Minnesota SenateMinnesota Houseof Representatives
State Capitol75 Rev. Dr. Martin Luther King Jr. BlvdSt. Paul, MN 55155
Senator D. Scott Dibble
Representative Frank Hornstein
July 18, 2013Commissioner Charles A. ZelleMinnesota Department of Transportation395 John Ireland BlvdSt. Paul, MN 55155Dear Commissioner Zelle:Thank you very much for your letter of June 5th, and for meeting personally with us on July 8th.We appreciate your responsiveness to our concerns regarding the internal audit of MnDOT'sOffice of Civil Rights and its management of the Disadavantaged Business Enterprise (DBE) program.This memo is to memorialize our conversation and our understanding of commitments on your part.They are as follows:MnDOT will undertake a thorough process for attracting the best possible newcoordinator of the program, including an assessment of what, exactly, the positiondemands. We discussed MN DOT's recruitment of an individual with strongadministrative, public relations and political skills.We have received the announcement of
changes to MnDOT’s organizational structureand note that the OCR reports directly to MnDOT’s chief counsel, with a dotted line
reporting relationship to you. This is part of your commitment to elevate the DBE program to ensure that its functions are more central to the core mission of the agencyand so that it will receive the necessary oversight, support and resources to succeed in itsresponsibilities.We heard assurances that record keeping issues would continue to be addressed via a newsystem that has been acquired that ensures that documents are not misplaced, sensitivedata is not breached, and information can be tracked easily by staff and other appropriatestakeholders.