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Acceptable Internet Use Policy

Acceptable Internet Use Policy

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Published by josephlord
Louisville Acceptable Internet Use Policy
Louisville Acceptable Internet Use Policy

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Published by: josephlord on Jul 15, 2013
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08/20/2014

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2.0 Acceptable Use Policy
2.1 Overview The Louisville Metro Government is responsible and committed to protecting itsemployees, affiliates and the organization itself from illegal or damaging actionsby individuals, either knowingly or unknowingly. Intranet/Internet/Extranet-relatedsystems, including but not limited to computer equipment, software, operatingsystems, storage media, network accounts providing email, web-browsingcapabilities, FTP, are the property of the Louisville Metro Government. Thesesystems are to be used for business purposes in serving the interests of theorganization in the course of normal operations.Effective security is a team effort involving the participation and support of everyLouisville Metro Government employee and affiliate who deals with informationand information systems. It is critical that ALL computer users know theseguidelines and conduct themselves accordingly.2.2 Purpose The purpose of this policy is to outline the acceptable use of computerequipment/software within the Louisville Metro Government. These policies are inplace to protect the employee (and affiliates) and Louisville Metro Governmentand it’s electronic assets. Failure to follow this policy exposes the LouisvilleMetro Government to risks including virus attacks, SPAM attacks, compromise of network systems/services, and legal issues.2.3 Scope This policy applies to employees and affiliates of the Louisville MetroGovernment, including all personnel affiliated with third parties. This policy alsoapplies to all equipment that is owned, leased or purchased by the LouisvilleMetro Government. These policies fall in line with Louisville Metro Government Human Resourcespolicies 1.4-1.6 and 1.8 here:http://metronet.yes/Depts/HR/default.htm.2.4 Policy2.4(1) General Use and Ownership
The use of the Internet is for business purposes only.
Data that is stored and created on the Louisville Metro Governmentsystems becomes the property of the Louisville Metro Government.
The Louisville Metro Government determines the reasonablenessof personal use; employees will be guided by this policy.
 
Any information that may be deemed confidential and sensitive willhave the proper steps taken (properly labeled and secured) tomaintain its integrity.Information Sensitivity PolicyandData Retention Policy.
For security and network maintenance purposes, members of theLouisville Metro Government Metro Technology Services maymonitor equipment, systems and network traffic at any time, for anyreason with or without cause.
Louisville Metro Government reserves the right to audit networkand systems on a periodic basis to ensure compliance with all ITSecurity policies.
Louisville Metro Government employees and affiliates areresponsible for reporting all weaknesses, security incidents andpossible misuse of Louisville Metro Government informationresources toIT Security.Incident Response Policy 
Users are responsible for reading all emails and notifications fromMetro Technology Services concerning system downtime andupgrades.2.4(2) Security and Proprietary Information
The information stored on the Louisville Metro Governmentinformation systems will be classified as either confidential or non-confidential.Information Sensitivity Policy. Examples of confidentialinformation include, but not limited to, payroll information, employeeinformation and protected health information. Employees will takeall necessary steps to prevent unauthorized access to thisinformation.
Keep passwords secure and do not share accounts. Authorizedusers are responsible for the security of their passwords andaccounts. All PC’s, laptops and workstations will be secured with apassword-protected screensaver, locking the desktop or by loggingoff.Password Policy
 
All systems that are used by an employee or affiliate that areconnected to the Louisville Metro Government network must beloaded with Metro Technology Services approved antivirus softwareand current database. Please refer to the Louisville MetroGovernmentNetwork and Access Policy.
 
The release of information circumventing any open recordsprocedure is prohibited.2.4(3) Unacceptable Use The following activities are prohibited. Employees and affiliates may beexempted from these restrictions during the course of their legitimate jobresponsibilities. At NO time is an employee, or affiliate, of the Louisville
 
Metro Government authorized to engage in any activity that is illegal underlocal, state, federal or international law while utilizing the Louisville MetroGovernment owned resources. The lists below are by no means exhaustive, but attempt to provide aframework for activities that fall into the category of unacceptable use.2.4(3a) System and Network Activities The following activities are strictly prohibited, with no exceptions:1. Violations of the rights of any person or company protected bycopyright, patent or other intellectual property, or similar laws orregulations, including, but not limited to, the installation ordistribution of "pirated" or other software products that are notappropriately licensed for use by the Louisville MetroGovernment.2. Unauthorized copying of copyrighted material including, but notlimited to, digitization and distribution of photographs frommagazines, books or other copyrighted sources, copyrightedmusic, and the installation of any copyrighted software for whichthe Louisville Metro Government or the end user does not havean active license is strictly prohibited.3. Employee introduction of malicious programs into the network oron a server (e.g., viruses, worms, Trojan horses, e-mail bombs,etc.).4. No employee or affiliate will reveal his or her User ID/passwordto anyone.5. Using a Louisville Metro Government computing asset toactively engage in procuring or transmitting material that is inviolation of federal, state or local laws.6. Making fraudulent offers of products, items, or servicesoriginating from any Louisville Metro Government account.7. Effecting security breaches or disruptions of networkcommunication. Security breaches include, but are not limitedto, accessing data of which the employee is not an intendedrecipient or logging into a server or account that the employee isnot expressly authorized to access, unless these duties arewithin the scope of their regular job functions.8. Actively attempting to look for weaknesses within the LouisvilleMetro Government network is expressly forbidden.9. Executing any form of network monitoring which will interceptdata not intended for the employee's host, unless this activity isa part of the employee's normal job/duty is forbidden.10. Circumventing user authentication or security of any host,network or account.

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