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Night Out Small Sparks Frequently Asked Questions

Night Out Small Sparks Frequently Asked Questions

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Published by: Sebastian Garrett-Singh on Jun 25, 2013
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11/17/2013

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NEIGHBORHOOD MATCHING FUND
Small Sparks FundNight Out - Frequently Asked Questions
Q: When is Night Out?
A: Night Out is Tuesday, August 6, 2013
Q: What types of projects do you fund?
A: Night Out is intended to heighten crime and drug prevention awareness, generate supportfor and participation in local anti-crime programs, strengthen neighborhood spirit and police-community partnerships, and help neighborhoods get organized. The Seattle Department of Neighborhoods is interested in funding projects that provide maximum opportunities forcommunity building, outreach, and intentionally bringing neighbors together. The mostsuccessful Night Out activities are organized around a theme. A few examples are; emergencypreparedness, creation of a Block Watch, a plant exchange or a neighborhood clean-up. Someideas to inspire youth participation might be a bike parade, basketball tournament, or a talentshow featuring music, dance or spoken word. The activities must be free and open to all.Events need to be more than just a party and there should be some clear intentionality aroundcommunity building and making the neighborhood a better place.
Q: Who can apply?
A: Groups of neighbors, community councils, ad-hoc project committees and non-profitneighborhood organizations with operating budgets of less than $25,000 a year. Groups don’thave to be formally organized in order to receive funding.
Q. How do I apply?
A. We have an online application process. You first need to go towebgrants.seattle.govtoregister and be given a password. This process can take up to 48 hours (especially over theweekend) so please do this immediately.
 Any one applying for a Night Out project needs toregister no later than close of business Monday, July 1
st
.
That will allow sufficient time tobe issued a password. Once you have been given access you can log on and view the fundingopportunities. Small Sparks applications are accepted year round.
 
Q: How soon do I need to apply in order to receive funding for an August 6 Night Outevent?
A: Applications for Night Out activities must be received at least four weeks in advance or nolater than
Monday,
 
July 8, 2013
. We expect that there will be a lot of applications, so weencourage you to apply as soon as possible.
Q: Do we need a permit for Night Out?
A: No, but you do need to register your event. Go to the link below for information about gettingregistered. All Night Out events must be registered.http://www.seattle.gov/police/nightout/default.htm 
Q: Do I need insurance?
A: Yes, all Neighborhood Matching Fund-supported projects, including Small Sparks, needinsurance. Due to the cost it is advisable that you either partner with a fiscal sponsor thatalready has commercial general liability insurance, or you can include the cost of eventinsurance in your application. Research your options and be prepared to secure the insuranceonly after a signed contract is in place. If you need help contact a Matching Fund projectmanager.
Q: Can we rent a bouncy house or similar toy for Night Out?
A:
Yes, but there are special insurance requirements.
$2 million in coverage is required; $1million in commercial general liability insurance that names the City and applicant group asadditionally insured parties, and the operator must have $1 million of insurance that names theCity and applicant group as additionally insured parties.
Q: Do we need a fiscal sponsor?
A: Yes, all projects require a fiscal sponsor who accepts the fiduciary responsibility for theaward dollars. The fiscal sponsor can be a local group, a non-profit, or business – any groupwith a federal employer identification number. The fiscal sponsor does not need to be a 501 (c)(3). The fiscal sponsor is responsible for submitting the claim for reimbursement accompaniedby the appropriate receipts and documentation.
Payment is made on a reimbursement basisonly. Checks are no longer issued up front.
You cannot spend award dollars until after theapplication is submitted and a contract between the City and neighborhood group has beensigned. Once a claim and accompanying status report is received, from the grantee by theDepartment of Neighborhoods, reimbursement happens within five working days.
Q: Can we purchase food with the Small Sparks award?
A: Yes, up to $200 of the total requested amount can be used for food for public events, suchas fruit platters, veggies, beverages and other refreshments. An example of what is not allowedis individual fast food meals or restaurant meals for the planning committee. No alcohol can bepurchased with City dollars.

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