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Supplemental Guidelines for the Management of the PAMANA - DILG Fund

Supplemental Guidelines for the Management of the PAMANA - DILG Fund

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Supplemental Guidelines for the Management of the PAMANA - DILG Fund
Supplemental Guidelines for the Management of the PAMANA - DILG Fund

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03/11/2014

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TO
Republicfthe PhilippinesDEPARTMENTFTTIENTERIORAT.IDOCALGOVERNMENTOFFICEOF TTTE RESIDENTIALDVISERON
srJBIECr
fiIEPEACEPROCESSfointMemorandumircularNo.0! DatedJan.11.Seriesf2013: REGIONALDIRECTORSCA&fV-,{'fV-B,V, VI, VII,VIII, D(,X)C,)OI, )O$;GO\aERNORS,WMAYORS, DILGPROVINCIALand CITYDIRECTORS,CLGOOgand MLGOGOFPAIvIANAFT]ND GUs;A}ID,ALLOTHERSCONCERNED: SUPPI,EMENTALT,IIDEIJNESORTIIEMANAGEMENTOF THEPAI&{NA-DILGFTJI{D
The DILG-OPAPP|ointMemorandumCircularNo.01,Seriesof 2012 RE:GUIDELINESIN THEMANAGEMB{TOF THE PAyapa.attvlAsagananagamayat.IAnor PAMANADILG-FIJNDwas issuedon March 28,2012.Tobetterrespondo emerging ssuesandvaryingsituations inthe coveredareas,SupplementaryGuidelines are hereby iszuedoensure he smooth mplementationof the PAIvfANA-DILGFund.
1.0zuGrBrEPROIECIS
Pillar3, which isbeiagfunded bythePAMANA-DILGFund for2012,coverssub-regionalorregiond proiectsor those thatcreatehighimpactsandinterconnectivityinthe targetareas. Community-basedprojectszuch asDay-Care Centers,SchoolBuildiug;s,I-evel-lWaterSupply Sptemsare thusconsideredasnon-eligible proiectsunder thePAMANA-DILGFundandshouldbe appropriatelyproposedunderPrllar2 of the PA\dANAProgram.Clarifrcationoa Anas B"Item FofMCNo. 1,seriesof2012vlhichcontaiasthe eligibleprojectsfor whichPAIvIANA-DILGFuad mayfu utilized:1.2.1Asone of thesourcesof subsidyfor LGUprojectsfunded fromothersourcesi.e.ODA" otherNationalGovernmentAgencies,GFI lonns),withsimilarobjectives, e.9.,those that are includedinthepeaceanddevelopmentagmdaof theLGU:1.2.1.1The PAMANA-DILGFund maybe usedonlyro fina"ceat most5096 ofthe counterlrart requiremmtfrom tbe LGU. Forexample, iftheTotalProjectCostisPhp 200.0M,thecounterpartrequirementis 109oof the TotalProjectCostorequivalentro Php20.0M,the PAIvIANA-DILGFundcontributionshouldnorbe morethan Php 10.0M.
1.1
t.2
 
L.z.l.zlf theproposedtilization ofPAMANA-DILG Fund srceeds heabovethreshold, tlieLGUslguld be able to clearlypresentajustificationto bereviewedby theRegionaVProvincialTechnicalWorking Group(R/PTWG)and endorsed o theDILGRegionalProjectManagementeamRPMT),orapproval.1.2.1.3 LGU should submitfive(5)copies of the approvedprojectFeasibilityStudy(FS)/ProjectProposal(PP)of themotherproject indicatingthe estimated TotalProjectCost andcolrnterpartrequirement,as well as theproofofapproval of theproject,forreviednotationof thePTWG.TheprovisionsofSectionII.B.3of|MCNo. 1,seriesof2Ol2shalllikewisebefollowed inthereviewandappraisalof theFSi?P.t.2.L.4Utilizationof thePAIvIANA-DILGFund forzuchpurposeshallbe validated tfuough LGUsubmissionofCertificate of StatusofFunds(CSF),StatementofReceiptsandDisbursementSORD),DisbursementVoucher(DV),checksand receipts szued. tem3.C.1ofIMCNo. l,1eriesof2012shallikewisebefollowed.1.2.2 Inthefinancingof theDetdiled EngrneeringDesignDED)cost of theproject:L.2.2.1LGUs hat do not havehe capacity o ormaynot havehe timeor enoughpersonneloundertakeDED,shallbe allowed to availof the PAMANA-DILG Fund forthe engagementf a consultantfor DEDpreparation.1.2.2.2The DEDCost to be chargedunderPAIVIANA-DILGFundshould notbemorethan 3.0o/oof the Total ProjectCost(TPC).Anyexcess hallbe borne by theLGU.Cost for DED maybeinclusiveofpreliminarysurveyssuch asgeo-resistivitytests onpotentialwellsourceorwatersupplyprojectand other relatedsurveysecessaryor thedevelopment f the DED.t.2.2.3LGUs hat havehe capacity oundertakeDetailedEnginssringDesignDED)shoulddoson-house,using heirownresources.1.3 ForFY2012,eligible agriculturalproduction-relatedAivelihoodrojectsmayinclude,intheirprojectdesign,andinthe computationof the totalprojectcost, the cost forsupporttraining/capacirybuildinginterventionsthat shall beconsideredeligible for financingunderthePAMANA-DILGFund.2.0PRXPARATIONANDSIIBMISSTONOFPROIECTPROPOSATANDSUPPORTTNGDOCUMENTS2.I LGUsshouldsubmitfive(5)copiesof the Project Proposalso the concernedDILG RegionaVProvincialDirectoras maybe appropriate, nconsonancewiththeprovisionsof Section II, Item B.2of|MCNo. 1,seriesf2012.2
Y
 
2.2Staning2013,proposalsor proiectsthatrequire multi-yearfuodiog should besubmittedasoneproposalat theinitial year-ofmplementation. Likewise,allsupporting documentssuch as,plansand sketches,bills ofmaterialsandestimated osts,mplementationperiod,costbreakdownperyear,etc.,shall bedefined and shown inthe appropriate documentsand submitted together withtheproject proposal.Reviewofmulti-yearprojectsshallbe at theRTWG level,regardlessfthecost.3.0FUND ADMIMSTRATION3.1 Ameadmeatoa SectionII,sub-item C.2,temC(Fundulmini<a'atioa)Releaseof Fundsshall be done by the DBMdirect to the DILGRegionalOffices hroughtheirRegularAccounts(Fund101),hus thereisno needtoopenaTrust Account forthePAIvIANA-DILGFund Project.3.2 Clarifrcation on Section II,sub-item C.3,temC(Fundulministration)Recipient LGUs mayopttoopena SpecialTrust Account forthePAIvLANA-DILGFundtofacilitatetracking offund utilization,however,theLGU mayalsouse heir existing rustacconntprovidedhat aseparate ubsidiary edgershall bemaintained.3.3Clarifrcatioaon SectioaIII,sub-itemC.5(Mechanicsor FuadReleases),temC(FundAdministration):3.3.1ItemC.5 stipulates hat releaseof funds shallbe doneintwo(2)tranches:80.0oloortheinitial releaseand20.Wo forthe final release.However,forLGUsthat will avail of the 3.ff/o for DEDpreparation,funds will be released nthree(3)tranchesas ollows:olstrancheequivalent o3.0olo f theTotalProjectCost(inclusiveofDEDcosts)ofndtrancheequivalent o 80.0olo ftheTotal ProjectCostQessfDEDcosts)otrd andlastuancheequivalenttoa maximumof 20.Wo of theProjectAllocation.3.3.2Inthe caseof LGUsthat would availof theDEDcost of 3.00,6 f theTotal ProjectCost, or infrastructure projects,he documents equiredforthereleaseof each tranche is listedunder Aanex D-1, herebyattached.3.3.3The lasttrancheshall be releasedasedon the AwardedConuactCost,but shallnotbemorethan the lsneiningbalanceof the allocation ortheproject.
3('

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