Alumni Association

An association of graduates, or broadly of former students (alumni) Alumni associations are mainly organized around institution or department of
institutions

Chapters by city, region or country are add-ons to organize Alumni associations are formed to benefit all alumni and institution

Institute

Alumni
Students
1982 1974

1977

Alumni Association- Activities

Networking Reunion, get-togethers, institute News about alumni/ institute Fundraising Memories (images/ videos sharing) Recognition
events

So many activities! Who will manage these?

The

most important

Communicate! Communicate! Communicate!

Alumni Committee
A group of volunteers to manage the activities of association Alumni committee includes institution head, faculty members,
students former- current volunteer

Alumni committee can be an autonomous body or dependent body Alumni committee members are managing every activities on behalf of institutions Leverage 3ts of alumni associations
Time Talent Treasures

Structure of An Alumni Committee

Organized Alumni Committee
President Vice-president Secretary Treasurer Membership in-charge Event in-charge Magazine and newsletters team Communications officer

Structure of An Alumni Committee

Informal Alumni Committee
One person should be designated the associations key point of contact and a few people willing to help with the organization of the association need to be identified. The contact would be in regular communication with the parent organization and would be responsible for circulating the details of events and other significant organization news to the alumni via e-mail lists or at meetings.

How to form An Alumni Committee?

1. Form an interest group
Use the existing alumni organization, start calling, and invite for participation

2. First Communication
Mail letters, introduction of alumni association to them

3. Getting things organized

Outline the activities like fundraising, nomination of featured alumni, committee members

Continued.

How to form An Alumni Committee?

4. Prepare by-laws
Objectives, memberships, meetings programs, communication, management activities

5. Follow up meetings/ events

Launch events of alumni association, follow up meetings with committee members, chapter events

6. Financing an Alumni Association

By annual dues program for alumni, Start MDPs, Capital fund raising campaigns

Its Crucial, Dont Forget

To communicate
Newsletters, flyers, alumni directory, e-mail blasting Keeping accurate records Alumni photos, e-mail address, contact number, other professional details Founders day, homecoming Quarterly/ biannual/ annual meetings Chapters/ batch meet-ups

Record keeping

Research says most Alumni Associations and Alumni Committees fail to manage these!

Event managing

Why Do They Fail?

Managing data is not an easy job What to send in newsletters? Members generally fill the details during registrations, no updates after that Members dont have an incentive after/on registration & much more Alumni dont have networking opportunities Alumni associations using public social sites for making groups, but there is no
control over database

How to avoid failure?

Alumni managers cant moderate all activities on public social networking sites

The Alumni Portal

The Alumni Portal is a private social network as well as alumni database
management software that helps educational institutes in bringing their alumni on one platform, organize them batch-wise, location-wise and communicate with them effectively for various purposes. This platform is entirely controlled by the institute/association.

Why The Alumni Portal?

LinkedIn registration to get updated profile, 1 click registration Search alumni company-wise, batch-wise, location-wise etc Get high trust network with individual and bulk user membership approval Moderate every activity and posts of alumni on portal Private messaging for every individual and group of people Invite alumni for reunions and other events Inbuilt job dashboard with alumni portal Secured online payment for donation and other financial transactions. Digest e-mailer to every registered alumni to engage them with college activities. Merchandise the branded t-shirts, mugs and other articles with institute logo.

Screenshot-1
Institution own alumni portal Control panel for management Blogs, groups, news Private messaging

Screenshot-2
Individual profile for members Merchandising of t-shirts and other, donations Friend with other members

Screenshot-3
Searching batch-mates Advance search

Networking with professionals

and many other features

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