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Page 1 of 42
Expert on Phone Newsletter
February 2009
Popular Links
 
Service Market Place From the Service MarketPlace Link to get to:
Documentation
 
ResourceCentre Go to:
Support
OnlineSupport - DocumentationResource Centre
DataTransfer Workbench(DTW) Landing page
From the DocumentationResource centre, expandthe required version e.g.SAP Business One 2007 ->Data Transfer Workbench
Product Enhancement Solutions go to:
A-Z Index - ProductEnhancement Solutions
 
Self Help go to:Support
Self HelpApplicationArchive: ExpertEmpowerment Sessions Link: Troubleshootingissues that might ariseduring the Year-endclosing with SAP BusinessOne 2007 Reconciliation Engine in2007 Notes 
 
Editorial
 
Welcome to the February edition of the EoP Newsletter. This month has beenexceptionally cold with record-breaking cold spells over many parts of Europe.In this edition you are shown how to find out the description of a field in SAPBusiness One, the hierarchy of the default layouts when printing, in-depthworkings of the Special Pricing functionality, what is a key pre-requisite forposting the journals generated from the Period-End Closing function andmuch more.Thank you for the comments that we have received to date on the bumperedition for 2008 wherein we put all the articles from the 2008 editions.Should you have any comments/feedback please send to d.shah@sap.com.
 
 
Index
What is the hierarchy of the default Print layout?What Price does the price field in the Special Prices for Business Partners mainwindow reflect?Why an error message relating to date deviation appears in Period-End Closingfunction? How to see the remaining quantities to be delivered to the customer?How to Insert a Watermark in a Printed Marketing Document?W
hy is the system giving this message: ‘Confirmation amount must be greater
than zero [Message 173-
18]’
?Is there a quick way to access the explanation of a specific field in SAP BusinessOne?Non-Included Transactions in the Payment WizardHow to record the validity of tax exemption certificates?
 
How to cancel a journal entry using today as posting date?
Please note that we will endeavour to keep this document up to date, butfor the most current information please refer to the individual wiki.
 
Page 2 of 42
What is the hierarchy of the default Print layout?
When creating a print layout design template, it is possible to set it as default for all users or for specific usersand for all Business Partners or specific Business Partners.When several templates exist, for a specific document type, and each template has a different default userand Business Partner structure, the template defined as default for all users and all Business Partners will behighlighted in bold.In the following example, several different templates are defined for the sales quotation document.
However, the template ‘NL_Watermark’ is highlighted because it is the default template for all user
s and allBusiness Partners.Likewise, if a template is assigned to a specific default user, that template will always be highlighted as thedefault template for that user. However, if a template is assigned as default for a specific Business Partnerand a specific user, then the template will only be highlighted as default when both conditions are met.
 
Page 3 of 42In summary the hierarchy for selecting the layout for printing is set out in the following table:
Hierarchy for Selecting Template for PrintingScenario User Business Partner Template for Use
1:Use the template assigned to thespecific Business Partner and thespecific user.Specific Specific This template is used when thespecific user is in an open documentfor the specific Business Partner.2.Use the template assign to a specificBusiness Partner and all users.All Specific This template is used when adocument is open for that specificBusiness Partner by any user.3.Use the template assigned to thespecific user and all Business PartnersSpecific All This template is used when a specificuser opens a document for anyBusiness Partner4Use the template assigned to all usersand all Business Partners.All All This template is used when none of the above scenarios are met.In order to see which layout is assigned as default to which user, a query such as the following one should besaved to the query manager and used when required. This report displays the templates which are assignedto specific users or Business Partner. If a layout has no specific Business Partner or user assignment, then thatlayout will not appear in this report./* This query displays the list of Layouts assigned to a Business Partner or a User giving the document and layout nameset as default for them.*/SelectT1.Name [Document], /*Document Name*/T2.DocName [Layout], /*Layout name */CaseWhen T0.CardCode in (Select CardCode from OCRD)Then T0.CardCodeElse ''/* will be blank when not assign to a specific BP*/End [Business Partner],CaseWhen USERID in (Select Internal_K from OUSR)Then (Select U_Name FROM OUSR Where Internal_K = T0.UserId)Else ''/* Will be blank when not assign to a specific user*/End [User]fromRDFL T0 /* Table for the default*/inner JoinRTYP T1 on /*Table with the document type*/DoumntDode = Code /*Table with the document name*/inner joinRDOC T2 onT2.DocCode = T0.DfltReportWhen this report is run for the example used in this article, it returns 3 results. The first shows that the layout
‘BP’
is assigned to the Business P
artner ‘PNT’. The second result shows us that the layout ‘User’ is not
assigned to a specific Business P
artner but is set as default to the user ‘Yomismo’. The Third shows us that thelayout ‘User and BP’ is set as default for
the B
usiness Partner ‘MC’ and the user ‘Yomismo’
.
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