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Table Of Contents

The QuickBooks Premier Choices
I.Part One: Setting Up QuickBooks
Chapter 1
Opening QuickBooks
Figure 1-1:
Creating a New Company
Creating a New Company
Figure 1-2:
Steps to Take Before You Create Your Company File
Start Date
Account Balances
Other Important Information
Starting the EasyStep Interview
Company Information
Creating Your Company File
Figure 1-3:
Customizing Your Company File
Figure 1-4:
ModifyingCompany Information
Modifying Company Information
What’s Next
Figure 1-5:
Figure 1-6:
Opening an Existing Company File
Figure 1-7:
Converting from Another Program to QuickBooks
Converting from Quicken Home & Business
Converting from a Non-Intuit Program
Chapter 2
Obtaining a Chart of Accounts
Account Naming and Numbering
Figure 2-1:
Setting Up Account Numbers
Standardizing Account Names
Figure 2-2:
Creating Accounts and Subaccounts
Creating an Account
Figure 2-3:
Figure 2-4:
Viewing Account Names and Numbers
Modifying Accounts
Hiding and Deleting Accounts
Figure 2-5:
Hiding Accounts
Deleting Accounts
Figure 2-6:
Merging Accounts
Chapter 3
Before You Create Customers and Jobs
Categorizing Customers and Jobs
Figure 3-1:
Creating Customers in QuickBooks
Creating a New Customer
Figure 3-2:
Figure 3-3:
Figure 3-4:
Figure 3-5:
Figure 3-6:
Importing and Exporting Customer Information
Importing Customer Information
Figure 3-7:
Exporting Customer Information
Figure 3-8:
Creating Jobs in QuickBooks
Creating a New Job
Modifying Customer and Job Information
Modifying Customer and Job Information
Adding Notes About Customers
Merging Customer Records
Figure 3-9:
Hiding and Deleting Customers
Deleting Customers
Figure 3-10:
Hiding Customers
Figure 3-11:
Chapter 4
What Items Do
When You Don’t Need Items
When You Don’t Need Items
Figure 4-1:
Should You Track Inventory with Items?
The QuickBooks Item Types
Items for Services
Items for Products
Other Types of Items
Figure 4-2:
Planning Your Items
Figure 4-3:
Naming Items
Subitems
Taxing Decisions
Figure 4-4:
Setting Up Sales Tax
Sales Tax Codes
Sales Tax Items
Creating Items
Figure 4-5:
Service Fields
Figure 4-6:
Inventory Part Fields
Figure 4-7:
Non-Inventory Part Fields
Figure 4-8:
Other Charge Fields
Subtotal
Group
Figure 4-9:
Discount
Figure 4-10:
Payment
Figure 4-11:
Sales Tax Item
Figure 4-12:
Figure 4-13:
Modifying Items
Hiding and Deleting Items
Hiding Items
Customizing a Printed List
Chapter 6
Where to Store Your Company Files
Backing Up Files
Figure 6-1:
Backing Up to Your Computer Right Away
Figure 6-2:
Figure 6-3:
Automated QuickBooks Backups
Figure 6-4:
Figure 6-5:
Choosing Standard Settings for Your Backups
Figure 6-6:
Restoring Backups
Figure 6-7:
Sending Company Files to Others
Creating a Portable Company File
Opening a Portable Company File
Verifying Your QuickBooks Data
Running the Verify Data Utility
Reviewing Problems
Running the Rebuild Data Utility
Cleaning Up Data
Figure 6-10:
Running the Clean Up Company File Tool
Figure 6-11:
Cleaning Up After Deleting Files
Figure 6-12:
Chapter 7
Setting Up Time Tracking
Turning on Time Tracking
Setting Up the People Who Track Time
Setting Up Items and Customers for Time Tracking
Figure 7-1:
Figure 7-2:
Entering Time in Timesheets
Filling in Weekly Timesheets
Figure 7-3:
Entering Time for One Activity
Setting Up the Standalone Timer
Figure 7-4:
Exporting Lists for Timer Users
Figure 7-5:
Figure 7-6:
Distributing Timer
Importing Workers’ Time into QuickBooks
Figure 7-7:
Using Timer to Track Time
Installing the Timer
Setting Up the Timer Program
Figure 7-8:
Setting Up an Activity
Entering Time
Figure 7-9:
Figure 7-10:
Creating an Export File of Your Time
Figure 7-11:
Running Time Reports
Running Time Reports
Tracking Mileage
Adding a Vehicle
Setting the Mileage Rate
Figure 7-12:
Recording Mileage Driven
Figure 7-13:
Generating Mileage Reports
Figure 7-15:
Figure 7-16:
Chapter 8
When to Pay Expenses
When to Pay Expenses
Entering Bills
Figure 8-2:
Automating Recurring Bills
Memorizing a Bill
Using a Memorized Bill
Creating Memorized Groups of Bills
Purchasing Inventory
Figure 8-4:
Creating Purchase Orders
Figure 8-5:
Receiving Inventory and Bills Simultaneously
Figure 8-6:
Figure 8-7:
Figure 8-8:
Receiving Inventory Before the Bill
Figure 8-9:
Handling Reimbursable Expenses
Setting Up Reimbursements as Income
Recording Reimbursable Expenses
Paying Your Bills
Figure 8-11:
Figure 8-12:
Selecting Bills to Pay
Figure 8-13:
Modifying Payment Amounts
Applying Discounts and Credits
Figure 8-14:
Figure 9-4:
Entering Invoice Line Items
Figure 9-5:
Applying Subtotals, Discounts, and Percentage Charges
Figure 9-6:
Figure 9-7:
Adding a Message to the Customer
Adjusting Price Levels
Choosing How to Send the Invoice
Figure 9-8:
Adding a Memo to Yourself
Invoicing for Billable Time and Costs
Setting Up Invoicing for Time and Expenses
Adding Billable Time and Expenses to Invoices
Figure 9-10:
Invoicing for Backordered Products
Figure 9-11:
Using Pending Invoices for Backorders
Using Sales Orders for Backorders
Figure 9-13:
Memorizing Recurring Invoices
Using a Memorized Invoice
Editing a Memorized Invoice
Estimating Jobs
Creating an Estimate
Figure 9-14:
Creating Multiple Estimates
Creating an Invoice from an Estimate
Figure 9-15:
Creating Progress Invoices
Progress Invoicing Options
Figure 9-16:
Fine-Tuning a Progress Invoice
Figure 9-17:
Producing Statements
Creating Statement Charges
Figure 9-19:
Generating Customer Statements
Figure 9-20:
Previewing Statements
Figure 9-21:
Generating Statements
Finding Invoices (and Other Transactions)
Searching with the Customer Center
Figure 9-22:
Using the Find Command
Figure 9-23:
Editing Invoices and Sales Receipts
Voiding and Deleting Invoices and Sales Receipts
Handling Refunds and Credits
Creating Credit Memos
Figure 9-25:
Figure 9-26:
Creating Refund Checks
Figure 9-27:
Sending Sales Forms
Setting Print Options
Figure 9-28:
Aligning Forms and Paper
Figure 9-29:
Choosing a Send Method
Figure 9-30:
Print One Form
Printing in Batches
Figure 9-31:
Printing Mailing and Shipping Labels
Printing Packing Slips
Emailing Sales Forms
Emailing One Form
Figure 9-32:
Figure 9-33:
Emailing in Batches
QuickBooks Mail Invoice Service
Chapter 10
The Aging of Receivables
Accounts Receivable Aging Reports
Figure 10-1:
Figure 10-2:
Figure 10-3:
Customer & Job Reports
Figure 10-4:
Receiving Payments for Invoiced Income
Applying Credits to Invoices
Figure 10-6:
Figure 10-7:
Figure 10-8:
Discounting for Early Payment
Figure 10-9:
Deposits, Down Payments, and Retainers
Setting Up QuickBooks for Prepayments
Figure 10-10:
Figure 10-11:
Figure 10-12:
Recording Prepayments
Applying a Deposit, Down Payment, or Retainer to an Invoice
Figure 10-13:
Refunding Prepayments
Applying Finance Charges
Finance Charge Preferences
Assessing Finance Charges on Overdue Balances
Figure 10-15:
Cash Sales
Creating Sales Receipts
Creating a Batch Sales Template
Figure 10-16:
Reconciling Excess and Short Cash
Making Deposits
Choosing Payments to Deposit
Recording Deposits
Figure 10-17:
Figure 10-18:
Depositing Money from Merchant Card Accounts
Chapter 11
Figure 11-1:
Choosing a Payroll Service
Choosing a Payroll Service
Applying for a Payroll Service
Applying for a Payroll Service
Setting Up Payroll
Setting Up Compensation and Benefits
Figure 11-2:
Figure 11-3:
Figure 11-4:
Setting Up Employees
Figure 11-5:
Figure 11-6:
Setting Up Payroll Taxes
Entering Historical Payroll
Entering Historical Payroll
Running Payroll
Figure 11-7:
Printing Paychecks and Pay Stubs
Figure 11-9:
Figure 11-10:
Paying Payroll Taxes
Figure 11-11:
Preparing Payroll Tax Forms
Chapter 12
Entering Transactions in an Account Register
Opening a Register Window
Creating a Transaction in an Account Register
Figure 12-1:
Figure 12-2:
Handling Bounced Checks
Setting Up QuickBooks to Handle Bounced Checks
Recording Bank Charges
Reinvoicing for Bounced Checks
Figure 12-4:
Transferring Funds
Reconciling Accounts
Preparing for the First Reconciliation
Figure 12-6:
Preparing for Every Reconciliation
Starting a Reconciliation
Figure 12-7:
Reconciling Transactions
Figure 12-8:
Reconciliation Reports
Figure 12-9:
Modifying Transactions During Reconciliation
Stopping and Restarting a Reconciliation
Correcting Discrepancies
Figure 12-10:
Undoing the Last Reconciliation
When Your Bank Makes a Mistake
Managing Loans
Setting Up a Loan
Adding a Loan to Loan Manager
Figure 12-12:
Figure 12-13:
Modifying Loan Terms
Setting Up Payments
What-If Scenarios
Figure 12-14:
Tracking Petty Cash
Figure 12-15:
Recording ATM Withdrawals and Deposits to Petty Cash
Recording Purchases Made with Petty Cash
Chapter 13
Balancing Debit and Credit Amounts
Balancing Debit and Credit Amounts
Figure 13-1:
Some Reasons to Use Journal Entries
Some Reasons to Use Journal Entries
Creating General Journal Entries
Figure 13-2:
Filling in General Journal Entry Fields
Figure 13-3:
Checking General Journal Entries
Figure 13-4:
Figure 13-5:
Reclassifications and Corrections
Reclassifications and Corrections
Figure 13-6:
Recording Depreciation with Journal Entries
Recording Depreciation with Journal Entries
Figure 13-7:
Chapter 14
The Profit & Loss Report
Understanding the Profit & Loss Report
Figure 14-1:
Generating a Profit & Loss Report
Other Profit & Loss Reports
Figure 14-2:
Figure 14-3:
The Balance Sheet
Understanding the Balance Sheet
Figure 14-4:
Generating a Balance Sheet Report
Figure 14-5:
The Statement of Cash Flows
Understanding the Statement of Cash Flows
Figure 14-6:
Generating a Statement of Cash Flows
Figure 14-7:
Chapter 15
Viewing the Trial Balance
Generating Year-End Financial Reports
Figure 15-1:
The Year-End Profit & Loss Report
The Year-End Balance Sheet
Figure 15-2:
Generating Tax Reports
Figure 15-4:
Sharing the Company File with Your Accountant
Figure 15-5:
Creating an Accountant’s Review Copy
Sending a Copy Directly to Your Accountant
Merging Accountant Changes into Your Company File
Canceling an Accountant’s Review Copy
1099s
Generating 1099 Reports
Printing 1099-MISC Forms
Closing the Books for the Year
Figure 15-8:
Figure 15-9:
Chapter 16
The QuickBooks Inventory Process
Setting Up Inventory Items
Purchasing and Selling Inventory
Figure 16-1:
Running Inventory Reports
Inventory Valuation: How Much Is Inventory Worth?
Figure 16-2:
Inventory Stock Status
Figure 16-3:
Viewing One Inventory Item
Figure 16-4:
Performing a Physical Inventory
Adjusting Inventory in QuickBooks
Figure 16-5:
Adjusting Quantities
Figure 16-6:
Adjusting Quantities and Values
Chapter 17
Types of Budgets
Ways to Build Budgets
Creating Budgets in QuickBooks
Figure 17-1:
Filling in Budget Values
Figure 17-2:
Copy Across Columns
Figure 17-3:
Adjust Row Amounts
Creating Additional Customer:Job or Class Budgets
Figure 17-4:
Copying Budgets and Creating What-if Budgets
Figure 17-5:
Running Budget Reports
The Budget Overview Report
Figure 17-6:
Budget vs. Actual Report
Profit & Loss Budget Performance Report
Budget vs. Actual Graph
Figure 17-7:
Chapter 18
Finding the Right Reports
Finding the Right Reports
Figure 18-1:
A Quick Guide to QuickBooks Reports
Company & Financial Reports
Statement of Cash Flows
Customers & Receivables Reports
Figure 18-2:
Figure 18-19:
Swapping Reports Between Company Files
Exporting a Report
Importing Report Templates
IV.Part Four: QuickBooks Power
Chapter 19
Setting Up Your Internet Connection
Setting Up Your Internet Connection
Figure 19-1:
Setting Up Your Accounts for Online Services
Applying for Online Services
Activating Online Services for Your QuickBooks Account
Figure 19-2:
Figure 19-3:
Exchanging Data with Your Bank
Figure 19-4:
Downloading Statements with WebConnect
Figure 19-5:
Exchanging Data via a Direct Connection
Working with Online Items
Creating Online Items for Direct Connections
Sending a Message to Your Bank
Transferring Funds Between Accounts
Matching Downloaded Transactions
Matching Transactions QuickBooks Couldn’t Match
Figure 19-6:
Paying Bills Online
Chapter 20
An Introduction to Preferences
An Introduction to Preferences
Figure 20-1:
Accounting
Figure 20-2:
Figure 20-3:
Bills
Checking
Choosing the Bank Accounts You Use
Figure 20-4:
Setting the Way Company Checks Work
Choosing Company-Wide Payroll Accounts
Desktop View
Window Preferences
Preferences for Saving the Desktop
Figure 20-5:
Choosing a Color Scheme
Setting Up the QuickBooks Home Page
Finance Charge
Figure 20-6:
Figure 20-7:
General
Tuning QuickBooks to Your Liking
Figure 20-8:
Company-Wide General Preferences
Figure 20-9:
Items & Inventory
Integrated Applications
Jobs & Estimates
Payroll & Employees
Reminders
Reminders on the My Preferences Tab
Reminders for Everyone
Figure 20-10:
Figure 20-11:
Reports and Graphs
Preferences for the Reports You Generate
Figure 20-12:
Preferences That Apply to Every Company Report
Sales & Customers
Figure 20-13:
Sales Tax
Send Forms
Figure 20-14:
Spelling
Tax: 1099
Time & Expenses
Chapter 21
Mail Merge to a Word Document
Figure 21-1:
Creating Letters and Envelopes in QuickBooks
Figure 21-2:
Synchronizing Contacts
Figure 21-3:
Using QuickBooks Contact Sync for Outlook
Finding Third-Party Integrated Applications
The QuickBooks Solutions Marketplace
Other Ways to Find Third-Party Programs
Setting Up an Integrated Application
Exporting QuickBooks Data
Figure 21-5:
Exporting Lists and Addresses
Figure 21-6:
Exporting Reports
Figure 21-7:
Importing Data from Other Programs
Figure 21-8:
Importing an Excel Spreadsheet
Figure 21-9:
Importing a Delimited File
Figure 21-10:
QuickBooks Add-on Services
Figure 21-11:
Merchant Services
Figure 21-12:
Figure 21-13:
Intuit Payroll Services
QuickBooks Billing Solutions
Chapter 22
Customizing the Desktop
Customizing the Desktop
Customizing the Home Page
Customizing the Icon Bar
Figure 22-1:
Adding and Removing Icons
Figure 22-2:
Figure 22-3:
Adding Windows to the Icon Bar
Changing Icon Appearance
Changing the Order of Icons
Customizing Forms
Editing an Existing Form
Figure 22-4:
Figure 22-5:
Basic Customization
Figure 22-6:
Figure 22-7:
Additional Customization
Figure 22-8:
Laying out Forms
Selecting Form Objects
Moving and Resizing Objects
Figure 22-9:
Figure 22-10:
Adding, Removing, and Copying Objects
Figure 22-11:
Formatting Forms
Other Handy Layout Tools
Figure 22-12:
Managing Templates
Creating a New Template
Making a Template Inactive
Exchanging Templates Between Company Files
Chapter 23
Setting Up the Administrator
Assigning the Administrator User Name and Password
Figure 23-1:
Resetting the Administrator Password
Complying with Credit Card Security Regulations
Creating QuickBooks Users
Adding New Users
Resetting a User Password
Restricting Access to Features and Data
Figure 23-2:
What the Access Areas Represent
Figure 23-3:
Setting Access Rights
Audit Trails
Figure 23-4:
Figure 23-5:
V.Part Five: Appendixes
Figure A-1:
Figure A-2:
Figure B-1:
Index
P. 1
QuickBooks 2008: The Missing Manual: The Missing Manual

QuickBooks 2008: The Missing Manual: The Missing Manual

Ratings:

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|Views: 2,416 |Likes:

There have been many improvements to QuickBooks over the years, but the program's documentation is not one of them. Luckily, QuickBooks 2008: The Missing Manual picks up where QuickBook's help resources leave off. With this book, you don't just learn how to use the software, you learn why and when to use specific features. And you get basic accounting advice so that it all makes sense to you along the way.

With its Simple Start, Basic, Pro, Premier, and industry-specific Enterprise editions, QuickBooks can handle many of the financial tasks companies face, but the price you pay is an overabundance of features. With this book, you get advice on which features you need to use to get your work done efficiently, along with step-by-step instructions on how to use them. QuickBooks 2008: The Missing Manual helps you:

Get more out of QuickBooks whether you're a beginner or an old pro.

Learn how QuickBooks can help you boost sales, control spending, and save on taxes.

Set up and manage your files to fit your company's specific needs. Use QuickBooks reports to evaluate every aspect of your enterprise. Follow the money all the way from customer invoices to year-end tasks. Discover new tips and tricks on the best timesaving options for your business. Build budgets and plan for the future to make your business more successful. And a lot more. This book is designed to accommodate readers at every technical level. If you're a first-time QuickBooks user, special boxes with the title "Up To Speed" provide the introductory information you need to understand the topic at hand. For advanced users, there are similar boxes called "Power Users' Clinic" that offer more technical tips, tricks, and shortcuts for the experienced QuickBooks fan.

For a topic as complicated as accounting software, why trust anything else?

There have been many improvements to QuickBooks over the years, but the program's documentation is not one of them. Luckily, QuickBooks 2008: The Missing Manual picks up where QuickBook's help resources leave off. With this book, you don't just learn how to use the software, you learn why and when to use specific features. And you get basic accounting advice so that it all makes sense to you along the way.

With its Simple Start, Basic, Pro, Premier, and industry-specific Enterprise editions, QuickBooks can handle many of the financial tasks companies face, but the price you pay is an overabundance of features. With this book, you get advice on which features you need to use to get your work done efficiently, along with step-by-step instructions on how to use them. QuickBooks 2008: The Missing Manual helps you:

Get more out of QuickBooks whether you're a beginner or an old pro.

Learn how QuickBooks can help you boost sales, control spending, and save on taxes.

Set up and manage your files to fit your company's specific needs. Use QuickBooks reports to evaluate every aspect of your enterprise. Follow the money all the way from customer invoices to year-end tasks. Discover new tips and tricks on the best timesaving options for your business. Build budgets and plan for the future to make your business more successful. And a lot more. This book is designed to accommodate readers at every technical level. If you're a first-time QuickBooks user, special boxes with the title "Up To Speed" provide the introductory information you need to understand the topic at hand. For advanced users, there are similar boxes called "Power Users' Clinic" that offer more technical tips, tricks, and shortcuts for the experienced QuickBooks fan.

For a topic as complicated as accounting software, why trust anything else?

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Publish date: Dec 4, 2007
Added to Scribd: May 16, 2009
Copyright:Traditional Copyright: All rights reservedISBN:9780596519315
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