23 July 2013
FILMING AND USE OF SOCIAL MEDIA AT COUNCIL MEETINGS
Report of Democratic Services Manager
All WardsKey Decision = N1.0 Purpose of Report
1.1 To consider amending the Council’s Constitution to allow the filming of meetingsand using social media to report on meetings.
2.0 Decisions Sought
2.1 That Members decide whether to permit the filming of meetings for broadcast viathe internet
3.0 Link to Corporate Priorities
3.1 This proposal links to the theme of Corporate Management
4.0 Introduction & Background
4.1 In March this year, Group Leaders considered a request from a local resident to filmmeetings of the Council which would be broadcast over the internet. Group Leadersreferred the request to the Member Working Group involved with the OfficeAccommodation project. That group responded by arranging an all Memberworkshop to which the resident was invited to give a presentation. The workshoptook place on Wednesday 26 June. In summary, Members were generallysupportive of the proposals although one or two concerns were raised, such as:(a) Scope of recording? Whether entire meetings would be recorded, or justitems relating to particular locations or topics. Would the video stream beaccessible to the whole of the District?(b) Would all meetings be recorded? If certain meetings are recorded and othersnot then there may be a perception that the Council is cherry-picking what itwishes to be broadcast;(c) Ownership - Whether footage ought to be retained by the Council and what itcan do to police any malicious use or unauthorised editing of material online;(d) Resolution/quality of video footage/equipment to be used? High resolutionvideo offers a better viewing experience, however may not be practical forareas of the District with insufficient broadband capabilities. The equipmentdemonstrated was a smartphone and tablet computer;(e) Method of broadcast? The equipment demonstrated requires a wirelessinternet connection (“Wi-fi”) in the meeting room.