Chapter 3 Criminal History
CHAPTER 03: ACCESS Manual Criminal HistorySECTION 01: Security and ConfidentialityProcedure #:
ACCESS Manual 2003 Edition
March 30, 2006
See Also:CALEA:I. DEFINITIONSA.
Security and Confidentiality
1. Authorization to obtain records via the National Crime Information Center (NCIC) Interstate Identification Index (III) is governed by federal laws andstate statutes approved by the U. S. Attorney General that are applicable tothe U.S. Department of Justice, Federal Bureau of Investigation, and NCIC2000. All state and local agencies participating in the NCIC 2000 System IIIFile are required to adhere to the security guidelines as set forth in thepublication, NCIC Computerized Criminal History Program Background,Concept and Policy and in Subparts A and C of the United States Departmentof Justice Regulations governing the dissemination of criminal records andcriminal history information (Regulations) published in the Federal Register onMay 20, 1975, and August 7, 1976 (Title 28, code of Federal Regulations,Part 20). Local agencies must also adhere to regulations contained in theRevised Code of Washington (RCW) 10.97 and 10.98 and the Washington Administrative Code (WAC) 43.43.730.2. Operators must use the terminal only for those purposes that are authorized.3. Copies of criminal history data obtained through the Washington StateIdentification System (WASIS) and III from terminal devices must be affordedsecurity to prevent any unauthorized access to or use of the data. It isrecommended that data be shredded or burned.4. Criminal history records must be maintained in a secure records environment.Such storage of records may be for extended periods only when the criminalhistory records are key elements for the integrity/utility of the casefiles/criminal record files in which they are retained.