9/11 Commission Memo about Trip to Canada and Problems with Minders

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9/11 Closed

by

Statute

MFR: Canada Trip Lessons Learned

i

1.

Coordinate through

Dan

Levine

and

State Dept

Hoffman

and

Fox.

Hoffman

was

left

out and was

concerned

at the

last moment.

2.

Original letter should

be

changed.Rather

than reflect

2-3

hour interviews with

all

players

from

Ambassador

to

Counselors

to

host government personnel

it

should

be

more specific. Courtesy

calls

with

A

!

mbassador/DCM;

90

min.

interviews

with

country

team members;

and

consultation

with

host government personnel.

The

details

of who and

what

can be

worked

put

with

the

country desk.3. Get

press/media release

for

us,

Stateandcountry team.

4.

Give

the

country desk (and

infd

Pat, Karen,

et

al):

(a)

"Areas

for

inquiry"

(b) web

site information

(c)

travel information

for

clearance cable

(d)

greater

definition

of who and how we

want

to

meet

with

people (seebelow)

(e)

rules

of

engagement

for US

persons

and

host government

- on the

record,

off

the

record,

access

to

draft report

and final

issues(t)

minder rules

- one

minder

per US

person;

one US gov rep

with hosts.Team

can

invite

others.

5.

Have Graham send

full

clearances/ii

closed

by

statute

6. Meet with country desk

(a)

Do we need Visa and how do we get them? Immunizations?

(b)

Requirements

for

visit

include setting

up the

interviews with team

andhost

and

having

the

meetings

in a

SCIF.

We

would also like periodic

access

to a phone and STU, access to

clas

and unclas internet, safe to storenotes

in

during

the

visit, notes secure faxed back

to our

number,

dip

securecourier pouch back

to our

building

or

country desk

for us.(c) Do we

need help with transportation to/from airport; to/from meetings?

(d)

Do we need help

with

hotel reservations?

(e)

Learn

from

them organization

of

country team

and

host governmentorganization

on CT.

(f)

Mapmeetings (see below)

(g) Can we

communicate with

our POC at the

other

end

directly

on

logistics?

7.

Write Team

2

questions

for

country team

and

host government

8. Get

questions from

Teams

3,4,

5, 6.

9. We might also consider a document request up

front.

10.

Ask Melissa sooner to make a book with Travel

info

and

orders

and hotel

info;

Schedule

and

bios; questions

for

each;

family

questions; rules

of

engagement

and

press release etc. And note paper.

11.

Get

money? Take business

cards,

pager,

...

Ideal Interview Schedule:

-

Meet

with

Ambassador/DCM

- 30

minutes

to

discuss

our

charter/plans, rules

of

engagement, minders' behavior,

press

release

and

their

view

of

embassy

and

relations

within

country team

and

host, their concerns.

-

Country team session

- 1

hour

to

explain charter

and ROE and

address their concerns;

get

overview briefing from them.

-

90

minute

interviews

with

Team

2

officers

-|

9/n

closed

by

statute

|

9/11

Closed

byStatute

^^^^^^^^^^^^^^^^J

-

60-90

minute

interviews with others

who

have

CT

role

- Pol

Counselor, EconomicCounselor,

Immigration/Visa,

Customs, etc.- Overview with host government rep preferably the person who has government

responsibility

for

coordinating

all CT.

Then

45 - 60

min

consultation with counterparts

|

9/11

closed

by

statute

[Oversight

(we

may

invite them along

if

Ambassador assignssomeone else

to

accompany us).

It

would

be

nice

to

visit them

in

their offices

but for

time/logistics consideration

it

could

be

done

all in one

location. Then

30-60

minutes

with

others who have CT

responsibility-

terrorist finance, immigration/visa, customs, etc.

-

Outbrief with

the

Ambassador/DCM

- 30

minutes.

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