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Guidelines for Programme Design, Monitoring and Evaluation
Table of contents
 
KEY TERMS
 
1.BASIC PRINCIPLES
 
1.1.Development cooperation as part of foreign policy
1.1.1Increasing coordination and coherence
1.1.2Strategic planning sets the framework
1.1.3Cooperation has various forms
1.1.4Policies require action
1.1.5Finland as a partner1.2.Towards a common language
1.2.1An integrated approach improves learning
1.2.2Project cycle - the life of a development intervention
1.2.3Level of participation varies1. 3.Achieving sustainable development
 
1.3.1Policies must match
1.3.2Better value for money
1.3.3Institutional capacity makes a difference
1.3.4People-centered development emphasises socio-cultural aspects
1.3.5Participation enhances ownership
1.3.6Gender equality and participatory development
1.3.7Environment - not only ecology
1.3.8Technology must meet the needs
2.PROJECT DESIGN 
2.Situation analysis - the cornerstone of project planning
2.1.1Background studies and the analysis of stakeholders
2.1.2Problem analysis - key to the project’s framework
2.1.3Objectives reflect an ideal future
2.1.4Strategic choices begin by fixing the project purpose2.2.Planning with logic 
2.2.1Logical framework is a practical tool
2.2.2Intervention logic states the strategy
2.2.3Assumptions must hold
2.2.4Indicators make the plan concrete
2.2.5Approach describes how
2.2.6Organisation determines roles and responsibilities
2.2.7Budget details financial framework
2.2.8Various roles of the project document
3.MONITORING
 
3.1.How stakeholders monitor
 
 
3.2.Integrated approach facilitates monitoring
3.3.What is monitored and how
3.3.1Progress reports
3.3.2Annual Monitoring Reports
3.3.3Other performance monitoring
3.3.4Financial reports
4.EVALUATION 
4.1.What evaluation is
 
4.1.1Evaluation has two main purposes
4.1.2Different types of evaluations and other related assessments
4.1.3Integrated approach and the Logical Framework4.2.Issues to be evaluated
4.2.1General evaluation issues and their relation to the logical framework 
4.2.2Factors ensuring compatibility and sustainability4.3.How to plan and carry out an evaluation
4.3.1Terms of Reference
4.3.2Planning of evaluation requires expertise
4.3.3Participation improves quality
4.3.4Demand for local evaluation capacity is increasing
4.3.5Evaluation report - the first step4.4.What to do with the evaluation report
4.4.1Dissemination of conclusions and recommendations 
4.4.2Approval and operationalisation of recommendations
ANNEXES
 
 Annex IIntegrated approach to project cycle management
 
 Annex II General format for terms of reference
 Annex IIIProject document format
 
 Annex IVIntervention profile/performance summary form
 
 Annex VExample of project specific management/monitoring set-up
 
 Annex VIExample of work plan format
 
 Annex VIIReporting, monitoring and evaluation issues
 
 Annex VIIIExample of an expenditure follow-up table and related graphics
 
 Annex IXEvaluointikäsitteet ja looginen suunnittelukehikko (in Finnish)
 
 Annex XGeneral format for terms of reference for evaluations
 
 Annex XIProgramme Completion Report
 
 Annex XIIProgramme/Project Fact Sheet
 
Comments and suggestions to:
 Ministry for Foreign AffairsDepartment for Development PolicyKatajanokanlaituri 3PL 176, 00161 Helsinki, FinlandE-mail:keo-11@formin.fi
 
 
 
KEY TERMS
 
Activities
Action taken or work performed within a project totransform means into results.
 
Assumptions
 
Important conditions for the success of the projectthat are not within its control, and which are wordedas positive conditions.
Beneficiaries
A limited group among the stakeholders, who willdirectly or indirectly benefit from the project.
Blueprintplanning
 
Planning undertaken by expatriate or localofficials/technical experts alone, resulting in adetailed implementation plan.
 
Collaborativeplanning
 
Planning based on the collaboration ofofficials/technical experts and the representativesof the key stakeholders.
Developmentintervention
All types of planned undertakings withdevelopmental objectives.
 
Indicator
 
The performance standard to be reached toachieve an objective.
Integrated projectcyclemanagement
 
Method of managing the project cycle, using thelogical framework and the same sustainabilitycriteria throughout the cycle.
Intervention logic
 
Strategy for achieving the project purpose,consisting of results, activities and means, andcontributing to overall objectives.
Logicalframework
 
Method for analysing and presenting the mostimportant elements of a project and theirinterrelationships.
Means
Human resources, materials and other inputsrequired to carry out planned activities and managethe project.
Overall objectives
Long-term development goals to which the projectmakes a contribution.
Participatoryplanning
 
A way of planning where the initiative andleadership is taken by the beneficiaries, and inwhich external facilitators participate.
Precondition
 
Condition that must be fulfilled before a project canstart up.
Project
 
In these guidelines, different types of developmentinterventions, which are designed to achievecertain specific objectives within a given budgetand organization, and a specific period of time.
Project cycle
Model of the entire lifespan of a project.
 
Project purpose
 
The reason for or focus of the project, describingthe improved situation which the project is expectedto achieve.
Results
 
Products of the activities that together achieve the
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