCT Minor Works Building Contract with contractor's design (MWD)

? JCT Design and Build Contract (DB)

? GC/Works/1 (1998) With Quantities Contract

The latest edition also takes account of the CDM Regulations 2007, the revised RIBA Code of Conduct and its associated guidance notes, and the RIBA standard agreements for the appointment of an architect issued in 2007.

Architects and contract administrators spend a great deal of time writing letters of various types. Many of them are routine and repetitive in character, but they require proper consideration if potentially dangerous liability situations are to be avoided. The book will be of use not only to architects and contract administrators but also to project managers and employers' agents.
This book provides over 300 standard letters for architects and contract administrators to use at all stages of contract administration. The letters are grouped into sections which correspond with the RIBA Plan of Work: the aim is to cover all the common situations encountered in practice.

This Fourth Edition has been revised to take account of the extensive changes to virtually the whole of the JCT suite of building contracts. Unless otherwise stated, all letters are suitable for use with:

? JCT Standard Building Contract (SBC)

? JCT Intermediate Building Contract (IC)

? JCT Intermediate Building Contract with contractor's design (ICD)

? JCT Minor Works Building Contract (MW)

? JCT Minor Works Building Contract with contractor's design (MWD)

? JCT Design and Build Contract (DB)

? GC/Works/1 (1998) With Quantities Contract

The latest edition also takes account of the CDM Regulations 2007, the revised RIBA Code of Conduct and its associated guidance notes, and the RIBA standard agreements for the appointment of an architect issued in 2007.

Architects and contract administrators spend a great deal of time writing letters of various types. Many of them are routine and repetitive in character, but they require proper consideration if potentially dangerous liability situations are to be avoided. The book will be of use not only to architects and contract administrators but also to project managers and employers' agents.

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Publish date: Mar 16, 2009
Added to Scribd: Jun 24, 2013
Copyright:Traditional Copyright: All rights reservedISBN:9781444309362
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06/17/2014

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9781444309362

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