Q: How soon do I need to apply in order to receive funding for an August 6 Night Outevent?
A: Applications for Night Out activities must be received at least four weeks in advance or nolater than
July 8, 2013
. We expect that there will be a lot of applications, so weencourage you to apply as soon as possible.
Q: Do we need a permit for Night Out?
A: No, but you do need to register your event. Go to the link below for information about gettingregistered. All Night Out events must be registered.http://www.seattle.gov/police/nightout/default.htm
Q: Do I need insurance?
A: Yes, all Neighborhood Matching Fund-supported projects, including Small Sparks, needinsurance. Due to the cost it is advisable that you either partner with a fiscal sponsor thatalready has commercial general liability insurance, or you can include the cost of eventinsurance in your application. Research your options and be prepared to secure the insuranceonly after a signed contract is in place. If you need help contact a Matching Fund projectmanager.
Q: Can we rent a bouncy house or similar toy for Night Out?
Yes, but there are special insurance requirements.
$2 million in coverage is required; $1million in commercial general liability insurance that names the City and applicant group asadditionally insured parties, and the operator must have $1 million of insurance that names theCity and applicant group as additionally insured parties.
Q: Do we need a fiscal sponsor?
A: Yes, all projects require a fiscal sponsor who accepts the fiduciary responsibility for theaward dollars. The fiscal sponsor can be a local group, a non-profit, or business – any groupwith a federal employer identification number. The fiscal sponsor does not need to be a 501 (c)(3). The fiscal sponsor is responsible for submitting the claim for reimbursement accompaniedby the appropriate receipts and documentation.
Payment is made on a reimbursement basisonly. Checks are no longer issued up front.
You cannot spend award dollars until after theapplication is submitted and a contract between the City and neighborhood group has beensigned. Once a claim and accompanying status report is received, from the grantee by theDepartment of Neighborhoods, reimbursement happens within five working days.
Q: Can we purchase food with the Small Sparks award?
A: Yes, up to $200 of the total requested amount can be used for food for public events, suchas fruit platters, veggies, beverages and other refreshments. An example of what is not allowedis individual fast food meals or restaurant meals for the planning committee. No alcohol can bepurchased with City dollars.